Office Manager
Algihaz Group
مجموع سنوات الخبرة :7 years, 1 أشهر
* Recognized for providing outstanding in maintaining numerous calendars and tracking correspondence/ suspense's for the Chief Projects Manager & GM Of Energy Sector.
* Enhanced management team productivity by organizing monthly meetings where accomplishments, problems, and improvements were discussed.
* Commended for successfully coordinating multinational clients.
* Upon hire, redesigned all business forms (customer information cards, employee time sheets schedules, appointment calendars, and others) for greater effectiveness and customer - friendliness.
PROFESSIONAL EXPERIENCE
Working as an office manager since 2009 to till date in Algihaz Holdig
Duties:
• Organizing and supervising all of the administrative activities that facilitate the smooth running of the office - responsible for day to day running of the office
• In charge of reception, receptionist, drivers, office assistant and business support employees
• Carrying out staff appraisals, managing performance and disciplining staff
• Delegating work to staff and managing their workload and outputs
• Holding meeting with senior management to review performance
• Liaising with other administrative teams
• Screening of all phone calls, mail and email
Executive Secretary to CPM ( from May 2008 to March 2009) in Algihaz Holding.
* Oversee calendar, including personal and professional events, of a CPM & GM
* Maintained CPM's & GM's calendar, Scheduled appointment and meetings as required.
* Processed staff data, including time sheets, vacation and sick leave schedules.
* Provided clerical support to the CPM & GM
* Scanned documents, entering into PDF files and PDF to MS-Word.
* Self Drafting Day-to-Day Correspondence with Suppliers, Clients, etc.
* Follow ups with Suppliers, Clients, etc
* Maintain Files & Records
* Faxing, Managing Incoming and Outgoing faxes, telexing.
* Reservation of Air Tickets, Hotel
* Maintain database of clients and employees for mailing and communication purposes.
* Screening of all phone calls, mail and email for CPM & GM
* Scheduled conferences, interviews, travel and reservations
Duties & Responsibilities:
➢ Log all incoming/outgoing mail.
➢ File Management
➢ Performing all duties of Administration Assistant.
➢ Typing all assignments of Administrative Technical support division.
➢ Coordination with all Departments.
➢ Prepare minutes of meetings of various projects for the meetings scheduled.
➢ Making Calculation for the particular items or for particular period.
➢ Making reports daily, monthly and Yearly basis.
Worked as a Secretary with Varuna Automat & instrument Pvt. Ltd, New Delhi (India) from 12/03/2005 to10/02/2008.
Duties & Responsibilities:
Co-ordinate with customer and always effort to give better and satisfactory service. Always
Looking for new business and new clients. Attending the seminar and explore our business.
If the customers have any conflict regarding the business arrange the meeting with the customer.
* Provided clerical support
* Making of quotation and delivery notes
* Scanned documents, entering into PDF files and PDF to MS-Word.
* Self Drafting Day-to-Day Correspondence with Suppliers, Clients, etc.
* Follow ups with Suppliers, Clients, etc
* Maintain Files & Records
* Faxing, Managing Incoming and Outgoing faxes, telexing.
* Reservation of Air Tickets & Hotel
.
Master of Arts from V.K.S.U, Ara (India) in 2006