Administration Officer
Al Huda Engineering Works
مجموع سنوات الخبرة :21 years, 8 أشهر
Allocation of Employees to Concerned Project/Site after approval from Project Manager.
Responsible for Preparing and issuing Memos, Warning Letter and related correspondence.
Monitor Site workers Overtime and taking approval from the Concerned Managers/Engineers.
Collecting & Verification of daily Attendance Sheet from all Concerned Engineers/Foreman.
Making Leave / Full and Final Settlement of Staff/Employee and arranging Air-Ticket Booking.
Safe keeping Employee’s Personal File and updating Manpower status confirming to HSE.
Supervising and controlling the day-to-day Project Documents like incoming/outgoing.
Updating the Log in the System and Proper filing as per Company Standard norms.
Handling Employees grievances, Site issues & Queries via time-keeper with concerned Site
Keeping the record of Sub-contractors and Hired Vehicles reporting to Admin Manager.
Proper Co-ordination with Client, Consultant, Sub-Contractors, HSE, Transport & Camp etc.
Ordering and issue Office Equipments and Stationaries and updating the Register.
Performs other related duties as needed upon request by Managers/Lead Engineers.
Self-correspondence, Faxes and checking IN/OUT mail and reply through MS out-look express.
Processing supplier’s payment in accordance with the terms of contract/purchase order.
Preparation of Cheques, Bank/Cash and Journal vouchers etc.
Data Entry of all Receipt & Payment vouchers into the Accounting Package via ERP.
Making Fund Transfer Letters & Telegraphic Transfers.
Distribution for Cheques/PDC & Advance payment to various suppliers.
Maintaining Cheques issued Register for Advance payment and Post-dated Cheques.
Reconciliation of Bank statement with books of accounts.
Collecting suppliers Statement of Accounts and reconciliation with Ledger account.
Proper co-ordination with Audit Department, Purchase and Store.
Handling Petty Cash and maintaining the Register and reconcile with Head Office.
Self-Correspondence with various Suppliers and Banks.
Handling Office Correspondences and Maintaining and filing in accordance with the relevant procedure. Maintaining Hard and Soft Copies of correspondences in sequential order.
Receiving all incoming Letters, Shop Drawings, Technical and Material Submittals, Inspection Requests, Request for Information, Payment application from the Consultant and Distribution of the same to the Concerned Managers/Engineers and filing of the same in chronological order.
Preparing Site Logs such as Incoming/Outgoing Letters, RFI, NCR, Field Memos, Inspection Requests and Material Inspection Request daily reporting to Project Manager.
Responsible for the Co-ordination with Client, Consultant and Sub-Contractors, HSE & Camp.
Preparation of Letters, Minutes of Meeting, Circular, Offer letters & Warning letters etc.
Daily Manpower Status updating & reporting to Project Manager, HSE and Planning Dept.
Handling Employees grievances, Site issues & Queries via time-keeper with concerned Site.
Ordering Office Stationeries, Office equipments and Registering for the same.
Self-correspondence, Faxes and checking IN/OUT mail and reply through MS out-look express.
Performs other related duties as needed upon request by Mangers.
Handling all incoming/outgoing documents and reporting to Project Manager.
Attending telephones calls Faxes, in/out mails and other office routine works daily.
Informing all official/scheduled meeting to the concerned Managers.
Sorting and distribution of In/Out mails, Letters and Quotation to concerned Dept.
Proper updating in the expedition document control in Excel format.
Keeping diaries and arranging appointments.
Updating all Employees’ Personal Data in to the HR Package.
Renewal of Visa, Passport, Medical and Emirates ID card.
Controlling day-to-day Project Document such as incoming/outgoing updating the log.
Issuing Circular & Warning Letter as per instruction from Administration Manager
Typing, filing, Letter Drafting, Sending mails, Faxes and Couriers etc.
Preparation of Delivery orders and Sales Invoices and dispatching.
Maintaining Sales & Purchase Register and Sales Outstanding via Financial Accounting Software
Data Entry of all Vouchers Receipt/Payment in Accounting Package daily.
Follow up on debtors account receivable on due dates.
Receiving the LPO’s from various customers and making Job Card for Production
Maintaining goods inward register/outward register.
Bank Reconciliation and Collecting Venders Statement of Accounts checking with Ledger.
Other works/duties given by seniors time to time like preparing Letters, Enquiries, Sending Quotations and Co-ordination with Auditors and store etc.
Data Entry - Sales, Purchase, Bank, and Cash & Journal Vouchers etc.
Preparation of Delivery Orders, Sales Invoices.
Monthly Sales Outstanding statement reporting to concerned Sales person.
Follow up on debtors account receivable on due dates.
Receiving materials from suppliers and proper checking with Purchase Order (PO).
Maintaining goods inward/outward registers and making Goods Receipt Note (GRN).
Preparation - Letters, Statement and Audit Reports.
Day-to-day Accounts transactions entering Financial Accounting Software
Generating reports from the Accounting Software when require Accounts Dept.
Receiving Cash/Cheques and issuing the Vouchers to Customers.
Maintains Sales and Purchase Registers by manually daily.
Handling Petty Cash and making Vouchers updating in the Register daily.
Computerized Ledger Account checking with Manual Ledger.
Generating all reports with regards to above and reporting to Accounts Manager.
Self-correspondence, Faxes and Couriers and other Office routine work daily.