عمران خان

Major Role: Led all responsibilities of recruitment, mobility, induction, and employee relations.

Key challenges
Delivering multiple administrative support activities and services in line with agreed standards, timeframes, and milestones, given tight timeframes and the need to maintain accuracy and attention to detail.

• Key accountabilities on the following’s projects:
 HR/Administrate and facilitate operational employment lifecycle processes to all level’s Ellisdon employees in KSA, including recruitment, onboarding, assignments, secondment and transfers, and induction, establishment of and changes to working arrangements, performance develop, separation and exit.
 Furthermore, taking the lead in recruiting candidates for all projects in the Kingdom of Saudi Arabia, Qatar, and the United Arab Emirates.

• Reporting directly to Regional Manager, P&C - Middle East & North Africa of EllisDon
• I as People & Culture Coordinator provides transactional and administrative support to the people & culture Management to facilitate and ensure accurate delivery of services to support the recruit-to-retire employment lifecycle.
• Key accountabilities:
 Administrate and facilitate operational employment lifecycle processes to all level’s Ellisdon employees in KSA, including recruitment, assignments, secondment and transfers, onboarding and induction, establishment of and changes to working arrangements, performance develop, separation and exit.
• Drafting contracts and letters, and managing contract end dates, probation review dates and following up with managers to confirm extensions.
• Managing the onboarding process for all new employees including ensuring all onboarding paperwork is processed in accordance with procedure.
• Liaising with managers regarding changes within teams, resignations, temporary assignments and
secondment
• Provide a range of administrative and support services to the people & culture function including
responding to employee queries, and escalate and redirect issues as required to ensure accurate
information is maintained and timely advice is provided.
• Project coordination of all strategic people projects as defined by the wider people team.
• Manage email box and employees/candidate communications.
• Other work as per direction of Regional Manager, P&C - Middle East & North Africa of EllisDon.

• Developing policy & procedure manuals, aligning, and understanding well the Labour Law.
• Manage the local and expatriate recruitment process end to end and ensure that applications are processed effectively and efficiently.
• Liaising effectively with other functional heads in identifying their talent needs and working closely with them in selecting right candidates.
• Finding the best candidates to fulfill all our Construction Projects while and going above and beyond to match candidates with the best position suited to their career goals.
• Manage end-to-end recruiting process and life cycle, including research, sourcing, candidate assessment & interview management, offer recommendation, negotiation & acceptance, prepare employment contract letters.
• Maintain and develop pipeline of eligible candidates for future open positions
• Using recruitment Sourcing Channels including LinkedIn Recruiter, Bayt.com, Zoho Recruit, Job Boards, Social Media Channels and Networking/Referral programs, Advertising vacancies.
• Ensures new hires are warmly welcomed and the organization has taken steps to effectively on-board new hires in a best class manner.
• Mobilization / On boarding, Responsible for ensuring overall smooth operations of on-boarding new joiners (fully independently dealing with overseas agencies, completion of all types immigration formalities end to end onboarding till the orientation announcement process of the candidates).
• Onboarding process: Communicates and ensures completion of New Hire Checklist, which outlines employment requirements such as degree/licensure/certification verification, criminal background check, employee health clearance.
• Responsible/Leading the HR helpdesk, for all employee relations; covering issues from leaves, payroll disputes, business trips, reimbursements, transfers, medical insurance, commissions, unfair treatment and advice on correct policies & procedures.
• HR support to the employees and all Posco Management and the projects ongoing in Saudi Arabia (via telephone, email, internal program cases), producing letters and standard correspondence, preparation of job certificates, creating and updating database in the internal PC program, providing regular reports on monthly basis. Further support / task as per directed by HR Head.
• Leading the GRO helpdesk, for all employee related Muqee, MOL, COC portals.

 Working under supervision of HR & General Admin Managers and follows their Instructions.
 Block Visa Management (Making log used / Balanced)
 E-wakal payments / delegating visa to recruitment agencies.
 Applying for Visit working visa / Business visa with Single or multiple.
 Muqeem Management (Iqama issue / Renewal /Re-Entry visa, Multiple Entry Visa, Final Exit Visa / Change of sponsorship)
 Management of Medical Insurance (Bupa) registration / Submission / renewal every year.
 Gosi account Management (Add emp. / Delete emp. /update information)
 Management of GHR System (registration / deletion & etc.)
 Arranging Air Tickets, Hotel Booking & Travel Arrangements, and Travel Insurance for Company executives & Employees.
 Taking care of all new arrivals of employees, distribution to concerned department and deployment of labors on site.
 Short listing employees’ resumes as per project requirements.
 Conducted and analyzed exit interviews and coordinated till final settlement.
 Taking Personal Interviews with HR Manager Voice or Skype Call.
 Preparing employment contracts, starter and leaver information, sickness/tardiness/attendance and leave entitlement records on a monthly basis in e-TAS (a tool for absence, overtime and leave management) as well as maintained best practices to reduce incidence of employee-related issues.
 Dealing with overseas recruitment agency for the recruitment process of candidates with reasonable terms and conditions as applicable. Also familiar with current recruitment environment.
 Follows up staff reporting to work and joining dates.
 Employees Annual leaves (Management).
 Preparation of time sheet for Staff and worker at the end of every month.
 Performing of medicals of new arrived employees and request for work permit payments and New Iqama/ renewal of Iqamas.
 Managed the employee relations, employee office functions, ensured that all attendance records are correctly and efficiently maintained and analyzed, employee queries, request and issues are promptly addressed and employee grievance gets handled in a manner which is ethical, professional and legally compliant
 Make arrangements for receiving of new staff from airport, induction, HSE training, provide necessary information/documents
 Control all Documents of HR/Personnel Department
 Create a new file for incoming new employee from different countries.
 Assist every personnel employee in the HR & Personnel department.

