Senior Accountant for Group of Companies
Gulf Bridge International
مجموع سنوات الخبرة :12 years, 9 أشهر
Payroll:
Handled payroll processing of companies including the Parent Company (GBI Inc), Subsidiaries in Dubai
(GBI FZCO and GBI Gulf FZ) Qatar Subsidiary (GBI QSTP-LLC).
Process and monitor Staff Expenses Reclaim, Allowances and Benefits
Part of payroll team and ensures that bulk payments for upload in HSBCnet/Al Khaliji Bank is accurate;
Ensure that all staff received their salary on timely manner and heads up my Manager for any
discrepancies.
Send Payroll Slips to employees once the Payment Advise is received from the bank through email.
Handled the recent Wage Protection System Set-Up within the company and coordinated to the bank.
Payables and disbursements: (Group and Subsidiary Level)
Process vendor’s invoice from validation to approval of payments;
Prepare weekly cash monitoring report to Accounting Manager;
Monitor and schedule payments to creditors as invoices falls due;
Maintain a master data file of payables on a bi-monthly basis for 12 months including estimates;
Prepare bank payment vouchers for `the approved invoice for payment and circulate the documents for
approval as per authority matrix;
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Once the BPV is completely signed, posts payments in online banking for processing and approval. If
payments are to be made by cheque, prepares cheque to be signed as per the authority matrix;
Request from bank a copy of swift advise to be sent to vendor through a an email that will serve as
notification and payment confirmation;
Post all payment entries to Peachtree for all subsidiary companies;
Others- Arrange various bank account opening/closing, and update the changes in Banking Authority
Matrix for group of companies;
Interaction with International Banks located in Italy, Netherlands, UAE, Egypt and Qatar.
Ensure compliance on bank regulatory requirements
General accounting and monthly/annual reporting (Group and Subsidiary Level):
Request monthly bank statements from the each bank for all subsidiaries to perform reconciliation for
month-end closing activities;
Ensure that all adjustments and accruals pertaining to Staff Expenses and Payables are booked for
month-end closing for subsidiaries;
Ensure that intercompany transactions are properly booked.
Prepare consolidated monthly cash payments report;
Prepare supporting schedules to compliment the financial statements;
Prepare monthly bank reconciliation; and
Reconcile various ledger accounts and reports from various data sources.
Payables and disbursements:
• Prepare weekly cash monitoring report to Finance Manager;
• Prepare of check vouchers and payments on a weekly basis;
• Monitor and schedule payments to creditors as invoices falls due;
• Ensure that there is sufficient cash balance in the bank to pay the suppliers to avoid bank charges and penalties;
• Post journal entries to QuickBooks;
General accounting and monthly reporting:
• Prepare financial statements on a monthly basis submitted to Finance Manager;
• Prepare supporting schedules to compliment the financial statements;
• Prepare monthly bank reconciliation for both Peso and Dollar accounts;
• Reconciles various ledger accounts and reports;
• Calculate service fee revenue for the month to be charged against Home Office Remittances;
• Identify and calculate for any foreign exchange transaction and translation differences;
• Prepare monthly consolidated trial balance to be reviewed by the Philippine Finance Manager before submission to the USA headquarters; and
• Prepare monthly/quarterly/annual mandatory government reports in compliance to Bureau of Internal Revenue and Philippine Economic Zone Area (PEZA) requirements.
• Reconcile customer accounts against general ledger balances in SAP;
• Monitor customer accounts to maintain acceptably low level of bad debts and ensure high collection turnover every month;
• Ensure that customers pay as per the agreed given terms and conditions by reminding them 15 days before the collection due date. This is to ensure that all company-issued invoices were received by the customers on time for them to settle the outstanding invoices within the agreed collection period;
• Pro-active and Re-active calling with customers for collection.
• Visit customers on timely basis when receivables aged 90 days and above for root cause analysis.
• Prepare justification of CM or DM for any price and quantity discrepancy issue.
• Tasked to clean the accounts of big clients through write-off proposal and extensive collection efforts. For a period of six months, the company's long outstanding receivables decreased by 70% and therefore increased the company cash balance due to my persistent efforts. Also, for those accounts that are not collectible after exhausting all means and efforts, proposed for write-off and seek approval of sales managers and country credit manager for authorization.
• Prepare list of billings to customer to be sent on or before the 5th day after month;
• Analyze credit exposure report for each customer to determine if their purchases from the company should be released or not. The analysis will consider the customers financial capacity to pay whenever the collections are due and general market conditions at the time;
• Read daily news especially on the financial/ business issues happening on daily basis, as it may affect the credit/payment habit of the customer;
• Provide go signal for the real-time releasing of orders/purchases for both Packed and Industrial Customers;
• Ensure that customer has no overdue account before a new order is released.
Accountant Sept 2007 to JUl 2008
• Monitor accounts payable and various expenses such as travel and expense summary of the employee, petty cash fund, etc.;
• Prepare bank reconciliation, adjusting and other journal entries, cash disbursement vouchers, PNOC reconciliation and C2 costs (Cost of sales);
• Post and generate journal entries to SUN Systems (accounting software);
• Prepare monthly financial statements submitted to Finance Manager;
• Reconcile various ledger accounts and reports; and
• Assist in the preparation of full set accounts and financial statements
• Provide the President direct financial and other necessary information relating to affiliates;
• Assists the President in decision making;
• Prepare monthly and annual financial statements, sales and budget reports, inventory records and reconciliation and payroll;
• Suggest improvements to the established internal control policies and procedures and implement such; and
• Overall supervision and monitoring of the accounting department and keeping the books of accounts up to date.
• General accounting (prepare journal entries and post it to SUN Systems);
• Maintain and monitor accounts payable and accounts receivable
• Conduct physical inventory count at regular intervals
Accounting Staff
• General accounting;
• Maintenance and monitoring of accounts payable and accounts receivable;
• Execution of internal audit functions; and
• Preparation and processing of payroll.
Graduated as a Dean's Lister SM Scholar
SM Scholar, Dean's Honor, President of School Organization. Graduated as 4 out of 52 students.