Procurement / Project/Accounts/ Office Executive (Multi Task)
Streetscape International LLC
Total years of experience :19 years, 11 Months
Streetscape International LLC (12/2009- till date)
Job Responsibilities as Procurement Executive
Mainly responsible for end-to-end process in Purchase Department (from purchase requisition till finalizing the bid).
Review Purchase Requisitions (PR), Prepare Request for quote (RFQ), Quotation Comparison Sheet (QCS) and Purchase Orders for the parts of Street light pole.
Compare and verify the LPO - Invoice amount
Review the prepared GRN (Goods Receipt Note) upon the receipt of DN. (Delivery note)
Co ordinate with Suppliers for the delivery of Goods on right time to store.
Keep a track on shipments and shipping documents.
Follow up finance for the payment to the supplier (As per the requirement).
Find out new suppliers locally and globally for various commodities.
Re-create Bill of Material (BOM) in Exact ERP system and record the cost price in prescribed form.
Process Production Run creating production orders after confirming the receipt of all the materials under the particular projects.
Generate reports from Exact ERP system as per the requirement.
Analyze Purchase data, Price History, Supplier Rating etc as per the requirement.
Assist purchase manager in costing for Project’s Budget.
Develops departmental communications; maintains and updates departmental files and databases; contributes to and supports departmental initiatives
Responsible for all project coordination work for multiple projects.
Follow ups with estimation departments for project costing & budgets
Send Quotations to clients based on internal budgets & costing.
Follow ups with clients for Quotations & Orders status
Co ordinate with Project team and Production team for dispatch of goods to the client
Job Responsibilities as Accounts Assistant
Post purchase invoices in the system.
Customers, Vendors, Items creation in ERP.
Accounts Payable.
Verbal and written communication with bank for various purposes.
Review requisition orders in order to verify accuracy, terminology, and specifications
For finalizing local purchase orders and to determine the best offer among potential local suppliers compare prices, specifications, and delivery dates
Negotiate price and terms of products with suppliers to achieve ‘best price/best quality’ purchasing
Prepare purchase orders and send copies to suppliers and to departments originating requests.
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Respond to customer and supplier inquiries about order status, changes, or cancellations.
Upon goods receipt, compare and verify the LPO - Invoice amount & prepare GRN.
Forward consolidated GRN document to accounts for payment processing.
Maintaining records of supplier contracts, agreements, goods ordered received
Assist Purchase Manager for secretarial works
Oman Abrasives Jebel Ali (06/2004 - 12/2006)
Job Responsibilities as Assistant Administrator
Perform day to day administrative tasks such as maintaining information files and processing paper work
Perform administrative and secretarial support functions for the Managers
Responsible for providing an efficient and professional administrative service to colleagues, managers and supervisors to facilitate the efficient operation of the office.
Undertaking office management activities with responsibility for stationery, equipments and company mobile phones as well as rental vehicles.
Keeping accurate records of holiday and absence in addition to establishing data tracking systems and developing efficient office procedures
Book travel and accommodation for senior managers.
Purchase/Sales
Coordinator
Job Responsibilities as Purchase - Sales Coordinator
Prepare Purchase Orders, Sales Quotations, Sales Invoices, Delivery Order & credit notes.
Coordinate with customers and ware house for delivery on time.
Assist Purchase Dept. and Sales Dept as per the requirement.