جعفر الخواجا

• Develop comprehensive working plans, conduct annual reviews, and prepare procurement plans, budget forecasts, and
revisions to ensure effective programme management. And supervise the implementation of programme activities,
ensuring alignment with established plans and objectives while maintaining efficiency and accountability.
• Supervise the organisation of the programme steering committee, including support in coordination with MoPIC and
institutional counterparts, collection of data, preparation of presentation and supervision of logistics and procurements
and finalisation of MoMs.
• Supervise the organisation of technical coordination meetings, including all logistics
• Supervise programme teams, freelance researchers, and consultants to guarantee the punctual and high-quality completion
of deliverables.
• Build the capacity of implementing partners by providing training and guidance on the grants rules and regulations,
ensuring their full understanding and compliance with both EF and EUD rules and regulations.
• Supervise and coordinate with grantees on the timely implementation of activities, identify synergies and advise on
collaboration opportunities.
• Oversee and monitor compliance across three implementing partners, ensuring strict adherence to all applicable guidelines,
regulations, and contractual obligations.
• Review and finalize all reporting including sections on M&E and communication, grantee technical reports and prepare first
draft of contractual reports to EUD.
• Review amended partners grant agreements, proposals, budgets, and logframe, to ensure its in line with the description
of the action (DoA) and provide constructive feedback
•
◦ Supervise all financial matters, including but not limited to: supervise the preparation of financial monitoring documents
(Suivi, closure, cash management file, allocation key, etc), and supervise the preparation of the monthly financial follow
up.
• Supervise the implementation of the MEAL plan, data collection processes, the updating of the MEAL tool and Opsys, and
review MEAL section of progress reporting. Advise PM on any discrepancies and required actions.
• Supervise the implementation of the communication plan in coordination with the communication officer and advise PM
on any discrepancies and required actions
• Undertake field/onsite visits to monitor the quality of implementation and take the necessary course correction and
corrective action to improve implementation where needed.

• Provide capacity building and support to grant beneficiaries to manage their grant, ensuring compliance with EF grant rules
and procedures.
• Conduct steering and monitoring exercises, including monthly reporting, project reviews, and capitalisation activities, in
line with Expertise France policies.
• Identified and mobilised project resources (local/international expertise, suppliers) and oversaw contract follow-up and
closure.
• Facilitate coordination with internal project partners (NIMD, WFD, CFI) and external stakeholders (UN Women) to identify
synergies and foster joint actions.
• Supported in planning, implementing, budgeting, and capitalising on project activities
• Follow up and manage the grant contracts with implementing partners (NIMD, WFD and CFI) and local beneficiaries
(reception and analysis of reports, information collection and analysis, support to implementing partners in understanding
contractual obligations etc)
• Organised project events and meetings, including steering committees, conferences, seminars, and workshops.
• Review amended partners grant agreements, proposals, budgets, and logframe, to ensure its in line with the description
of the action (DoA) and provide constructive feedback
•
◦ Assist the MEAL Officer by receiving and compiling reports and data from grant beneficiaries and preparing initial drafts of
contractual reports.
• Support the development of communication tools for internal and external use, and coordinated and executed
communication and visibility activities in alignment with the projects communication plan and EUD requirements.
• Support programme compliance and internal control procedures according to internal and donor regulations.
• Launch and coordinate all procurement and grant procedures (identification of the needs, compliance with EF internal rules
and procedures, compliance checks etc)

Provide technical advice and support to the partners and facilitate their capacity development processes using creative approaches such as PDIA, HLS and Kaizen.
Develop various communication visual materials such as factsheets, presentations, online flipbooks, slideshows and videos.
Analyze past experiences to systematize and incorporate lessons learned into the planning process, and set project targets, and required resources.
Adjusts project targets, strategies, resources and delegation of responsibilities to ensure appropriate progress toward project objectives.
Develop and implement strategies for integrating the formal and informal solid waste management sectors
Supervise project teams, freelance researchers, and consultants to guarantee the punctual and high-quality completion of deliverables.
Develop TORs and all related documents (technical assessment, assessment grid for eligibility, tender cost estimation, and contract request) that needed for tenders
Support the project partner institution for preparing, implementing, and documenting training events, workshops, forums, team meetings, and other project activities while ensuring that communications and visibility guidelines are followed.
Participate in formulating/updating project action plans and help in synchronizing the planning and budgeting system.
Review amended partners grant agreements, proposals, budgets, and logframe, to ensure its in line with the description of the action (DoA) and provide constructive feedback
Maintain the proposal database with accurate and complete information, using an online platform and filing proposal-related documents, including communication with donors, revisions, and agreements.
Develop social safeguards policy/strategy to secure informal workers’ livelihoods and health conditions to be shared with related parties working to improve the sector.
Develop a five-year national awareness-raising campaign concept on SWM.

Monitor the daily progress of project activities in the project areas: Mafraq, Madaba, Irbid.
Coordinate the sub-grant activities and agreements and ensures compliance with applicable policies and procedures
Coordinate and follow up activities related to setting up social safeguard approaches for targeted infrastructure sites.
Support cooperation, regular contact, and dialogue with partners assist with PR work and cooperate with local communities, relevant organizations, non-governmental agencies, and individuals in the project environment and with other projects to improve and maintain good working relationships
Organize the implementation process of all set targets planned for each project with respective supervisors, experts and other concerned staff working within program departments.
Prepare procurement plans and monitor procurement processes
Prepare various project narrative reports including monthly, quarterly and annual reports
Operate with integrity and assurance of confidentiality, commitment to excellence, and compliance with all GIZ rules, regulations, and contractual requirements.
Conduct regular data collection through implementing partners and ensure the quality of the data by random verifications and validations
Share evidence-based recommendations that contribute to the overall program adaptation.

