HR Administrator
ITP Publishing Group
Total years of experience :10 years, 4 Months
• Prepare contracts of employment and other new joiner paperwork.
• Liaise with MD and finance team to make sure vacancies are on budget.
• Liaise with department heads and managers to facilitate staff transfers.
• Liaise with candidates to book flights, accommodation and airport transfers.
• Provide general support and answer enquiries from new joiners prior to commencing
employment.
• Assist and offer guidance to new joiners when applying for driving licences and
alcohol licences.
• Dealing with employee relations issues as required.
• Maintain vacancy listing.
• File and maintain staff employment records.
• Monitor stationery cupboard and place weekly orders.
• Liaise with printers and new staff to organize business cards.
• Organise medical insurance for new staff.
• Provide general administrative support to HR team as required.
• Coordinate and oversee administrative policies and procedures for department.
• Make sure HR policies and procedures for employing new staff are adhered to.
• Attendance management.
• Prepare paperwork and apply for new employment visas, visa renewals, cancellations
and transfers.
• Liaise with Tecom Investments staff to resolve visa issues.
• Screen CV’s for suitable candidates and send on to hiring manager.
• Prepare monthly visa status reports.
• Provide administrative support to 6 area supervisors and 4 department managers.
• Liaise and network with clients, staff and department managers.
• Prepare memos, letters, reports and other documents, using word processing, spreadsheets,
database, or presentation software.
• Operate office equipment such as fax machines, copiers, and phone systems, and use
computers for spreadsheets, word processing, database management, and other
applications.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare agendas and make arrangements, such as coordinating catering for meetings,
interviews and staff inductions.
• Compile, transcribe, and distribute minutes of meetings.
• Perform general office duties, such as ordering stationary supplies, maintaining database
systems.
• Set up and oversee administrative policies and procedures for department.
• Supervise and train staff in administrative and occupational health and safety procedures.
• Arrange for employee training by scheduling training or organizing training material.
• Management of petty cash and expenses.
• Receive, record, and bank cash, checks, and vouchers for 6 cafes.
• Match order forms with invoices, and record the necessary information.
• File and maintain records.
• Process and review employment applications to evaluate qualifications or eligibility of applicants.
• Operate office equipment such as fax machines, copiers, and phone systems, and use
computers for spreadsheets, word processing, database management, and other
applications.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Schedule appointments, and maintain and update appointment calendars.
• Check identification of customers to verify age requirements for purchase of alcohol.
• Take orders from patrons for food or beverages.
• Collect money for food and beverages served.
• Prepare tables for meals, including setting up items such as linens, silverware, and glassware.
• Clean glasses, utensils, and bar equipment.
• Greet, register, and assign rooms to guests of hotels or motels.
• Make and confirm reservations.
• Keep records of room availability and guests' accounts, manually or using computers.
• Answer inquiries pertaining to hotel services, guest registration, and travel directions, or make
recommendations regarding shopping, dining, or entertainment.
• Operate office equipment such as fax machines, copiers, and phone systems, and use
computers for spreadsheets, word processing, database management, and other
applications.
• Supervise and train staff in administrative and stock control procedures.
• Liaise and network with clients, staff and department managers.
• Purchase new or additional stock, or prepare documents that provide for such purchases.
• Compile, review, and maintain data from contracts, purchase orders, requisitions, and other
documents in order to assess supply needs.
• Organise licensing and delivery of customer cars.
• Prepare and distribute invoices.
• Monthly reporting.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Greet visitors and assist with enquires.
• File and maintain records.
• Operate office equipment such as fax machines, copiers, and phone systems, and use
computers for spreadsheets, word processing, database management, and other
applications.
• Liaise and network with clients, staff and department managers.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Greet visitors and assist with enquires.
• File and maintain records.
• Plan commercial displays to entice and appeal to customers.
• Obtain plans from display designers or display managers, and discuss their implementation with clients or supervisors.
• Move freight, stock, and other materials to and from storage and production areas, loading
docks, delivery vehicles, ships, and containers, by hand or using trucks, tractors, and other
equipment.
• Liaise and network with clients, staff and department managers.
• Supervise and train staff in merchandising and stock delivery procedures.
• Prepare and distribute invoices.
• Monthly reporting.
• Check identification of customers to verify age requirements for purchase of alcohol.
• Take orders from patrons for food or beverages.
• Collect money for food and beverages served.
• Prepare tables for meals, including setting up items such as linens, silverware, and glassware.
• Clean glasses, utensils, and bar equipment.
• Operate office equipment such as fax machines, copiers, and phone systems, and use
computers for spreadsheets, word processing, database management, and other
applications.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Receive, record, and bank cash, checks, and vouchers.
• Match order forms with invoices, and record the necessary information.