Training Specialist Coordinator
Sadara Chemical Company
مجموع سنوات الخبرة :25 years, 9 أشهر
Major Responsibilities:
- Develop training and certification plan for operations department
- Support employees for preparing and achieving Individual Development Plans
- Implement the SADARA Operating Discipline
- Plan and Schedule all SADARA Enterprise Trainings for the Employees, in addition to Functional Trainings, Vendor Trainings and In-Plant Trainings
- Plan, Schedule and execute the Certification Process for Employees
- Maintain all Training Records in ERP, Electronic and Hard Copies as required by the regulation
- Plan and Manage Shift Schedules and On call coverage Schedules
- Plan and Manage the Delegation of Authority for various types of Permits like Work Permits
- Develop periodical reports for management meetings, board meetings and lenders
- Develop and publish division performance and KPI’s report every month
- Add and approve tasks in OPD master task list
- Initiate MOC’s and complete action items assigned through MOC’s
- Performed audits as set by KPI’s
Major Responsibilities:
- Headed the HR, Compensation & Benefits, General Administration & Government Relations Departments.
- Applied the policies and procedures related to employee affairs according to the approved company’s policies procedures.
- Prepared Annual Budget for Human Resources & Administration Department and monitored the compliance of same.
- Managed performance appraisal, compensation and benefits, authorities and responsibilities, and ensured the implementation of the systems in an efficient manner, modifying items as needed.
- Ensured that all changes to employee salaries, allowances, additional & deduction payments were recorded in ERP.
- Arranged for a timely transfer of G/L information into Accounts Books.
- Ensured appropriate reconciliation of Accounts (ERP & Bank).
- Facilitated appropriate information to Auditors during the periodical External Audit.
- Updated employees’ files, maintained their transactions, and provided information related to salary, vacation balances.
- Issued Door Security Access Badge to employees, and monitored the Access Machines functioning and generated Periodical Attendance Reports.
- Monitored employees’ attendance, reporting and leaving hours, their leaves and vacations through daily working record and leaves forms.
- Prepared the payroll for the company and ensured that all employees’ salaries were properly calculated & paid on time in-line with the company policy.
- Computed the final settlement for outgoing employees and settled the same according to the company policy.
- Conducted dealings with medical insurance company to process employees’ medical claims and handled addition and deletion of employees according the company’s policy.
- Ensured accurate and timely reporting to the General Organization of Social Insurance (GOSI).
- Conducted governmental transactions such as exit re-entry, Residential Permit renewal, Transfer of sponsorship, Change of Profession etc.
- Ensured that the Company manpower and its activities were in compliance with government regulations.
- Issued all kinds of introduction letters to employees when requested.
- Applied the administration procedures to provide department’s needs viz. stationery, offices, furniture, work space, communication devices, transportation means, and set the system of files, records and documents saving.
- Followed up for infrastructure maintenance facilities with concerned service provider.
- Monitored company utilities bills such as water, electricity and communications and insuring timely payment.
- Prepared periodical report as and when requested by the Senior Management.
- Insured that the Employees carry out their duties safely, and comply with all Company safety procedures, regulations and programs.
- Assured that the employees carry out their duties to the highest quality standards, kept them posted of Company’s Quality Program, and were aware of and complied with their respective department’s standards operating procedures and Company policies and procedures in general.
In, addition to above title, had managed following portfolio's: Attending Office Administrations for:
- Board of Director, SAMAPCO
- Secretary to Audit Committee, Sahara & It's Affiliates
- General Manager - Finance, Sahara & It's Affiliates
- General Manager - IT, Sahara & Its' Affiliates
- Member of Remuneration Committee
- Member of IT Steering Committee
- Member of Healthe & Safety Awareness/ Recognition Committee
In addition, Member of ERT Team as a Warden of Admin Building
Training Coordinator
Overall administration of services required to operate the Sipchem site office such as supply of utilities, cleaning, furniture, office supplies, badges and records, files and document storage, transportation and other office facilities services.
