Office Administrator/Purchasing and Sales Coordinator
Hassan's Group (DERIVISION FZCO)
Total des années d'expérience :25 years, 1 Mois
Business Correspondence
Employment Visa processing
Hotel Booking and event coordination
Travel Arrangement (including booking of Flight, Visa & Accomodation)
Preparing Power Point presentations
Attending corporate and client meetings
Recording Minutes of the Meeting
Managing Filing system
Attending & screening incoming calls, enquiries and requests
Recording the office expenditure and managing the budget
Organizing the office layout and maintain supplies of stationery and equipment
Maintaining the condition of the office and arrange for necessary repairs
Accounting support
Handling Petty Cash
Follow-up customer’s payment
Overseeing the recruitment of new staff
Ensuring health benefits of employees with Medical Insurance
Dealing with the bank matters
Coordinating with DAFZA regarding company and employee matters
Preparing Marketing material (catalogues & calendar)
IT Support
Coordinate with suppliers with business related matters
Creating and uploading Item master in the system
Uploading and maintaining product pricelist
Creating and monitoring Purchase orders
Receiving goods - GRN in the system and matching against shipment invoices
Coordinating with forwarders for the incoming and outgoing shipments
Prepare all the necessary shipment documents
Coordinate with customs related matters
Performing inventory reconciliation in the system
Processing Inventory Adjustment and transfer Entries
Maintaining and keeping track on warranty of the defective items for purchase return to suppliers
Monitoring product movement
Generating Purchase, Sales and Inventory Report
Responding to customer’s enquiries and complaints
Creating Sales Orders
Processing Sales Invoice
Maintaining customer files
• RMA In-Charged
• Checking and testing new released product
• Network maintenance (LAN and WLAN)
• System Maintenance, including System Backup, anti virus, and e-mail requirement.
• PC Assembly
• Technical Support
• Conducting presentation and training
• Testing and implementing new software
• Customer Support
• Sales (IT Product)
• Developed software used by the RMA Department
• Network maintenance (Windows NT, LAN, WLAN, WAN )
• System maintenance, including anti-virus software, print services and email requirement (Back office and POS)
• Processing and printing daily sales report and database maintenance.
• Processing daily price update
• Installation of servers and workstation
• Printing of signage, barcode sticker and shelf tags
• Monitor the availability and performance of the IT infrastructure and its components
• Provide in-house technical support
• Prepare training materials and conduct users training
• Application of MS Office, internet
• Provide annual inventory of IT assets