Iwan Sumantri

Expert of Project Information & Document Management System at PT Kilang Pertamina Internasional

• Indonesia
• My current job since January 2020

SENIOR TECHNICAL DOCUMENT CONTROL at PERTAMINA HULU ENERGY – West Madura Offshore (Oil & Gas Maintenance

• September 2014 to December 2014

 Responsible for all process implementation issuance documents both internal and external through
EDMS system.
 Coordinate with project owner for all issuance documents.
 Coordinate with corporate ICT division for IT Infrastructure of EDMS system installation, maintenance
and improvements.
 Coordinate with corporate Project Services Division for company strategic documents of guideline,
standards and/or policies.
 Prepared project review and approval procedure.
 Prepared project Information Management and Information Security procedure.
 Implemented Project Information Security, such as Information Security Induction Training for the
project staff.
 Mitigation and coordination of document system troubleshooting.
 Defined RACI matrix of each document MDR.
 Managed the information security training for the project.
 Coordinate and evaluated Information security training for project staff and project’s vendor.
Learning & Growth:
Successfully made and Implementation Information security pyramid for easy understanding of information
security.
LEAD DOCUMENT CONTROL
MINCONSULT SDN. BHD
Jakarta LRT Project Corridor 1 Phase 1 Kelapa Gading - Velodrome
 Setup and Managed project documentation office of Independent Checking Engineering (ICE) of
Jakarta LRT project Corridor 1 phase 1 Kelapa Gading - Velodrome.
 Prepared internal and external document circulation work flow.
 Prepared internal project document numbering procedure.
 Ensure all flow of documents from and to the ICE project in accordance with applicable procedures
 Managed incoming and outgoing issuance document to client.
 Prepared excel documentation record tool for the project and control submission documents from
contractor.
 Worked with client, EPCM contractor, and EPC sub-contractor to defined IM and data integration and
sharing processes.
 Control and manage project documentation system of project (JakDrive, Smartheet and FTP) • Day to
day operations of the Project Document Office, Supervising document control team of project.
 Daily, weekly and monthly reporting status of documents to company project management team.
Learning & Growth:
Good knowledge in manage documentation of rail way business process.
INFORMATION TECHNOLOGY AND DOCUMENT CONTROLLER
INDAH KIAT PULP & PAPER - GLOBAL PROJECT GROUP
• Defined project information technology and document offices in according to Information Management
strategy.
• Implemented EPFM (Documentum System) for all tissue project area.
• Defined EPC project requirements for Information management.
• Developed standards and best practices specifications for Information Management during all project
phase.
• Indentified documents, drawings and data management standards with ISO27001.
• Worked with internal & external IT services providers to establish the IT support infrastructure (software,
hardware, database etc).
• Established effective project reporting, change control, version control processes.
• Worked with client, EPCM contractor, and EPC sub-contractor to defined IM and data integration and
sharing processes.
• Developed project and IM client transition strategies.
• Controlled of performing system upgrades, software licenses and company IT project assets.
Learning & Growth:
 Successfully implemented Information security document with ISO27001

DOCUMENT CONTROL MANAGER at TOYO ENGINEERING KOREA LIMITED (100

• February 2012 to April 2012

54 platforms” project:
• Set-up project document office and develop project documentation policies; processes, procedures
and guidelines to support the Project IM strategy.
• Prepared RACI (Responsible, Accountability, Consult and Information) matrix of each documents
base on contractor MDR.
• Day to day operations of the Project Document Office, Supervising document control team of project,
site and offshore.
• Control issuance of Technical and/or Site Query (TQ/SQ) that initiate by contractor and/or company,
and together with project engineering determine and control of change of existing drawing that
impacted.
• Control quality information of contractor documents base on Indonesia governance policies.
• Daily, weekly and monthly reporting status of documents to company project management team.
• Control of completeness of contractor mobilization & demobilization checklist
• Contribute in made company Placed Into Service (PIS) of project base on Indonesia governance
program.
• Review contractor handover documents, and coordinate to handover to operation.
January 2015 - Aug 2015: Liaison as lead of document control for EPCI-2 project;
“PHE-7, PHE-29 & PHE-48 new platforms & pipelines development”.
• Develop and improve plan of project documentation policies; processes, procedures and guidelines
through prepare and develop EPCI-2 project documentation handling plan for internal & external
documentation.
• Collect FEED documents for company supply document to bidders included company response
clarification.
• Collect and control of latest revision and/or version of internal company documents (guidance,
procedures, specification, company policies & manual) for company supply document to bidders.
• Together with engineer departments control of latest revision and/or version of relevant existing
drawing if any.
• Together with project engineer exists to register the risk of documentation work.
• Collect company relevant standard, specification, data sheets of FEED documents for Purchase
Order Requirements of Long Lead Item Equipments.
• Prepare project documentation handling plan training and to be a training instructor for all project
staff.
• Control of internal routing of each exhibit contract document that issued by Contract Management
Team.
• Weekly and monthly reporting all aspect of documentation to Project Management Team,
Learning & Growth:
• Knowledge Oil & Gas Exploration and Production Business Process.
• Knowledge of Oil & Gas strategic document concept.

• March 2008 to December 2011

SYSTEM COORDINATOR at Consortium PT REKAYASA INDUSTRI & TOYO ENGINEERING CORP

• March 2006 to February 2008

Together with field control manager prepare and develop Procedure for Work Instruction to each
vendors and subcontractors.
• Together with IT Department determine EDMS problem Issue and manage the problem solving and
reporting.
• Coordinate to all of project management area about document submission schedule, workflow etc.
• Responsible to coordinate with 3rd party of Indonesia Government Inspection agency for Indonesia
standard equipment worthy installation certificates.
• Responsible to prepare the requisition & TBE for documentation work.
• Supervised 4 staff of document controller.
• Manage and control IM handover of project final documents.
Learning & Growth:
• Have knowledge manage and control of engineering and field document change.
 Continue improvement EDMS system to completing the engineering progress report with Java web
Applet/Servlet programming.

• March 2003 to February 2006

• March 2000 to February 2003

CONTROL ENGINEER

• January 1998 to December 1999