Personal Assistant To CEO
Aqua Properties LLC
Total years of experience :10 years, 4 Months
• Provides comprehensive secretarial support to the owner of the Company
• Manages the CEO’s daily calendar and appointments
• Serves as the Primary contact to clients and guest for the CEO
• Serves as Liaison to other Entities and companies related to the CEO and his Company
• Assists on Travel bookings, Visa applications, Hotel bookings and Transportation for Business and Personal Travels of the CEO and his family
• Prepares documents for signing (Confidential to Non-confidential)
• Processes Bank requirements for transactions made by the CEO related to the Company
• Prepares Minutes of the Meeting, Inter-office Memorandum, and other Business Correspondence (internal and external correspondence)
• Prepares Reports and other documentations as per required or instructed by the CEO
• Assists Agents, and Off-Plan Team on matters of documentation approval from the CEO
• Maintains, updates, and archives the documents and activities of the CEO (Business and Personal related)
• Coordinates with other Departments and their needs that is relevant to the involvement of the CEO to the daily office processes
• Register and Renews licenses related to Free zone companies owned by the CEO and his partners
• Maintains and handles inventory and ordering of pantry and stationary supplies for the office
• Performs other administrative work and assigned tasks by the Managers
• Provides secretarial and administrative support to the Senior Manager, Technical Operations Manager and Director for operations of Dubai Asset Management JBR Community Management
• Provides administrative assistance to the community management team and all their other office needs in line with the KPIs of the team
• Processes invoices for submission to the Finance Department
• Raises Purchase Requests in Oracle for services and items as required by the Community
• Coordinates and act as contact with all our service providers
• Coordinates with AMC contractors for renewal of their contracts, maintains AMCs and other Variable works
• Sound Knowledge inFreshdesk Customer Support System for email ticketing
• Prepares permits (Move-in, Move-out, Minor works, and other Modification permits for the Homeowners/Residents)
• Processes Insurance claims for JBR Community management
• Handles and reconciles the Petty Cash flow of the office
• Prepares Minutes of the Meeting, Inter-office Memorandum, and other Business Correspondence (internal and external correspondence)
• Sound Knowledgein Horizon System Resident accounts module.
• Handles Storeroom leasing, renewals, contract preparation and maintenance of it that creates revenue for the community management
• Prepares Reports (financial reports and other presentations as per required by the Senior Manager)
• Handles/Files documents (confidential to non-confidential)
• Assists in the request forms and documents by different internal departments and external entities such as clients and service providers
• Maintains, updates and archives office documents and activities
• Maintains and handles inventory and ordering of pantry and stationary supplies for the office and Security management
• Coordinates with other Departments and their needs that is relevant to the Community Management daily office processes
• Assists in Front Office and tasks related to customer service such as recaptioning and acts as call center agent
• Performs customer service to Owners and Tenants of Jumeirah Beach residence for various concerns and issues
• Answers phone calls, walk-in and E-mail inquiries of residents and suppliers
• Performs other clerical work and assigned tasks by the Managers
• Provides Executive assistance to the Managing Director of Belhasa International CO. LLC for his daily needs in line with the KPIs of the company
• Handles the Calendar meetings and appointments of the Managing Director
• Manages Travel Bookings, Hotel Bookings, and transport of the Managing Director, General Manager and Finance Manager
• Assist the General Manager with all office needs such as preparations of documents for reports, documents for signature, managing the Calendar meetings, travel bookings, and personal concerns or needs of the manager
• Assists the Finance Manager on processing of invoices & payments for the Director’s personal matters
• Assist in the daily processes in the office such as inventory and monitoring of pantry and stationary supplies
• Constructing of the Minutes of the Meeting, Inter-office Memorandum, and other Business Correspondence
• Prepare presentation reports as requested by the Managing Director
• Handling/Filing of documents (confidential to non-confidential)
• Assist in the request forms by different departments
• Maintains, updates and archives office documents and activities
• Coordinates with other Inter-Departments
• Entertain phone calls, walk-in and E-mail inquiries
• And performs other Clerical Work and assigned tasks
• Provides assistance to the Head of the Human Resource, such as handling his calendar meetings, documents for signature, and other task given by the director related to HR matters
• Provides Reception/Concierge service to the Office and individuals coming in and out of the HR office
• Handling/Filing of documents (confidential to non-confidential)
• Provides assistance to applicants who are for interviews, such as processing their CV for documentation and reference
• Provides Assistance to students concerns
• Provides assistance to Faculty Members of Different Colleges
• Provides secretarial support to the department regarding operations and records management
• Constructing of the Minutes of the Meeting, Inter-office Memorandum, and other Business Correspondence
• Prepare reports
• Assist in the request forms by different departments
• Maintains, updates and archives office documents and activities
• Coordinates with other colleges and office
• Entertain phone calls, walk-in and E-mail inquiries
• And other Clerical Work and assigned tasks
• Provides administrative and secretarial support to the department regarding operations, records management and reports assistance
• Assist the Finance Controller on office operations, such as handling calendar meetings, preparation of finance reports and presentation
• Constructing of the Minutes of the Meeting for the Bidding, Inter-office Memorandum, and other Business Correspondence
• Prepare reports
• Handling/Filing of documents (confidential to non-confidential)
• Assist in the request forms by different departments
• Maintains, updates and archives office documents and activities
• Coordinates with other colleges and office
• Entertain phone calls, walk-in and E-mail inquiries
• Provides secretarial service to the Dean of the Engineering department such as preparing all documents for his signature, preparing Thesis documents for submission to him by students, and other task related to the academia
• Provides reception/front office services to individuals who are going in the Office of the Dean
• Provides customer care services to students and staff in the Faculty office
• Handles/Files documents (student staff, and Faculty members)
• Constructs of the department's Minutes of the Meeting, Inter-office Memorandum, and other Business Correspondence
• Prepares presentation reports and faculty schedules
• Entertains phone calls, walk-in and e-mail inquiries
• Coordinates with companies for OJT purposes of students of Engineering
• Performs other clerical work and assigned tasks
Masters in Business Administration
Bachelors Degree in International Trading