Sr. HSSE Administrator/Training Coordinator
Chiyoda Almana Engineering LLC
Total years of experience :18 years, 4 Months
Incumbent is responsible for application of professional skills and expertise to conduct HSE training in compliance with quality management system for the assigned project portfolio. Providing lead administrative support in main and site offices; performing complex and responsible administrative office assistance and support tasks; preparing and maintaining a wide variety of documents, managing office work flow; Assisting, managing and meeting corporate goals and delivering operational priorities.
• Responsible for development and implementation of HSE training procedures, guidelines, policies in compliance with quality management system and client requirements.
• Support and coordinate with the HSSE Manager and supervisors in the overall activities of HSSE - QSGTL.
• Responsible for development training modules, identification of training requirements, HSE coordination and administration duties, HSE program support implementations and stand-downs
• Coordinates training for Chiyoda Almana personnel and Subcontractors working for QSGTL with department administrators and site training provider for both onshore and offshore projects.
• Conducts trainings and coaching session such as Office induction for newly mobilized personnel for both Chiyoda Almana corporate and QSGTL, Heat Stress Awareness and Goal Zero Orientation.
• Maintain online system for Goal Zero website as the system administrator.
• Prepares weekly and monthly HSSE statistical report and presentations for Chiyoda Almana-QSGTL projects.
• Maintains registers such as incident register, training register, HSSE alerts/bulletin and other HSSE related documentation for Chiyoda Almana - Shell project.
• Assist in successful implementation of various HSE Programs (e.g. HSSE campaigns, site wide stand down etc.).
• Record and maintain We-Stop online observation and send it to Subcontractors and Client on a monthly basis for closeout of open items.
• Conduct weekly/monthly walkthrough office inspection at Chiyoda Almana office.
• Prepares and monitors monthly HSSE KPI’s of Chiyoda Almana and subcontractors working for QSGTL and other deliverables as per Client’s request.
• Handles a variety of responsible confidential administrative and technical assignments including summarizing reports, transcripts and bid specification.
• Performs complex and program-specific administrative and technical duties such as purchasing assistance and general office management.
• Receives, screens and provides visitors information or directs to appropriate persons.
• Plans and arranges meetings and conferences and schedule appointments.
• Performs complex program related computer operations.
• Prepares agenda and presentations for various corporate and projects safety meetings.
• Composes and types letters and memoranda in conformance with policies independently or from brief instructions.
• Types reports, minutes and other materials using specialized formats and forms.
• Sets up and maintains complex filing systems.
• Maintains confidential personnel and related files.
• Performs other administrative duties on a daily basis.
Provide support to the Pulse Coordinator and HSE Manager in the overall activities of PMP Pulse Program especially in promoting the Pulse (the safety program of Qatargas and TCJV)
Create and maintain the “Pulse Stop Observation System” that enables the HSE Manager, Superintendents and Supervisors to have an analysis on what is the safe/unsafe observation at site.
• Support and coordinate with the HSE Manager in the overall activities of PMP Pulse Program especially in promoting the Pulse (the safety program of Qatargas and TCJV)
• Developed and maintain HSE system programs such as the following:
a. Pulse Stop Observation Recording System - enables the Management, Subcontractors, HSE Manager, Superintendents and Supervisors to have an analysis on what is the safe/unsafe observation at site and the risks involved.
b. HSE Knowledge Assessment Recording System - help the safety managers and supervisors to measure the competency of the workforce at site.
c. Task Instruction Recording System - measure the competency of the safety supervisors in conducting task instructions at site.
• Generating of statistical reports related to the above mentioned system programs.
• Conducting of Pulse Safety coaching to the safety officer/assigned personnel to cascade the safety information at site.
• Developed and maintain database systems that can hold records for the Pulse Stop Observation Program, Task Program and Knowledge Assessment Program for PMP Project.
• Generating of statistical and graphical reports on task instruction evaluation, HSE knowledge assessment and stop observation program on a weekly and monthly basis.
• Extracting of records from the Pulse SOC Database and convert it into useful reports for analysis of the Managers, Superintendents, Supervisors and Subcontractors.
• Preparation of TCJV internal participation and compliance report for the weekly Stop Cards per department/discipline.
