Executive Assistant to CEO
Abacare Hong Kong Limited
Total years of experience :5 years, 5 Months
Report to CEO directly
‧Provide full range of secretarial support such as travel arrangement and schedule management
‧Prepare documents and related material for business appointment
‧Take minutes at meeting
‧Monitor company account with finance department
‧Process payroll
‧Annual Leave and petty cash data maintenance
‧Prepare tax return for CEO
‧Ensure office running smoothly on daily basis
‧Supervise and monitor clerical, administrative and secretarial responsibilities and tasks among office
executive and office assistant
‧Maintain office policies
‧Coordinate with IT department on all office equipment
‧Analyze and monitor internal processes
‧Coordinate with HR on recruiting staff for the office and providing orientation and training to new
employees
‧Assist HR by keeping personnel records up to date and arranging interviews
‧Assist finance department by gathering information for auditor
‧Handle ad-hoc projects
Report to General Manager directly
‧Provide full range of secretarial support such as travel arrangement and schedule management
‧Prepare documents and related material for business appointment
‧Petty cash data maintenance
‧Handle ad-hoc projects
‧Organize teambuilding events for whole office
‧Handle expense claim reports for general manager monthly
Report to CEO directly
‧Provide full range of secretarial support such as travel arrangement and schedule management
‧Prepare documents and related material for business appointment
‧Provide full spectrum of office administration & HR services
‧Take minutes at every meeting
‧Prepare contracts and agreements for consultants and insurers
‧Monitor company bank account and update bank movement to offshore office weekly
‧Prepare all invoices for clients
‧Take care of all commission payments and payroll
‧Annual Leave and petty cash data maintenance
‧Take care of all tax return for CEO and consultants
‧Handle ad-hoc projects
Report to Chairman directly
‧Provide full range of secretarial support such as Travel arrangement and schedule management
‧Prepare documents and related material for business appointment
‧Attend different events and business meetings with Chairman
‧Take minutes at meetings
‧Assist recruitment process
‧Design business cards, booklets, flyers and posters
‧Handle daily customer service
‧Create and manage company websites
‧Quote CAR & EC insurance for all construction projects
‧Handle ad-hoc projects
Report to District Director directly
‧Provide full range of secretarial support such as travel arrangement and schedule management
‧Prepare documents and proposals for business appointment
‧Handle daily customer service
‧Assist recruitment process and contract management
‧Design, organize and roll- out recruiting activities to enroll caliber professionals to join the company
‧Organize seminars for lead generation
‧Handle ad-hoc projects
courses: English for Business Communication ‧Translation and Interpretation ‧Workplace English ‧English Phonetics and Phonology ‧General knowledge of public relations