Coordinate with Safety Department to ensure that company policy for HSE on site is fully implemented in the offices and coordinate with the site safety officer to promote HSE overall.
Coordinate staffing needs with functional organization managers and ensure proper space and facilities are made available to properly serve all the team members.
Plan and manage the office facilities budget and ensure compliance with the budget.
Support team building activities by coordinating and managing functions and celebrations.
Responsible for all on-site administrative management and supervision.
Responsible to develop and implement policies related to site facilities, and transportation.
Responsible for periodical review of working procedures & policies.
Responsible for processing the foreign visas for countries like Canada, USA, UK, South Africa, India, China, Poland and South Korea.
Coordinate with Sipchem security on all personnel and vehicle site access cards and badges.
Periodically checks and compares records/timecards to ensure employee records and leave schedules correspond. Obtains leave schedules one year in advance and compares request against schedules, leave taken and timesheets submitted for leave periods. Assists employees in completing leave requests and ensures eligibility and proper approval prior to initiating and forwarding to Finance Payroll Section.
Provides employees with the necessary forms and requests/application for travel, leave, tickets, etc. and assists employees in completing such forms. Also provides advice and assistance to employees regarding Human Resources policies and procedures and obtains documentation as needed.
Compiles records of various leaves, such as sickness, Haj, vacation, personal, emergency, etc., by department and provides monthly report accordingly for inclusion into the department monthly report.
Prepares various statistics as required. Includes ensuring the regular issuance of monthly statistics relating to staff activity such as leaves, sick days, new hires, terminations, etc.
Issue all kind of introduction/ supprot letters to employees when requested.
Checks and ensures accurate processing of educational assistance, medical, travel and other miscellaneous employee benefit claims. Includes receiving claims from employees, checking for entitlements in files or obtaining required documents, and processing claims in accordance with established Company policy.
Provides employees with advice and assistance on personnel service matters. Informs and/or advises supervisor on any problems encountered and recommends solutions. Provides assistance to line supervisors on matters of correct procedures or appropriate forms to be used, and answers related queries, referring major policy or procedural problems to supervisor.
Prepare manpower & training requirements of the various departments in coordination with the concerned department managers.
As and when required, prepare Advertisement to be published in both local and designated international newspaper.
Based on received CV’s, carry-out preliminary screening of suitable/qualified candidates and forward their CV’s to the concerned department for evaluation. Whenever necessary, contact qualified candidate identified by the requesting department to schedule an interview.
Coordinate/inquire availability of some requested positions with local Manpower Contractors’.
Receive and review Manpower Contractor’s billings for approval and Payment.
Implement the policies and procedures regarding the conduct of training courses.
Implement and execute annual training schedule.
Ensure availability of all physical set-ups necessary for conducting training programs.
Evaluate the training courses and report results & recommendations.
Maintains effective service system in the Company, by attending to the queries, needs and problems of users of Telephones, Fax machines, Xerox copiers, to accommodate uninterrupted and constant flow of works of different departments. Attend to the breakdowns, and make available the service technicians as and when necessary.
Reviews service procedures in light of practical application and experience and recommends appropriate amendments to ensure improved application.
Oversee the arrangements of the accommodation and facilities for the employees. Checks and verifies the invoices for the service items.
Supervise the handling of all matters regarding the transportation of the Management and other employees and other VIP guests of the company to and fro, during their official visits.
Oversee the arrangements of venue for the Board Meetings, transportation and accommodation facilities for the Board Members during such meetings. Arranges for the food and other needs of the Participants of such meetings, and other specially convened meetings of the Company.
Organizing schedules and coordinates management/executive meetings, briefings and other related activities as required.
Transcribing communication details and records proceedings of conferences and staff meetings.
Typing and editing minutes of meetings.
Maintaining confidential files of the Executive Office.
Preparing and arrange travel itineraries for all business trips and other related activities such as hotel and car reservations for the Executive Office.
Receiving, log-in and taking note of all official and relevant phone calls for the Executive Office.