Contracts & Procurement Manager
Black Sea Oil & Gas
Total des années d'expérience :18 years, 10 Mois
• Lead and coordinate the process for tendering, negotiations, contract execution and administration for both exploration and development activities related to engineering, offshore surveys, seismic acquisition and data processing, offshore exploration and development drilling. Contracts value up to tens of millions USD
• Examples of tenders and contracts are as follows: Concept Design, FEED Services, Offshore 3D Seismic Acquisition, Seismic Inversion and Interpretation, Engineering Design Review, Independent Verification Services, Marine Warranty Survey Services, Offshore Pipeline Route Survey, Exploration Drilling and associated goods and services, Helicopter Transfer Services, BIMCO charter, long lead items awarded via tripartite contracts, Engineering Procurement Construction Installation and Commissioning (EPCIC Contract)
• Manage a team of four, locals and expats, EPCIC Contract Engineer, Logistic Manager, Drilling Contracts Engineer, Procurement Officer.
• Prepared the contracting processes specific for C1 Type projects managed by Gas Operations Capital Program Management Division (GO-CPMD)
• Responsible for organizing invitations to bid, lead job explanation/ clarifications meetings (JobEx), negotiating with contractors, awarding and administration of the contracts awarded.
• Review and advise on contracting strategy for execute phase of the projects.
Project Services Senior Engineer (& Contracting Support) September 2012 - October 2014
Assigned to Field Re-development Project Lebada East Non-Associated Gas (brownfield offshore project at Define Phase) performing cost control & monitoring for all project costs:
• Reviewing and checking contractors progress, reviewing invoices for contract compliance
• Following up fulfilment of the contract requirements by the contractors
• Project reporting and participating in various project workshops including Risk Workshop, Probabilistic Schedule Analysis, Stakeholder Workshop, Kick-of Meetings etc.
• Reviewing and commenting on various project deliverables (both internal and issued by contractors)
Achievements
Appointed as a back-up for the Contracts Manager
Quickly learned procedures and guidelines for operating owner having previously worked for contractors
Selected to join an Offshore Program which required a structured and clear reporting organization
Created a Cost Reporting System to summarize all projects in a comprehensive format for management
Established a clear and accurate protocol for time-writing of the Project Management Team for all projects rather than charging 90% on big project and 10% on small ones without reflecting actual effort
Took the lead in preparing the main monthly report of the biggest project accurately and on time
Senior Project Controller July 2011 - August 2012
Assigned to a Gas Development Project - Totea Deep Development (concept phase) and set up several Project Controls Systems including the Cost Breakdown Structure (CBS), Project Staffing (Resource) Plan, and Project Cost Report:
o Take responsibility over the Project Controls deliverables for the gas development project assigned: Totea Deep Development (concept-select phase);
o Prepare the Cost Breakdown Structure (CBS) for the Totea Deep Development considering the Work Breakdown Structure (WBS) agreed with the project manager;
o Reconcile the Actual Cost of Work Performed (ACWP) for the internal team (manpower): hours and value (RON & EUR) from the beginning of the project;
o Set-up the Project Staffing (Resource) Plan to be used for forecast purposes;
o Reconcile commitments and ACWP (overall project) from one charge code to new Cost Breakdown Structure (CBS);
o Set-up the Project Cost Report considering new CBS;
o Prepare the project forecast until end of the year with support of the Project Manager;
o Participate to Project Risk Workshop;
o Participate to Project’s Independent Gate Review Meetings;
o Develop and update the report for department’s manpower charges (capex versus opex charges, hours and money charts);
o Issue Purchase Requision for services and materials and follow up on the approval process until Purchase Order is in place;
o Review and input service entry sheet in SAP for the vendors’ invoices and follow-up the approval process;
o Prepare and update the Project Commitments Report;
o Update the Change Management Log;
o Review and challenge the engineering progress of the engineering contractor.
As Lead Cost Analyst for Romstrade, I have performed the following tasks:
- Prepare and monitor the cost models for the company’s concrete and asphalt production plants for an accurate cost per cubic meter and ton based on the production recipe;
- Prepare the histograms of the actual production of the concrete and asphalt production plants and prepare forecasts based on current company’s projects in progress as well as local clients requests;
- Prepare and analyze the productivity of the of the project allocated man-power and machines for exiting projects;
- Guide and support the other Project Controls team members on their assigned projects.
Contract in effect until 1st of May.
