Document Controller
DAR AL RIYADH
مجموع سنوات الخبرة :21 years, 6 أشهر
Work Structure:
• Working under supervision of Project Director (J01/J02) - King Abdullah Financial District - Riyadh and as a team member of Document Controller team.
Software worked on:
• Monitoring the Documentation using current system available i.e Aconex as per project requirement and specifications.
• Worked on EDMS (Project Wise - Bentley) for preparation of Transmittals and other site related documents.
• Worked on Primavera P6 Software for preparation of Transmittals and other site related documents.
Documentation and Reports:
• Handling All Document Response system in Aconex (Correspondence, Drawings, Documents Materials Submittals, Inspection Request, Material Inspection Request, Concrete Pouring Inspection, Non-Conformance Report, Site Observation Notice, Engineer Instruction Report, Stop Work Order, Site Work Instruction, HSE Site Work Instruction Report, Site Incident Report,
Method of Statement, ATP, RFI and OMM.
• Creation / Assign / Reassign/ of Workflows in Aconex, Updation of IR Logs
• Ensure All Drawings/Documentation are correctly identified, distributed and filed/stored.
• Receiving/ transmitting documents i.e. WIR/ DON/ SON/ MIR/MAR/ SWO and maintaining the logs for the same in order to have accurate data.
• Follow the distribution matrix for internal distribution of documents and correspondence.
• Responsible for tracking the status of Shop Drawings, Material Submittals, Document Submittals, Work Inspection Request, RFI.
• Uploading of documents such as NCRs, Outgoing Letters in Aconex.
Invoicing and Timesheets:
• Preparing Transmittals on Aconex for Monthly Invoicing for Final Submission to JLL(PMCM).
• Submission of Weekly Timesheet & Preparation of Transmittals through EDMS & ACONEX.
• Generating and submitting the Daily Attendance Report of approx. 350+ employees over all KAFD Project to the client and DAR Head Office.
• Coordinating with the employees to ensure the attendance record’s accuracy, such as Vacation/ Sick Leave/ Business Trip information/ Deduction/ Absence and same incorporating into the system for Report.
• As a supporting link between the Project Staffs and the Head Office, I am responsibly handling the payroll, attendance and leave queries.
• Preparation of Weekly Payroll report of DAR Staffs based on the timesheet generated and submitting the same to Divisional Finance Department for Payroll Process with proper approval and the attachments.
• Preparing and reviewing of the project invoices (Day Shift/ Night Shift/ HSE Shift) for complete staffs deployed on the project and ensure the accuracy of the data provided with full supporting documents as per the client and project requirement.
• Coordinating with all other Zone’s client for their approval.
• Preparing and reviewing Overtime Summary Sheet and Invoices as per the records supplied by the Zones with the approved documents.
• All the above client-oriented jobs are prioritized and finalized as per the client’s requirement and Instructions, to maintain the client satisfactory level and to ensure the requirements are fulfilled.
• Good Hands-on Invoice Preparation with complete logic as per the client requirement in KSA and the contracts.
Bio-metric Machines User Management and Payroll Timesheet:
• Enrolling the new users/ joinee through finger scan for recording their IN/ OUT attendance record.
• Looking after complete configuration and maintenance of Bio-Metric Fingerprint Machine.
• Coordination with DAR & Baytur IT Dept &. with regards to any issues with End Users.
• Providing L2 support to the in house staff’s computer peripherals and other software.
• Co-ordinating with QS team for payment certificate to submit it to the client.
• Generating various reports for the site documents as and when required by the management.
Documentation and Coordination:
• Preparing various costing sheet based on types of products and modes of shipments and updating the prices for new model machines and accessories.
• Responsible for negotiation on prices for Hardware and Networking products purchases from Leo, Sonic Wall, Cisco, Citrix, Acer, OKI etc… such as (PCs, Printers, Switches, Routers and Servers).
• Generation of the Purchase Orders (Foreign and Local) and Letter of Indent.
• Arranging all the necessary import documentation regarding invoices, packaging list, certificate of origin information.
• Analysing stock related reports for Computer and networking division (Stock Movement, Ageing and Location wise Inventory) to ensure the proper accounting of goods.
• Arranging custom clearance of the sea and air consignments.
• Maintaining price list for all the products; based on the discounting price structure.
• Obtaining approval of Quotation and Generation of Picking List, Based on Customer Approval.
• Preparation and submission of relevant administration for shipping schedules, packing and transportation and safety documents.
• Preparation of (Cash/Credit) Invoices based on approved LPO from the various authorities.
• Preparing Summary of Daily Transaction (SODT) and submitting the same to Head Office.
• Managing consignments related payments Advance/ post deliveries.
• Releasing payments to the suppliers (Local & Foreign) as per the company payment term policy in coordination with Group Finance Department.
• Approving the clearance request generated through our Financial DB system on the confirmation of shipment from stores.
• Reviewing salesman daily customer visit sheet, to understand the customer requirement and to increase the sales.
• Generation of Cash / Credit Invoice thru Oracle system. And clearing the approved invoice in the system, to process in FIMS. To ensure that the invoice is booked in FIMS.
System and Reports:
• Maintaining the Purchase and Sales inventory report, to ensure the proper tracking of the goods purchased and sold.
• Generation of Tracking and Follow-ups reports as per the requirements of the management.
• Fully controlled on Admin User ID in 10g Oracle db for 150 users controlling their rights/ access as per their job role.
Technical Support:
• Installation of Oracle Software in End Users PC & also to train them about the know-how of the system works.
• Providing L3 support to the in house staff’s computer peripherals and other software.
• Coordination with IT Dept. with regards to any issues with Oracle installed in End Users.
• Providing support to the end users thru phone, and updation of records of customer’s calls/data in Oracle Based System.
• Generation and submission of reports through Oracle as requested by Division Service Manager.
• Attending, Logging & Assigning Calls of Photocopiers, Computers, (pcs & printers) to the concerned area engineers.
• Receiving the requests from the customer for their system problems and assigning a service staff to ensure the problem is resolved.
• Handling of Workshop Repairs, repairing of Printers, PCS, at 3rd Level Support.
• Tracking for the same at the day end to get the update on calls.
• Assigning Model Codes with Description of PCs and Printer, Photocopiers, as and when required.
• Sound knowledge in report maintenance and generation (Daily/ Weekly/ Qrtly/ Yearly) for Contract/ Non Contract Sales and Services.
Bachelor of Commerce