• Work closely with partners and programme staff to develop capacity strengthening plans for partners in Zarqa, Mafraq,
and Sahab.
• Assess skills gaps, information, and training needs utilizing HI performance evaluation tools to collaboratively develop and
implement the professional development plan of the internet and the implementing partners.
• Provide training, guidance, coaching and support to the interns to effectively perform their duties and promote a strong
team spirit
• Providing professional coordination to the implementing partners and liaising with important governmental, institutional,
and local stakeholders, including civil society and the private sector
• Organize awareness and information sessions for local stakeholders about inclusive employment and referral mechanisms
set up within the scope of the project
• Coordinate assistance to persons with disability including business and vocational training, work-based learning, in-kind
grants, and linkages to existing business owners, employers, and mentors.
• Liaise with logistics and finance department as per the procedures in place to coordinate the purchases and expenditures
as required for activities implementation (follow-up procurement and administrative works; and management of petty
cash)
• Provide professional advisory services to and cooperate with a broad range of target groups, including partner institutions
(public, private, and implementing partners)
• Monitor the implementation of activities and the expenditure of funds by partners, including by conducting regular
monitoring visits.

Along with the team leaders and project staff, coordinate the development of the Project’s annual work plan with high-quality standards, following donor agreements and regulations.
Developing growth strategies project proposals, timeframes, schedules, and budgets.
Researching organizations and individuals to find new opportunities.
Facilitate productive relationships with cooperatives, CBOs, and other local civil society institutions in Zarqa and Amman.
Mentor and coach personnel as well as help team members develop their skills.
Contribute to design and curriculum revisions.
Organize regular lessons learned analysis with the project team for adjusting the tools and methodologies
Prepare weekly progress reports on all ongoing activities, with a focus on the achieved goals
Maintain and develop mechanisms to monitor and evaluate the impact of the running projects, and ensure learning is integrated into future project design
Develop and organize activities with team leaders and the Project Operations Manager to secure internal resources for the program and work with stakeholders to provide adequate documentation and support.
Work with the Project team to keep an updated compliance tracker, risk register and issues log
Work with project partners to ensure high-quality programmatic reporting requirements are provided on time.

• Share feedback of beneficiaries Livelihood needs, skills, and suggestions for services with the Private Sector Engagement Officer and Livelihood Coordination terms of employment and economic development.
• Develop training plan, and training materials and deliver training for youth with the following titles (Life Skills/Emotional Intelligence/Work ethics/Business Planning and Entrepreneurship/Team Building/Creative problem-solving/Presentation skills) and in the areas of expertise and organize all capacity building sessions planned under the project.
• Contribute to and manage the production of program deliverables including reports, technical products, training materials, handbooks, templates, and guides, including content development, formatting, and proofreading
• Provide guidance and career counselling individual sessions for the project beneficiaries.
• Map the different livelihoods and protection service providers in the program implementation locations in close coordination with the project team. Recommend types of business for the participants based on the market assessment findings.
• Build and maintain relationships with local authorities, community representatives, NGOs, and other stakeholders to ensure strong and effective working relationships and program sustainability to maximize the financial and technical resources of the project.
• Follow up and monitor the technical training /internship provided by the private sector partners in line with the identified internship criteria.
• Contribute to the internal and external progress reports as well as the development of concept notes and proposals,
ensuring respect for deadlines.

• Presenting lessons in a comprehensive manner and using visual/audio means to facilitate learning.
• Providing individualised instruction to each student by promoting interactive learning
• Participating in arrangements within an agreed national framework for the appraisal of students performance
• Prepare various project narrative reports, including monthly, quarterly and annual reports
• Providing guidance and advice to students on educational and social matters and on their further education and future
careers; providing information on sources of more expert advice
• Assessing, recording, and reporting on the development, progress, attainment, and behaviour of ones students.

Develop and identify training content with supporting reference resources such as presentations, practical exercises, and
handouts to facilitate learning, utilising attunement principles in dealing with profound stress.
• Conduct pre-training, in-training, and post-training evaluations for feedback to address challenges to effective learning, document and share lessons learned
• Explores and promotes ways towards helpful use for social media, apps, the internet and other digital devices to strengthen psychosocial support of the target groups.
• Support the proper use of M&E tools and systems (including feedback mechanisms) and provide input to track indicators.
• Provision of mental health education and awareness sessions to reduce the community stigma of mental illness within communities.
• Provide group and individual psycho-social support sessions.
• Educate beneficiaries about stress, anxiety, depression, trauma-related mental health issues, etc., at the clinic/waiting room or in support groups in the community.
• Document all necessary feedback and provide regular progress monitoring reports to the project coordinator.

Coordinate project management activities, resources, equipment and information
Liaise with clients to identify and define project requirements, scope and objectives
Make certain that clients’ needs are met as the project evolves
Help prepare project proposals, timeframes, schedule and budget
Monitor and track project progress and handle any issues that arise
Act as the point of contact and communicate project status adequately to all participants
Use project management tools to monitor working hours, budget, plans and money spend
Issue all appropriate legal paperwork
Report and escalate to management as needed
Create and maintain comprehensive project documentation, plans and reports