As Volunteer for PMI-Romania Chapter, I have provided support to organization with following tasks and services:
Volunteer Project: Ex-members Satisfaction Survey
- Prepare the concept of “Ex-members Satisfaction Survey”;
- Implement the feed-back received from the PMI Board to the final “Ex-members Satisfaction Survey”;
- Collect and process all the data received after the online post of the survey;
- Prepare and present the final report regarding the “Ex-members Satisfaction Survey”;
- Participate to PMI Monthly Meetings;
Volunteer Project: Advertise PMI Romania Chapter to recruitment agencies and middle to big size companies (both local and international), as the start point in their search for Project Management Professionals:
- Prepare a detailed database with recruitment agencies and important employers to address to;
- Create the working process of searching for candidates within PMI (Ro) and posting the available job opportunities and obtain approval from the board of PMI (Ro);
- Create the introduction message (focusing on benefits) to address to agencies and employers, answer the questions received and detail explanation for better understanding of the flow of information;
- Implement and supervise the first two months of posting the open positions to ensure that the process is having no barriers or data loss and works smoothly.
As Project Controls Site Cost Control at Tecnimont for QChem II Project, Mesaieed, Qatar (Polyethylene Derivatives Plant), specific duties and job responsibilities include:
- Prepare the Total Installed Cost (Asset Register) by supply cost, overhead cost, erection/ installation cost and construction overhead to be provided to client as per the contract requirement and also for internal comparison with future project;
- Attend to pre-commissioning meetings as part of the integrated team for mechanical completion;
- Prepare the Pre-commissioning Daily Activity Report;
- Update the Vendor Mobilization Schedule according with the progress achieved on mechanical completion of the plant’s subsystems and input from pre-commissioning;
- Prepare the Weekly Site Cost Report - Vendor section, according with Vendor Mobilization Schedule;
- Prepare the Weekly Site Cost Report - by updating the pre-commissioning staffing plan in detail (hours and $, by discipline, by position).
Short term contract because the project was close to completion, being started since 2005.
Estimating for tenders:
- Prepare estimate and budget analysis (including indirect cost and overhead cost) for general contracting of future investments (i.e. office building, residential building, commercial complex, road rehabilitation);
- Analysis of the offers received from various specialized subcontractors;
- Prepare the project schedule and estimated cash-flow for the tenders;
- Survey visits to the place of the future investments and preparation of the survey report;
- Presentations of the final offer to the investors and/or its consultants and participate in negotiations.
Planning and coordination of the mechanical and electrical works (not limited to) of the “Adevarul Typography”:
- Daily and weekly reporting to client and its representatives reflecting the manpower by discipline, accomplished work during the period, next week look ahead tasks, weather conditions of the period, major materials and equipments received at site;
- Conduct the weekly coordination meeting with the mechanical and electrical subcontractors;
- Periodical check of the executed works and approval of the subcontractors invoice for payment;
- Prepare the monthly payment situation and review it with the investor and its consultant based on the progress achieved;
- Negotiate the deviations executed or arisen according with the contractual unit rates agreed;
- Cost analysis of the executed works versus the budget and forecast of the remaining works including the extra works requested by the client;
- Mitigate and reconcile the various inadvertences between the detailed design on different disciplines (i.e. the connection between alarm fire detection with HVAC and sprinkler systems, control access with architectural elements-doors, general interconnection of the electrical works with mechanical works);
- General site coordination and supervision (by rotation with the other colleagues);
As Project Controls Cost Analyst at Plaza Centers for Dambovita Center Project specific duties and job responsibilities include:
- Setup and implement the Change Management Procedure to control all the project deviations;
- Setup Cost Models of executed project by Plaza Centers;
- Responsible for Structural Steel Package (~65.000 mt) and estimated budget for the structural works on the existing building (by taking part on the offer request and negotiations meetings; coordinating site visits with the bidders; coordinating the RFI procedure to clarify bidders questions; review, comment and correct the tender package including technical specs submitted by the design consultants); prepare offer comparison reports and detailed price analysis; prepare bidder technical report after several visits to executed projects/ factories;
- Responsible for estimated budget of the five (5) star Hotel and Apartment Hotel Room finishes;
- Technical-commercial responsibilities as part of Structural Steel Procurement/ Fabrication Board for the underground parking works;
- Responsible for Residential Buildings Package and Budget Control (~40, 000 sq m);
- Responsible for the Project’s Monthly Report required by Plaza Centers Head Quarter;
- Responsible for budget and payment setup in BidMaster after contract award.
Contract ended due to company’s financial difficulties.
As Project Controls Cost Analyst at Washington Group International for Areva Imouraren Uranium Feasibility Study specific duties and job responsibilities include:
- Reconcile the current budget by task, by discipline with the estimated budget;
- Work with discipline leads, project engineer manager and project manager to create the logical links for the activities in the schedule;
- Setup the Engineering Progress Curves and Histograms for reporting;
- Setup the Earned Value Matrix for reporting;
- Prepare the weekly report of the man-hours spent and the Cost Performance Index (CPI) and Schedule Performance Index (SPI) by discipline;
- Prepare the Monthly Cost Report;
- Update the Change Management Log.
