Logistics Controller
Biomedica Est
Total years of experience :12 years, 8 Months
• Coordinating with Suppliers issuing RFP, RFQ, negotiating price, place order Purchase Orders (PO’s) with technical specifications including terms and conditions.
• Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency.
• Establishing competitive shipping rates by co-coordinating and networking with freight agents and shipping companies.
• Coordinating with custom brokers for clearance from sea port / airport / dry port and arrange the required documents to clear the shipment from customs. Responsible to manage and receiving shipments on daily basis.
• Coordinating storage, transportation and delivery of goods. Oversee and liaise with colleagues to ensure stock is maintained and moved efficiently.
• Planning, developing, organizing, direct managing and evaluate the operations of a logistics services and addressing activities in customer service, warehousing, inventory, transportation, materials handling.
• Set policies and standards, including determination of safety procedures for handling of dangerous goods DGR, and ensure compliance with transport (Saudi Cargo) regulations.
• Coordinating and monitoring shipping, receiving, storing, distributing materials, parts and products, dispatching and scheduling deliveries.
• Understanding customers’ needs, service those needs, and maintaining and developing positive business relationships with a customer's key personnel involved in or directly relevant to logistics activities.
• Analyzing all aspects of logistics to determine the most cost-effective or efficient means of transporting products or supplies to Customers / Client.
• Direct inbound or outbound logistics operations, such as transportation or warehouse activities, safety performance, or logistics quality management.
• Collaborate with other departments to integrate logistics with business systems or processes, such as customer sales, order management, accounting, or shipping and clarify management objectives, Plan or implement improvements to internal or external logistics systems or processes.
• Look after all the activities of Sales.
• Coordinating with accounts for each Invoice. Communicating with the sales team for status of order and position of sales. Record the progress of all inquiries and translate into a monthly report, including a source of business movement, future predicted sales.
• Preparing daily, weekly or monthly sales analysis and Maintaining Daily Sale's transaction.
• Initiate documentation of ordering procedure of materials from the supplier upon receiving a Purchase Request confirmed by the Purchase Manager.
• To collect and check the original shipping documents from the Purchase department for submission to Customs and to make sure all documents are available before the arrival of goods at port.
• Follow up with a freight forwarder to get original B/L & delivery orders, freight invoices etc.
• Prepare authorization to clearing agents and customs authorities to clear shipments Follow up on a daily basis with our clearing agents the status of the all shipments under clearance, Monitor and prepare report to evaluate the performance of clearing agents and making a report on a daily basis.
• Once goods are cleared and received into warehouse, the quantities between actual received as confirmed by warehouse supervisor and the quantities in invoice should be checked for any difference. In case of difference the matter should be brought to the notice of the supplier for future reimbursement or reduction in future invoices.
• All the documentation, including invoices, material shortage intimation, claims, etc. to be forwarded to the Finance department.
• Looking after all the activities of the showroom / branch.
• Responding quickly and efficiently to all incoming inquiries and timely issue of quotations of vehicles to customers as and when required and maintaining customer purchase order and executing on time.
• Coordinating with accounts for generating Invoice against each purchase order.
• Ensure the availability of vehicles at the stockyard and coordinating with sales, service and stock yard team for vehicle dispatch before delivery to the customer and Involve in the distribution of vehicles to all over the Kingdom. Follow up the status reporting regarding vehicle deliveries to branches and prepare the documents of the vehicle (GTP, vehicle check list, Vehicle Registration) to deliver.
• Maintain complete filing records of each and every customer in a chronological order. Preparing daily, weekly or monthly sales analysis and Maintaining Daily invoice maintenance report.
• Coordinating with the logistics dept regarding the shipment processes to ensure the highest levels of performance in the areas on-time delivery, availability, lead-times and customer satisfaction. Resolve customer problems and complaints; ensure customer satisfaction and achieving goals through a strong customer focus.
• Other tasks to support the business plan as and when required, including work extra hours if required to ensure company business objectives are met.
• Managing and keeping accurate records of all the inventory and stock in the warehouse. Provide regular updates to the Executive Director and members of the Management Team regarding warehouse activities.
• Keeping and maintaining accurate records of maintenance of vehicles, machinery and equipment.
• Effectively communicate with management, co-workers and volunteers
• Coordinating the receiving and dispatch of goods with transporters and suppliers.
• Preparing Annual Budget and employee increment proposal with Warehouse manager.
• To solve problems by liaising with the other staff.
• Keeping and maintaining accurate records of employees related: Salary, Overtime, new Hiring, Replacement and Vacation.