• Generating of weekly reports per area on the key points of safety (i.e The safe and unsafe observations for activities, risks, PPE, craft/trade and potential cause) then distribute it to the superintendents and supervisors for their analysis.
• Coordinating with subcontract managers and coordinators for the Pulse survey and Pulse Trainings.
• Conducting Pulse Coach Training.
• Conducting site visits for the safety overview and campaigns, analysis and report.
• Maintaining of Action Tracking Register for HSE.
• Updating and monitoring of HSE department activity schedule as per the approval of the discipline manager.
• Preparation of HSE monthly report for Synergi database such as Environmental KPI, HSE Leading Indicators, Manhours, and Training Hours.
• Preparation of HSE monthly report for Technip to be uploaded in the Technip portal.
• Transmission of HSE audit/inspection report to the concerned parties.
• Preparation of minutes of meeting for HSE meetings.
• Assisting the HSE manager and subcontractors with the planning and execution of safety campaigns at site.
• Preparation of the extended hour report of subcontractors on a daily basis.
• Preparation of the Site HSE statistical report on a weekly and monthly basis.
Provide support to the Completion Group in monitoring progress through Winpcs.
• Provide support to the Completion Group in monitoring progress through Winpcs.
• Generate progress reports A/B/C/D check sheets and Discipline Punchlist on a daily basis.
• Preparation of handover dossier.
• Designation of action group for each punchlist for easy identification and action of each discipline.
• Coordination with each discipline in-charge for their comments/action on specified punchlist.
• Closing/clearing of punchlist in Winpcs.
• Assists the Instrumentation Discipline Lead in the day to day administration of various project control and administration systems.
• Provide support to the Instrumentation Group to facilitate smooth processing of technical administrative matters covering Instrumentation filing, data management.
• Developed small program tools such as Instrumentation Construction and Calibration Database, PRV Status Database, and CPY Punch list and Discipline punch list database with the incorporation of WinPCS, and INtools for preparation of report, storing/updating new tag components and systems and retrieving data.
• Sending of Notification of Intent (NOI) for Impulse line test to all responsible groups with the coordination of QA/QC Group and Subcontractors.
• Preparation of Discipline Punchlist Form to be submitted to Turnover group for uploading of punchlist.
• Generate graphs to monitor progress of both calibration and construction report.
• Checking of outstanding ITR’s for a particular system and if completed, issuance of DCN (Discipline Completion Notice) and DCC (Discipline Completion Certificate).
• Writing down minutes of meetings and circulates among meeting attendees and other designated individuals.
Assist the Instrumentation Discipline Lead in the day to day administration of various project control and administration systems.
Provide support to the Instrumentation Group to facilitate smooth processing of technical administrative matters covering Instrumentation filing, data management.
Provide secretarial and administration support to the Site Business Group (SBG) and the Site Manager in order to ensure that services are provided in an effective and efficient manner.
• Provide secretarial and administration support to the Site Business Group (SBG) and the Site Manager in order to ensure that services are provided in an effective and efficient manner.
• Assists in the planning and preparation of meetings, conferences and conference telephone calls
• Preparation of correspondence including faxes, letters, proposals, reports, minutes of meetings, agendas and general correspondence.
• Compilation, transcription and distribution of minutes of the meetings.
• Book calendars for the reporting manager and scheduling his appointments and meetings.
• Distribution, monitoring and respond to mail, faxes and general correspondence.
• Maintaining of confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.
• Handling documents from different departments for signature circulation of the Site Manager.
Technical assistance and preparation of reports both in construction and loop-check in monitoring progress on a daily basis for Utility, Common and CLP Areas.
Administrative support to the Discipline Leader, Group Leaders and Supervisors during the commissioning period.
Database management of all Instrument related database(Instrument Index, Fire and Gas Index, Check Sheets, and Punch list) for population in WinPCS.
Support to the Agency Leaders and Unit staff to ensure smooth operation.
In-charge in technical (computer) support and product’s system setup for the Agency to ensure fast and accurate information distribution.
Assistant Database Administrator for Agency-wide offices.
As an Information Technology Graduate, I became a scholar for 2 consecutive years, had been a consistent dean's lister for four years and receive numerous awards and certificates as a part of our school organizations.