As Project Controls Cost Analyst at Washington Group International for Common Sulfur Project (CSP) at the job site Doha and Ras Laffan, Qatar, specific duties and job responsibilities include:
- Five (5) months field rotation with QatarGas Common Sulfur Project (QG CSP) in Qatar until June 2007;
- Lead responsibility for compiling QG CSP Monthly Internal Report and Office of the President Report to support Industrial Process Business Unit review;
- Updates the progress curves and earned value performance trends for QG CSP. Validate progress reported in PTS (Project Tracking System);
- Updated Engineering Master Document List status for QG CSP;
- Provides cost coding of requisitions/purchase orders for Procurement & Accounting;
- Report the hours spent on specific changes as requested by Change Management Department;
- Keep Project Controls supervision and Project Team informed of progress details and costs achieved against plans. Provide early warning of potentially unfavourable trends and monitor the activities to make sure that are executed within schedule and within budget;
- Support preparation of the Client Weekly Report, Client Monthly Report and Internal Cost Report;
- Assign budget codes for requisitions in MARIAN (material handling software) application;
- Contributed to the schedule re-baseline effort: aligning Project Tracking System (PTS) milestone dates with the Contract Master Schedule activities;
- Involved with the compilation of the EAC (Estimate at Completion) for the project, collecting staffing plan information and summarizing data (work-hours and $ by task, by discipline, by position);
- Estimate to complete and track the cost for Construction Management expenses (i.e. housing and accommodation, cars, communication, IT equipment);
- Participate on the Weekly Site Walk along with Client to visually validate the construction progress achieved;
- Prepare desktop guidelines for the work performed and train other team members;
As Project Controls Cost Analyst at Washington Group International for Common Sulfur Project (CSP) in Bucharest, Romania, specific duties and job responsibilities include:
Common Sulfur Project duties:
- Keeping the Manager of Project Controls Department and Project Controls Manager (when applicable) informed in detail of progress and costs achieved against plans. Gives’ early warning of potentially unfavourable trends and monitors the activities for mitigation;
- Setup the Quantity Tracking System;
- Support preparing the Client Weekly Report, Client Monthly Report, Internal Cost Report, and Internal Monthly Report.;
- Schedule assists for the Planning Lead Engineer by attending at Engineering Meetings and Procurement Meetings;
- Purchase Order Coding and Purchase Order Register for accounting;
- Maintain (create) account codes in MARIAN (material handling software) to assign them later to Requisitions;
- Taking part on Schedule Re-baseline effort aligning the Project Tracking System Activities dates with the Schedule Activities (support at the job site, Doha, Qatar);
- Taking part on preparing the EAC (forecast) for the project, collecting staffing plan information and summarising data (hours and $ by task, by discipline, by position);
- Update progress in Project Tracking System based on Engineering Discipline Leads input and generate Weekly Reports. Analyze the Schedule Variance (hours) from reports and spot the top engineering disciplines and specific activities that are driven behind or ahead of schedule;
- Prepare the Progress Curves and Man Power Histograms, analyse of the Cost Performance Index (CPI) and Schedule Performance Index (SPI).
Project Management activities I took part: Bid evaluations, Kick of Meeting Report, Work Breakdown Structure-WBS, Cost Breakdown Structure-CBS, Project planning and scheduling, Earned Value Management indicators, Resource Cash-flow planning, SWOT Analyses, Stakeholders Analyses and Stakeholder Management;
- Participating at meetings and giving the technical information necessary for Bid Request, Offer or Contract;
- Participating on Projects Launch Meetings finalised with a Kick of Meeting Report from which results all the procedures, standards, prescriptions and legal norms necessary for the project;
- Participating on meetings on which are selected the Project Chief Engineer, Department’s Project Engineer, Project Secretary and other members of the Project Team;
- Participating on planning and tracking the Project’s tasks, maintaining it under the budget, in time respecting the contract;
- Participating on document analysis and approval for the project;
- Participating on Schedule update and Budget update for the project;
- Participating on coordination and information distribution from correspondence with the Client to Project Team;
- Collecting the technical solutions from Project Engineer;
- Close collaboration with the IT programming department for improving the Enterprise Resource Planner (ERP) MyCore Portal used for managing the projects and company’s tasks.
Following and tracking of the Contract on all its course with the following responsibilities:
- tracking and responsible for good evolution of all the co-ordinated works from technical and financial point of view;
- Informing the Upper Management about the status of the contract;
- Petition the Investor for contract documentation, checking the execution documentation;
- Studying the contract, technical demands and execution documentation;
- Following all the financial guarantee clauses of the contract to be accomplished;
- Informing the stakeholders about beginning of the works by completing specific document template as the internal procedures required;
- Informing in writing the Investor about unpredictable situations that appears and implications of such situations;
- Calculating the amount of works based on the Site Manager reports with approval from investor’s representing person;
- Checking the invoices of the subcontractors and approve them for payment or correct them with the real situation (prices, quantities);
- Communicate to Upper Management about the overheads of resources (man-hours, materials, necessary equipment’s), overheads of budget, time delays;
- Following the cash-in of the invoices;