Accountant
3W Networks
Total years of experience :17 years, 1 Months
Handling of ‘Accounts Payables’
Verification of invoices of Non trade purchases - with approved quotation and purchase order placed from our end. Entry of purchase invoices in the system .
Maintenance of contracts files/rate charts/agreed rate amendments - for each vendor for easy verification of actual invoices as well as a ready reference chart for management.
Follow up for utility bills and its timely payment, in order to ensure uninterrupted supply.
Reporting and follow-up for ‘credit notes’ on any excess or abnormal charges in suppliers’ invoice.
Ageing analysis of payables and processing payments through cheques, TTs and electronic transfers. Posting of all payments and filing of paid invoices/vouchers.
Reconciliation of vendor statements with our records and liaise with vendors for any discrepancy.
Maintenance of cheque register with details of issued cheques/cancelled cheques and the available balance cheque leaves
Petty Cash Management
Handling the Petty cash requirement of the company and its subsidiaries located in Egypt, Qatar and Korea.
Petty cash management includes:
a)Verification of petty cash claim vouchers, cash withdrawal from bank, release of cash payments and its accounting. Reconciliation of daily cash balance with the book balance.
b) Processing the Advance request of employees relating to Business Travels, Miscellaneous Purchases, and other advance request relating to business requirements.
c) Controlling and maintaining Staff account, follow up for the settlement of advances taken by staff within the stipulated time.
Other responsibilities:
1. Posting Payroll Entries in the system.
2. Posting of Employees Time sheet in the system.
3. Reversal of prepaid rents, school fess, prepaid insurance in connection with monthly closing.
Accountant.
Independently handling the entire accounts division of the branch.
Working since October 2008, till June 2011.
Accounting in: NAVISION ERP 5.3
Salary drawn: AED 8, 000.00 per month.
As an accountant with entire responsibility of the AVK ME branch, I can try to summarize my experience in the following major areas;
Handling of 'Accounts receivables' including set up of Credit terms and plicies in consultation with senior management. Verification of invoices and its margin levels.
Entry of receivables in the system - aging analysis, follow-up for receivables and aged receivables..
Liaise with customers or vendors for any queries.
Inter-company commission invoicing and follow-ups. Accounting of other receivables from employees
Handling of Accounts Payable
Verification/entry of material purchases, direct and indirect expenses, Aging analysis/payment of invoices.
Verification/entry of petty cash claims, cash withdrawal from bank, release of cash payments. Reconciliation of cash balance and bank reconciliation.
Liaise with bank for import LC opening. Submission of documents required under export LC.
Cash flow analysis and budget preparation.Forecasting the periodic expenses and preparation projected income statements.
Accounting the fixed assets of the company and its identification. Responsible to count/verify the stocks and stock valuation adjustment entries.Monthly closing of books and preparation of all financials. Presentation of financials to auditors.
Major achievement in AVK ME
Creation of accounting set-ups in NAVISION ERP for 'AVK ME' in co-ordination with the programmers. Mapping of accounts codes, providing initial base data to programmers and explaining the connection of each data to the programmers for linking of each account. I was in charge for cross checking all information reports including sales and logistics division and to propose required functionality to minimize errors.
Designation: Accountant.
Period of work: 11 May 2005 to 30 Nov.2006 (1 year and 6 months)
Job profile: In charge for accounts payables for UAE region.
Major responsibilities as in-charge for accounts payables.
Payment control through cheque and TT payments.
Verification of indirect/direct expenses invoices and entry of those invoices into system.
Entry of all payments made to local vendors.
Maintenance of rate chart, for easy verification of agreed rates with actual invoices and submission of reports regarding rates to the senior managers, as and when required.
Reconciliation of vendor statements with our system records
Follow-up for the utility bills in order to ensure the payment of those bills within stipulated time limit.
In case of any abnormal charges by the vendors in their invoices than the agreed rate, forwarding those claims and follow-up with the concerned head of the department or directly from the vendor for the refund of amount, through credit notes.
Maintenance of 'cheque register' with details of issued cheques, cancelled cheques and the available balance cheque leaves.
Other responsibilities.
Booking of trade purchase invoices, in the absence of concerned staff.
Petty cash voucher preparation in case of urgent cash payment request.
Maintenance of average cheque leaves required by the company at any given point of time.
Maintenance of PDC issue report.
Entry of non-trade accounts receivables due from employees but paid to third party or vendors by the company.
3) The company: Sneha Trading Group FZE
Jebel Ali Free Zone, Dubai, U.A.E.
Company profile: The leading local trading and export sales group in Dubai,
dealing in all kind of electrical accessories especially in fancy light fittings, with its main whare-house in Jebel Ali Free Zone and with show-rooms at different location of Dubai.
Payment control through cheque and TT payments.
0 Verification of indirect/direct expenses invoices and entry of those invoices into system.
0 Entry of all payments made to local vendors.
0 Maintenance of rate chart, for easy verification of agreed rates with actual invoices and submission of reports regarding rates to the senior managers, as and when required.
0 Reconciliation of vendor statements with our system records
0 Follow-up for the utility bills in order to ensure the payment of those bills within stipulated time limit.
0 In case of any abnormal charges by the vendors in their invoices than the agreed rate, forwarding those claims and follow-up with the concerned head of the department or directly from the vendor for the refund of amount, through credit notes.
0 Maintenance of ‘cheque register’ with details of issued cheques, cancelled cheques and the available balance cheque leaves.
Other responsibilities.
0 Booking of trade purchase invoices, in the absence of concerned staff.
0 Petty cash voucher preparation in case of urgent cash payment request.
0 Maintenance of average cheque leaves required by the company at any given point of time.
0 Maintenance of PDC issue report.
0 Entry of non-trade accounts receivables due from employees but paid to third party or vendors by the company.
Period: 1 Mar.2003 to 30 Jun.2003 (4 months)
Job profile: Accountant with full accounts responsibility.
Major Responsibilities: Independently handling the entire accounts job.
5) The company: Shell Air Freight Express Pvt. Ltd.
Ernakualm, Kerala, S.India.
Company profile: Clearing and forwarding agents.
Designation: Administrative Assistant.
Period of work: 1 year.
Job profile: Front office management.
Major Responsibilities: Handling of daily petty cash.
Front office management.
Preparation of LPOs for local purchases.
Telephone operation.
To provide shipping information to the concerned customers.
PASSED M.COM IN FIRST DIVISION. PASSED B.COM IN FIRST DIVIION.
Name of the Exam. Passed Duration of course Year of Fnl. Exam % Marks Obtained Name of University/Authority Elective Subject M.Com. 2 Yrs. 2000 62 (First Div.) Mahatma Gandhi University, Kerala, India. Financial Accounting
B.Com. 3 Yrs. 1997 61 (First Div.), , , , , , Cost Accounting