HR - Assistant Il
RasGas Company Limited
Total years of experience :19 years, 7 Months
RECRUITMENT SECTION
- Performing monthly vacancy analysis and formulating weekly recruitment reports
- Manage throughout the recruitment process right from Monitoring CVs, shortlisting, arranging interviews, developing interview reports and managing vacant, filling positions and handling recruitment process
- HR administrative works such as Man Power Requisitions (MPR) via Intranet and SAP
- Maintaining & updating directorate structural database as per organization change notification
EMPLOYEE AFFAIRS SECTION
- Working closely with the departments, assisting line managers to understand and implement policies and procedures;
- Advising on pay and other remuneration issues, including separation, promotions, transfer, benefits etc;
- Administering payroll and maintaining employee records;
- Handle sponsorship students benefits and entitlement;
- Performs benefits administrations, e.g. : claims payment, approving invoices for school payment, ect.
- Ensure HR information system records and complies reports from database.
- Performs other related duties as required and assigned
•Review of market trends and opportunities with the support and views of principals, media and others and advise Head of Business Development (HOBD) for his review and input.
•Indentify and review shortfalls in the development of business.
•Maintain and update market intelligence reports and similar information.
•Advice HOBD and GM the result of studies and proposals reviewed, against specific cases and updated them on periodical basis.
•Maintain complete database of all areas of Business Development Department such as project in hand, project to follow, agreement and under process matters.
•To prepare all agreement relating to Business Development Department.
•To perform full spectrum of payroll functions (including allowance / OT claims, administration etc.).
•To generate payroll report for weekly & monthly report.
•Prepare employment & confirmation letter for new staff.
•To update and maintain employee records in HR system and also leave records.
•Undertake ad-hoc assignment or duty assigned by superior from time to time.
•Running periodical and ad hoc payroll reports.
•Conducting monthly payroll reconciliations, including leave and ticket accruals, loan and advance balances, payroll related expense accounts.
•Handle full spectrum of Human Resources Department, including update & maintaining Personal files, performance evaluation, compensation & benefits, employee relations & industrial relations to ensure consistency with overall HR objectives, policies, procedures and best practices.
•Administer salary bank transfer or cash payments.
•Printing and distributions of Pay slips.
•Tracking allowances and benefit payment due dates.
•Address management and employee queries on payroll. Maintaining effective relationships with all level of employees to build a stimulating and supportive working environment.
•Coordinate with finance team to provide “Vendor Balances” for payroll deductions. (e.g. phone bills, car leasing etc.).
•Execute human resource development activities
•To perform full spectrum of payroll functions (including allowance / OT claims, administration etc.).
•To liaise with all statutory bodies such as EPF, TAX, SOCSO, etc.
•To update and maintain employee records in HR system and also leave records.
•To generate payroll & leave balance report.
•To assist in all human resource functions such as recruitment and selection, training and performance appraisal.
•Conduct orientation program for new employees.
•Handle disciplinary issues, staff counselling and other industrial/ employee relations matters in compliance with local labour laws.
•Manage employees’ database and staff movement including preparation of all HR Letters.
•Undertake ad-hoc assignment or duty assigned by superior from time to time.
•Managing two payroll cycles for office staffs (employees and expatriate) and labourer on monthly basis, for 350 and 2500 employees respectively.
•Handle full spectrum of Human Resources Department, including update & maintaining Personal files, performance evaluation, compensation & benefits, employee relations & industrial relations to ensure consistency with overall HR objectives, policies, procedures and best practices.
•Administer salary bank transfer or cash payments.
•Printing and distributions of Pay slips.
•Tracking allowances and benefit payment due dates.
•Conducting monthly payroll reconciliations, including leave and ticket accruals, loan and advance balances, payroll related expense accounts.
•Running periodical and ad hoc payroll reports.
•Managing leave register and benefits.
•Address management and employee queries on payroll. Maintaining effective relationships with all level of employees to build a stimulating and supportive working environment.
•Coordinate with finance team to provide “Vendor Balances” for payroll deductions. (e.g. phone bills, car leasing etc.).
•Execute human resource development activities
•Handle ad-hoc duties as from time to time.
•Payroll administration & personnel matters for 3 companies (ASI Management Services S/B, ASI Taxation S/B & P.S.Yap Associates)
•To perform full spectrum of payroll functions including payroll calculation, allowance / OT claims administration, performing reconciliation and others in an efficient and timely manner.
•To liaise with all statutory bodies such as EPF, TAX, SOCSO, etc.
•To generate payroll, weekly report, profit & loss, & balance sheet report.
•Prepare employment & confirmation letter for new staff.
•Key in invoices, payment voucher, cash voucher, and bank in slip in USB account.
•Prepare bank reconciliation for every month.
•Prepare commission for Jeffrey Yap, Poh & Lim, and Dion.
•Prepare service tax to the government.
•Knowledge of UBS Accounting software.
•Reports to senior accounts executive and assists in all financial and accounting matter.
•Handle full sets of financial records and management reports of the company.
Assist the Operations Manager for his daily routine schedule and assist all the operations staffs that involve with administrate. Attend incoming calls, fax and typing corresponded letter. Filling the entire document letter in Operations Department.