Sales Coordinator
Al Yousuf LLC
Total years of experience :24 years, 3 Months
•Assisted the General Manager on his day-to-day activities.
•Prepared the weekly expense report.
•Maintained office stationary and consumables.
•Received, sent fax and distributed incoming mails and parcels.
•Prepared delivery notes and invoices and follow up pending order from suppliers.
•Prepared local purchase order and customer order processing form.
•Prepared application for Bank Guarantees.
•Prepared sales report for sales team.
•Received calls/emails from the Call Center and recorded their complain about
hardware issue from the schools like faulty PC, printers and projectors.
•Prepared memo and letter correspondence as instructed.
•Monitored daily attendance of the employees.
•Coordinated with the accredited Manpower Agency for collecting all the documents of selected candidates (CV, Passport, Medical test and photo),
•Prepared offer letter for selected candidate and contract for new employees.
•Submitted request to the PRO to process the E VISA of the new employee.
•Mobilized new employees, arranged their ticket and coordinated with the logistic and camp for their airport pick up and accommodation.
•Prepared all required documents for the processing of EID application, Medical, Labor of Contract and the UAE Residence VISA for the new employees.
•Prepared request for the Health Care Insurance and company ID for the new employees.
•Registered on JDE all the information related to the new employees (salary, ticket, and other benefits).
•Prepared letters of correspondence as per instruction by the Senior HR officer (Bank salary transfer, employment certificate, salary certificate, termination letter, etc.).
•Prepared Final Settlement and managed air ticket booking for all resigned and terminated employees (repatriation).
•Other ad hoc activities that assigned by the HR Manager.
•Greeted visitors, and answered busy incoming calls from AVAYA PBX system; screened calls and transferred it to appropriate personnel as necessary.
•Provided administrative support to Senior Administrator, staff and HR Department; sorted mails; received and dispatched incoming parcels from couriers.
•Placed conference call as instructed.
•Monitored monthly Etisalat phone bills of the employees within the branch.
•Arranged meeting for the big and small conference room.
•Received and recorded invoices from suppliers.
•Released cheque from accounts department to suppliers.
•Managed Air Ticket booking for all the staff.
•Prepared Local Purchase Order for Air ticket using Oracle JD Edwards EnterpriseOne.
•Coordinated to all employees for the processing of their leave application using ORACLE HRMS.
•Prepared monthly summary of attendance.
•Prepared and processed application for Bank Guarantees and Letter of Credit.
•Assisted the Managing Director on his day to day activities like arranging meetings to the vendors and customers.
•Prepared the monthly expense report of the Managing Director.
•Composed on line correspondence and memo as instructed.
•Monitored office stationery, office keys and pantry supplies.
•Received, sent fax and distributed incoming mails and parcels.
•Coordinated to HR and Insurance Department about employee related issue such as VISA processing and Medical Insurance.
•Prepared Local Purchase Order for the suppliers.
•Attended incoming calls, screened and transferred to appropriate personnel as necessary.
•Managed hotel and air ticket booking for all the staffs.
•Maintained records of company vehicles such as license registration, Petrol Card, recharged Salik and coordinated to the service center for the repair and maintenance of all the vehicles.
•Prepared monthly summary of attendance.
•Assisted the General Manager on his day to day activities like arrangement of meeting and recorded his daily trips with the customer.
•Prepared the monthly expense report of the General Manager.
•Monitored office stationary, office key and pantry supplies.
•Received, sent fax and distributed incoming mails.
•Prepared request for L.P.O for the suppliers, delivery notes and invoices.
•Provided comprehensive support for the sales team.
•Coordinated and followed up suppliers to make sure that goods are delivered on time.
•Updated the data base of the salesman and monitored their pending orders.
•Coordinated to the forwarding agent regarding the status of the import/export shipment.
•Prepared letter of request for Marine Insurance.
•Prepared Costing to determine the total cost of import shipment using company computer system called “Telnet. “
•Prepared request for payment for Dubai Customs, Freight Forwarder and suppliers like NEC, Lenovo and Fujitsu.
•Received calls from the schools and normal customer and recorded their complain about technical issue in their office like faulty PC, printers, projectors and problem on internet connection.
•Coordinated with the engineers to make sure that all calls are attended on given time and to make sure that SLA is strictly followed.
•Coordinated with the service center to follow up and to speed up the repairing of hardware unit with or without warranty.
•Prepared monthly reports of all the tickets created on the helpdesk software.
•Prepared memo and on line correspondence as instructed.
•Prepared monthly summary of attendance.
•Coordinated to HR and Insurance Department about employee related issue such as VISA processing and Medical Insurance.
•Handled petty cash fund.
•Prepared Cash Disbursement Book, Income Statement, Balance Sheet and Cash flow.
•Processed and prepared reports for monthly, quarterly & annual income tax and value added tax to Bureau of Internal Revenue
•Processed and Submitted reports to Social Security System, Philippine Health Insurance Co. and Pag-ibig Fund.
•Prepared Semi-monthly payroll.
•Processed and submitted reports to Social Security System, Philippine Health Insurance Co. and Pag-Ibig Fund.
•Prepared Semi-monthly payroll.
•Processed and computed the earned vacation and sick leave of each employee.
•Maintained and kept all the confidential records (201 File) of the staff in a safety locker.
•Audited/Checked the sales from customer service area including the bills payment.
•Audited the daily transaction from Debit Card (ATM Card).
•Prepared and submitted monthly report for Debit transaction to BANCNET, PAYLINK Company.
•Performed monthly inventory in the customer service area and participate in inventory done every month in the whole department store.
•Knowledgeable in BANCNET & PAYLINK system.
•Handled petty cash fund.
•Prepared Cash Disbursement Book, Income Statement, Balance Sheet and Daily Cash Position Report (Cash Flow).
•Prepared reports for monthly, quarterly & annual income tax and value added tax to Bureau of Internal Revenue
•Prepared and Submitted reports to Social Security System, Philippine Health Insurance Co. and Pag-ibig Fund.
•Prepared Semi-monthly payroll