Project : FAST Consortium HQ Riyadh Metro Project.
Client : Bechtel, Al-Riyadh Development Authority (ADA)
Project Value : The project is worth over 7 BillionDollar
Project Description:
• The Riyadh Metro is a rapid transit system serving the city of Riyadh. It consists of 6 metro lines spanning a total
length of 176 kilometers with 85 stations. The project cost $22.5 billion tobuild.
• FAST Consortium has been awarded a contract by the AR Riyadh Development Authority (ADA) to provide
Engineering, Procurement and Construction Management (EPC) Services for the Riyadh Metro project. FAST is
formed by FCC CONSTRUCCION, SAMSUNG C & T, STRUKTON, ALSTOM TRANSPORT, FREYSSINET, TYPSA, W.S
ATKINS and SETEC in order to perform the works for “RIYADH METRO PROJECT - Metro lines 4, 5 &6.
Job Description:
Ops Support line officers is a position from OPS Support and Staff department created for coordinating all issues from
the lines related to our department, being always the contact point from the lines for HR concerns.
OPS Support line officer will be allocated directly in the Lines offices. All HR issues related to our department have to be
communicated to OPS Line officers and he will coordinate them with the corresponding areas from HR
5 | Page
OPS Support line officers will replace actual line accountants for all HR matters, supporting all the areas of the
department as per below job description:
General duty: to Be filter between the line and HR In Head quarter, attending all concerns, issues and matters related to
employees (labors and staff), and coordinating some of these tasks with the support of accounting clerks allocated in
the lines.
Operational support line officers will support the different areas as per below listed tasks:
Major Duties:
 Working under supervision of HR & General Admin Managers and follows theirInstructions.
 Recruitment Support
 Joining Team Support
 Hr. Control Support
 Payroll Team Support
 Hr. Admin Support on over all matters belongs to between site and HRTeam
 General Services overall supports.
 Accommodation Management.
Project Description:
• The Riyadh Metro is a rapid transit system serving the city of Riyadh. It consists of 6 metro lines spanning a total
length of 176 kilometers with 85 stations. The project cost $22.5 billion tobuild.
• FAST Consortium has been awarded a contract by the AR Riyadh Development Authority (ADA) to provide
Engineering, Procurement and Construction Management (EPC) Services for the Riyadh Metro project. FAST is
formed by FCC CONSTRUCCION, SAMSUNG C & T, STRUKTON, ALSTOM TRANSPORT, FREYSSINET, TYPSA, W.S
ATKINS and SETEC in order to perform the works for “RIYADH METRO PROJECT - Metro lines 4, 5 &6.
Major Duties:
 Working under supervision of HR & General Admin Managers and follows theirInstructions.

Duties:
 Working under supervision of HR & General Admin Managers and follows their Instructions.
 Taking care of all new arrivals of employees, distribution to concerned department and deployment of labors on site.
 Control all Documents of HR/Personnel Department
 Create a new file for incoming new employee from different countries.
 Assist every personnel employee in the HR & Personnel department.
 Typing necessary letters, documents, warning letters, employment certificate, reports, and outgoing memo related to the HR & Admin department.
 Arrangement of local manpower from manpower suppliers as per requested and checking, negotiating, and finalizing quotation.
 Preparation of time sheet for Staff and worker at the end of every month.
 Preparation of daily manpower report and daily absent report of workers.
 Performing of medicals of new arrived employees and renewal of Iqamas.
 Access Muqeem and arranging Re-Entry visa, Multiple Entry Visa, Final Exit Visa.
 Keeping all records of supplier manpower and company manpower.
 Keeping of records of Staffs and workers Iqama, passports and medical insurance.
 Tracking of passports, files, and concerned employees data.
 Co-ordination with company GRO`s for renewal of Iqamas.
 Making online payments to Ministry for work permit and Iqama.
 Arranging Air Tickets, Hotel Booking & Travel Arrangements, and Travel Insurance for Company executives & Employees.
 Dealing with overseas recruitment agency for the recruitment process of candidate’s with reasonable terms and conditions as applicable. Also familiar with current recruitment environment.
 Photocopying and printing various documents, sometimes on behalf of other colleagues.
 Prepare daily manpower report as per manpower strength.
 Arrangement of transportation for all employee,
 Taking care of all vehicles
 Arranging in-house and external event
 Head of timekeeping team.