PA to the Headmaster
Malvern College Egypt
Total years of experience :26 years, 9 Months
- Responsible for the Head Master's office operation.
- Assisting the Head Master in maintaining a smooth running and efficient Head Master's office by dealing with all administrative functions and anticipating and scheduling regular events and meetings.
- Maintaining the Head Master's Diary and preparing in advance lists of appointments and tasks with appropriate paperwork; daily, weekly, termly and annual planning.
- Liaising with members of the academic and support staff as appropriate.
- Organizing the day to day time management of the Head Master.
- Circulation of articles; dissemination of generic Headmaster addressed post.
- Preparing agendas and papers for the termly parents' meetings and distributing timeously.
- Overseeing the Head Master's travel arrangements, trains, flights.
- Meeting and greeting visitors at all levels of seniority.
- Analyzing and compiling data, and preparing reports.
- Dealing with complaints both orally and in writing; compilations and summary and analysis of complaints and concerns Files on a termly basis.
- Preparing the Inspection documentation as required.
- Attending meetings and taking minutes.
- Keeping the filling up to date.
- Undertaking any training and development for the better fulfilment of the post.
-Responsible for the President’s office operation.
-Planning, organizing, and coordinating meetings, appointments and events.
-Liaising with members of the senior management team.
-Meeting and greeting visitors at all levels of seniority.
-Analyzing and compiling data, and preparing reports.
-Handling correspondences, communications, complex queries and complaints on the telephone, by mail and in person.
-Developing and maintaining the President’s office document filing and indexing process.
-Attending executive committee meetings and taking minutes.
-Discussing problems with staff.
-Organizing office maintenance and repair work.
-Organising and supervising all of the administrative activities that facilate the smooth running of the office.
-Developing and implementing all office procedures.
-Accountable for the establishment and preparation of financial statements, monthly and daily reports.
-Reviewing all deposits, accounts receivable and payments.
-Analyzing, negotiating, and resolving problem accounts.
-Keeping personnel records, organising the recruitment of new staff.
-Administrating payroll systems, controlling the office budget.
-Supervising and evaluating office personnel.
-Issuing purchasing orders, negotiate repayments, settelments, develop payment plans.
-Arranging travel procedures, meetings and appointments, dealing with post and emails, delegating works, writing reports.
-Ordering office supplies &Stationary.
- Follow up the office maintennace.
- Discussing problems with staff.
- Arranging for health and safety equipment to be tested on a regular basis, reviewing and updating health and safety policies.
I lead a team of three subordinates that is responsible for:
- Establish and maintain the recruitment process from screening the resume to signing the contracts.
- Help to build In-House search capability for new calibers.
- Manage recruitment process from job spec to offer and acceptance.
- Partner with the business to co-ordinate recruitment and selection of employees to meet agreed needs.
- Research and utilize the most time and cost effective methods of identifying quality potential employees.
- Provide quality screening and selection service to hiring managers.
- Manage applications and response; provide feedback to management and candidates on interviews in a professional and timely manner.
- Search the Database and web board databases for relevant candidates.
- Co-coordinate all recruitment sourcing including advertising (print and web based), employee referrals and personal networking.
-Provide support and services around students’ recruitment, admission, registration assessmnet and progression, students’ records, students’ services, academic policy, secretariat and academic programme structure.
-Support in managing the student union activities..
-Prepare accounts for incoming payments.
-Manage the daily payment operations.
-Provide information upon request and reports.
-Maintain records of all activities, documents, events, incidents and actions, handle all correspondence, filing.
-Enters/sorts data related to the students (personnal data, studies, payment)
-Critically evaluate data to achieve efficiency in the provision of student focused services.
-Support the organizational and people agenda within the business of recruitment.
- Work as a key member of the leadership teams jointly responsible for driving business results and appoint junior staff.
-Implement and executing of HR strategies to achieve business success through pro-active talent management.
-Apply training and development strategy inline with company policy.
-Work with management on design and delivery of core training programs.
-Ensure timely submission of month end processes for salary preparation to finance.
-Control of disciplinary measures and issuance of relevant paperwork in a timely fashion.
-Weekly reports to be submitted to the General Manager of the week's activities/problems for discussion in the weekly meeting.
-Ensure timely submission of month end processes for salary preparation to finance, including detailed checking and auditing of the same prior to submission.
-Timely review the system for year end evaluations/appraisals for both locals and expats to ensure timely preparation and "user friendliness" for all concerned.
-Tracking department budgets and expenses.
-Managing calenders and coordinating interviews.
-Handling Administrative prokects and on going assignments.
-Maintaing daily schedules.
-Generating expenses reports.
-Filing, faxing, facilation of department cmpany events and a variety of other office duties.
Human Resources Management Advanced Diploma Disseration: Human Captial in the Service Industry in Egypt. GPA : A