Payroll Specialist
Hemaya Security Services L.L.C.
Total years of experience :12 years, 9 Months
Designation Chronology:
• Jan 2015 - Present: Payroll Specialist
• September 2014 - Jan 2015: GL Accountant
• June 2014 - September 2014: AP and AR Accountant
• March 2014 - June 2014: Financial Auditor
Highlights:
• Recipient of ‘Certificate of Appreciation’ from the company.
Key Responsibilities as Payroll Specialist:
• Extensively use the Payroll module of Oracle R12system, administer the personnel policy of the company, and update employee records in the system as required.
• Maintain attendance records for calculation of leave pay, record various salary heads (basic salary, compensation and incentives, employee benefits).
• Compute allowances and costs of employee business tours and official trips, ensure timely refunds where expenses are borne by employees.
• Record salary hikes sanctioned by the management in the Oracle system ensure system reflects accurate compensation structure decided by the management for employees in different departments; complete all requirements for commencement of end of service pension.
• Update records of overtime compensation payable to employees, determine deductions on account of loans availed, payment of insurance premium and other salary adjustments based on the applicable personnel policy.
• Rectify discrepancies detected in the processing of employee salaries on account due to any data entry errors.
• Prepare reports for actual man-hours worked, leaves availed, sick leaves balance, bonus, incentive and standard deductions and submit the analysis to the HR Manager.
• Responsible for UAE Pension Calculations for Employee Contributions and Company Contributions, oversee the monthly subscriptions upload to Abu Dhabi Pension and Retirement Benefits Fund’s online portal
Key Responsibilities as GL Accountant:
• Responsible for primary and subsidiary books of accounts, reviewed journal entries, verified ledger postings, handled reconciliation, correction of errors and adjustments prior to finalizing trial balance.
• Prepared the profit & loss account and balance sheet, provided information of the financial position of the company to the management and assisted in compiling business performance reports.
• Verified accounting data entry in the internal system and processed debit memos and credit notes according to standard practices.
• Responsible for fixed assets register maintenance, assisted in internal and external audits, inter-company reconciliation.
• Handled petty cash, monitored petty cash transactions, maintained petty cash register, and reviewed petty cash register at the end of the day to ensure cash at hand matched that in records.
• Monitored expenditure and reduced daily costs incurred, prepared monthly expenditure sheets and submitted these to management.
• Helped in preparing financial statements, provided inputs for budgets and identified variances.
Key Responsibilities as AR and AP Accountant:
• Oversaw daily transactions that included verifying, classifying, computing, posting and recording accounts receivable data.
• Made accounting entries for incoming payments from customers, reviewed unpaid invoices, and followed-up with customers who were late on payments.
• Processed accounts and incoming payments in compliance with financial policies and procedures; reconciled accounts receivable ledger to ensure that all payments are properly posted; prepared receipt vouchers in Oracle.
• Summarized receivables on a weekly and monthly basis; monitored customer account details for non-payments, delayed payments and other irregularities.
• Reviewed supplier invoices, ensured accuracy and verified invoices against purchase orders; approved payment release.
Key Responsibilities as Financial Auditor:
• Conducted internal audit to ensure completion of audit activities as per schedule, handled allotted audit engagements and prepared all required documents.
• Reviewed accounting entries, determined compliance with accounting practices and financial regulations
• Verified accuracy of accounting data with regard to supplier payments, advance payments, accounts payable and receivable, cash flows, petty cash etc.
• Communicated processes bottlenecks, system deficiencies and inadequacy of internal control measures (if any) to the management for decision-making and formulation of action plans.
Key Responsibilities:
• Reported to the General Manager and Sales Manager, helped in developing and executing the sales plans, and communicated targets to the sales team.
• Monitored individual and team performance for sales; generated, analyzed and presented reports to the GM and SM, and made suggestions for improvement.
• Oversaw all official communication via faxes and email, responded to customer queries promptly and forwarded queries to the Sales Manager as required.
• Processed request for proposals, prepared quotations in collaboration with the Sales Manager, submitted quotations to customers, and provided clarifications as needed.
• Helped the GM and Sales Manager in determining product prices, ensured that products were reasonably priced and maintained adequate profit margins.
• Served as the single point of contact between sales personnel and customers, ensuring clarity in communication for gathering product requirements.
• Generated and forwarded leads from existing customers to the sales team, assisted them in closing deals successfully.
• Prepared and submitted accurate invoices to clients in time, followed-up for payments and ensured compliance with the company’s credit policy.
• Developed detailed sales presentations to ensure that the value proposition of the company was communicated effectively to prospective customers.
• Active contributor to the company’s social media initiatives working in conjunction with the appointed team, in-charge of managing design activities for all uploaded content of the company to social media pages.