Senior accountant Cum secretary
Nesma & Partners
Total years of experience :15 years, 7 Months
Preparing & submittals of transmittals
Making NCR (Non Conformance Report)
Distribution of Submittals
keep of record of all documentation of Outgoing incoming letters, daily report, Contractor log.
Keep record of All drawing Regarding Quality, Construction, Procurement
Arranging tickets make bookings of all employees
For their vacation, new comers, and exit one as well.
Make travel arrangement and hotel booking of the clients.
Arrangement of pick and drop facility for employees who ever is the travelling within Kingdom etc
Work involved the processing of permanent, long term, short term and vital records in all media forms, including the scanning and filming of records and management of records in a digital format. Ensured that pre-established requirements (e.g. numbering system and signatures required for certain approvals etc.) are satisfactorily met throughout the duration of the project. Maintained & Established data distribution system and schedules for the assigned project and supplier requirements.
Compose correspondence/reports for own or manager’s signature
Arrange essential mail in priority action order for boss
Check deadlines on incoming requests and put preliminary work in play
Process replies on own initiative or from bosses’ dictation or notes
Research, draft or abstract reports
Prepares profit and loss statements, monthly closing and cost accounting reports
Analyses and reviews budgets and expenditures
Compiles and analyses financial information to prepare general ledger accounts and document monetary transactions
Creates and reviews budget, revenue, expense, payroll entries, invoices and other accounting documents
Explains accounting policies to staff, vendors or clients
Recommends, develops and maintains financial data bases
Resolves accounting discrepancies
Worked on different software’s SAP, Oracle
Interacts with internal and external auditors in completing audits
Strong analytical, problem solving and mathematical skills
Knowledge of spread sheet, database, word processing and financial software
Maintain high levels of confidential information
Strong verbal and written communication skills
Thorough attention to detail
Prepare minutes of meetings.
Compose correspondence/reports for own or manager’s signature
Arrange essential mail in priority action order for boss
Check deadlines on incoming requests and put preliminary work in play
Process replies on own initiative or from bosses’ dictation or notes
Research, draft or abstract reports
Provide administrative and clerical support to departments or individuals.
Schedule meetings and arrange conference rooms.
Alert manager about cancellations or new meetings.
Manage travel and schedule.
Maintain all office systems in accordance to the prescribed standards in order to ensure smooth functioning at all time
using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
devising and maintaining office systems;
booking rooms and conference facilities;
using content management systems to maintain and update websites and internal databases;
attending meetings, taking minutes and keeping notes;
managing and maintaining budgets, as well as invoicing;
liaising with staff in other departments and with external contacts;
ordering and maintaining stationery and equipment;
sorting and distributing incoming post and organising and sending outgoing post;
liaising with colleagues and external contacts to book travel and accommodation;
To maintain accounts and administration work
main job responsibilities was as under
• Prepare and verify daily reports
• Prepare daily income/sales and prepare daily journal entry
• Prepare daily deposits of ticket sales receipts
• Reconcile bank account for ticketing office
• Communicate with ticketing managers and others working on the ticketing systems problems
• Prepare authorized refund vouchers
• Compile monthly reports
• Investigate and collect returned items
• Maintain returned check account
• Maintain chargeback account
• Prepare monthly balance sheet schedules
• Posts customer payments by recording cash, checks, and credit card transactions.
• Posts revenues by verifying and entering transactions form lock box and local deposits.
Typical responsibilities of the job include:
answering telephone calls
maintaining diaries
arranging appointments
taking messages
typing and word processing
filing
organising and servicing meetings (producing agendas and taking minutes)
managing databases
prioritising workloads
recruiting, training and supervising junior staff
handling correspondence
implementing new procedures and administrative systems
liaising with relevant organisations
• Dealing with statutory returns.
• Assisting internal/external auditors with queries.
• Chasing outstanding customer accounts.
• Resolution of invoice queries including credits.
• Assisting with sales / purchase ledger duties, cash books and payroll.
• Communicating clearly and effectively with the accounts team.
Extensive knowledge of excel spreadsheets.
• Knowledge and experience of QuickBooks, oracles.
• Inputting invoices in software.
• Excellent customer service & communication skills.
• Ability to handle large volumes of invoices.
•
Mba in finance and done different projects during study apart from that attend different conferences Accounting,advance accounting,cost accounting,project management,business research,entrepreneurship etc