HR - Admin Assistant
R.S
Total years of experience :17 years, 8 Months
• Keep a track of Employee attendance through biometric adherence management system.
• Update daily, weekly & monthly attendance to payroll system in accordance with MIS reports.
• Keep a track of and update staff leaves (i.e. SL’s AL’s & Unpaid leaves, etc.) & absenteeism to payroll & also intranet.
• Assist staff to get required letters, Documents & correspondence (NOC’s, Salary Certificates, Passport, etc.).
• Assist HR team to get required documentation (Medical documents, Emirates ID, etc.)
• Draft & issue required correspondence as per management instructions (Confirmation letters, warning letters) as & when needed.
• Escalate employee grievance to the HR management for resolution.
• Update & forward the monthly payroll before the cycle cut-off date.
• Update staff performance report (PIP’s, PDP’s, etc.) in system & also file them accordingly.
• Ensure & be available to management and staff whenever required.
• Work in liaison with external recruiters and agencies & in house recruitment team in support of clients hiring needs.
• Manage hiring throughout the recruitment process from scheduling interviews to final VISA & travel formalities (End to End Recruitment).
• Draft and post the most recent job vacancies through different media channels especially online portals & print media.
• Active involvement in arranging Interviews & trade tests sites (technical hiring) as the need be.
• Adapt and implement any change in recruitment process or policies from client or Management.
• Get the documentation done beforehand (GAMCA, VISA procedures).
• Ensure smooth overall recruitment process.
• Easily accessible for management and associates round the clock.
• Resourcing, screening and short listing resumes through various job portals or else internal reference, head hunting.
• Short listing the resumes based on desired skills and experience.
• Conducting telephonic and Personal interviews in coordination with departmental heads.
• Preparing offer letter, employment contract and job descriptions, completing joining Formalities and documentation.
• Scheduling and arranging training while coordinating with external trainers and training programs.
• Identification of training needs and nominating candidates for training.
• Encouraging participation of employees in various organizational events.
• Preparing Final settlements, Gratuity, leave salary and all employee benefits.
• Compilation & processing of attendance data in attendance system.
• Maintaining employees personal files and records, communicating HR policies across the organization at all levels.
• Designed Policies and Various HR Forms and Induction Program.
• Preparation of full and final settlement generation of Experience Letters, Relieving Letters.
• Preparing various letters like offer letter, appointment letter, confirmation letter, increment letter, warning letter, experience/service certificate, relieving letter, etc.
• Effectively managing welfare measures, management - employee get together, picnics & parties.
• Developing employee engagement programs like Initiated and administered a welcome-mail policy to all new joiners, Initiated regular Birthday mailers & celebration policy.
• Strategically plan and employ the best team to achieve recruitment goals.
• Bring into play all available resources to achieve company goals.
• Conducting Worksh ops & Seminars.
• Initiating & attracting new client Companies for organization.
• Coordinating consistently & visiting current clients to ensure smooth business relationship.
• Interacting with Clients to understand latest requirements & Quality parameters.
• Brief & Implement Client needs amongst Team.
• Business Process Outsourcing consulting & solutions to new bees in the industry.
• Prepared training modules for candidates as per the associate Client Company.
• Preparing the training schedule for all the training programs.
• Actively involved in delivering the training program. Conducted activities with briefing/debriefing on the same.
• To collect on charged off American express accounts to multiply organization gains.
• To exceed the assigned weekly, monthly & Quarterly goal.
• To work on & maintain the assigned personal desk of accounts.
• To ensure that there is no work gap on any accounts & work on all accounts thoroughly.
• To skip - trace & find right contacts on dead accounts & collect on them.
• To implement best collection practices along with high customer service skills.
• To also attempt customer reinstatement to maintain company’s brand value in market.
• Train & guide new team members strategically.
• Implementing new techniques to always enhance individual as well as Team performance.
• Attend periodic refreshers from clients and implement it.
Major: Human resources