ايناس جرار

Major Responsibilities:


 Perform monthly project budget planning, and ensure availability of funds.
 Manage financial payments by following GIZ Cash Management Protocol, and perform overall cash management.
 Provide recommendations to project management to minimize financial risk to the organization.
 Ensure that the internal controls met the GIZ guidelines by performing periodic auditing and assessments.
 Responsible for monthly financial closures including bookkeeping, cash and bank project monitoring, bank reconciliation, and clearance of receivables.
 Provide financial, administrative orientation and consultation to program staff.
 Provide guidance, coaching and supervision for two administrative staff.
 Support the program to provide professional cooperation with local project partners including orientation, and close financial monitoring to the Community Based Organizations (CBOs).
 Prepare financial and grant agreements to the CBOs. As well, review partners’ budgets and assess in their budget planning.
 Conduct related field visits to the Palestinian Refugee camps in Jordan.
 Review financial reports and deliverables concerning the progress of the project and recommends alternative courses of management action to project advisor and program responsible.
 Ensure good contact with CBOs, NGOs and INGOs to maintain effective coordination and flow of information within the program, work partners, and GIZ country office
 Manage procurement of goods and services, consultancy contracts, and contracts with appraisers.
 Provide regional administrative, financial, procurement and logistical support to the regional projects in Jordan, Lebanon and West Bank including budgeting and cash flow monitoring.
 Coordinate and manage program events for Jordan and regional projects.

Major Responsibilities:

 Conduct internal and external payments including advance vouchers, clearance of working advances, as well ensure completion of supporting documents in compliance with ICRC Authorization of Expenditure policy.
 Maintain a proper follow up on outgoing cheques and money transfers for the benefit of suppliers' accounts and vice versa.
 Prepare invoices to be ready for payment after having them entered into specific finance software (SunSystem).
 Ensure an appropriate cash flow at the Finance Department for cash advance requests and reimbursements.
 Conduct a daily cash report and submitting it to the Finance Responsible.
 Assist in preparing the monthly financial reconciliation to send it to the internal auditors as required.
 Prepare bank statement letters to follow up on ICRC bank accounts.
 Perform some logistical assignments for the administration department, such as requisition orders regarding translation, office supply and transportation.
 Translate some financial documents as necessary.
 Provide logistical and administrative office support to the department.
 Responsible for regional and local supply concerning of ICRC Identity cards to the staff

Administrative Secretary - Human Resources & Finance


Major Responsibilities:-

HR Unit:

 Allocate trainings to candidates in accordance with their work fields.
 Support in the Initiation process of contractual documents, amendments, reassignments, transfer of employees, and preparing new personnel files.
 Ensure that all the job descriptions are updated and available along with the recruitment documents.
 Ensure that all performance appraisals are well done and met the deadlines.
 Manage the holiday balance file of the national employees.
 Maintain active and inactive personnel files in coherence with the employment dates, as well the archiving system for all HR files.
 Responsible for issuing ICRC Identity cards for ICRC staff on local and regional levels.
 Translate necessary documents from English-Arabic and vice versa (or/and in French) as required.
 Provide logistical and administrative office support to the department.
 Substitute the HR responsible to perform some related HR duties including Payrolls, preparation of Social Security and Income tax.


Finance Unit

 Conduct payments for advance vouchers, as well ensuring completion of payment documents in compliance with ICRC Authorization of Expenditure Policy.
 Perform daily cash control report.
 Maintain a proper cash flow in a regular basis.
 Perform translations for concerned financial documents as required.
 Manage the Time Reporting Database for all employees.

Ibn Al-Haytham Hospital, Jordan

Major Responsibilities:

* Act as a personal assistant for the medical director by coordinating his time schedule, meetings, and assisting in obtaining visas for his professional trips.
* Manage resident doctors’ schedules.
* Organize medical lectures for specialized and resident doctors, inside and outside the hospital.
* Draft minute of meetings’ reports for the monthly hospital staff meeting.
* Control the personnel file for all resident physicians at the hospital.
* Register and edit medical reports for the patients.
* Conduct customer and patient healthcare service in terms of providing the patient a proper answer and guidance.

Assist in drawing schedules for external tenders.
* Draft correspondences, minute of meetings in Arabic and English.
* Maintain necessary stock of stationary for the office.
* Answer calls and taking massages to the concerned employees.
* Arrange professional appointments and meetings.