Senior Training Coordinator
Doosan Babcock
Total years of experience :19 years, 9 Months
• Coordinating, organizing technical and Mandatory Trainings and Interviews for Technical Staff and Non-Technical staff with SHELL i.e., Onboarding Trainings, Escape Set Training, Confined Space Attendant, Permit Acceptor, Breathing Apparatus, Gen Wheel, Fire Watch, Third party Trainings like Rigging & Sling and Crane Operations and HSSE ETC
• New Employee Mobilization and Their PPE, Gate Passes and RLIC Passes Issuance
• Organizing the training programs according to Training matrix to meet specific training needs.
• Implementing new Methods of Trainings and update in Training matrix.
• Maintained records of expatriate personnel including personal details, training Matrix, performance appraisals and counseling
• Providing all management and administrative reports in accordance with SOP’s
• Supervising Camp services team for arranging Accommodation for new staff and Supervising Time Keeping Team for accurate and timely entry of time sheets
• Maintenance of accurate and up to date employee records both paper and electronic in compliance with corporate needs and statutory requirements
• Preparation & Submission of Daily, Weekly and Monthly reports to the Manager
Coordinating, organizing technical and Mandatory Trainings and Interviews for Technical Staff and Non-Technical staff with SHELL i.e., Onboarding Trainings, Escape Set Training, Confined Space Attendant, Permit Acceptor, Breathing Apparatus, Gen Wheel, Fire Watch and HSSE ETC
•New Employee Mobilization and Their PPE, Gate Passes and RLIC Passes Issuance
•Organizing the training programs according to Training matrix to meet specific training needs.
•Implementing new Methods of Trainings and update in Training matrix.
•Managing employee’s monthly payroll process and solving salary issues with coordination of Payroll.
•Maintained records of expatriate personnel including personal details, training Matrix, performance appraisals and counseling
•Providing all management and administrative reports in accordance with SOP’s
•Supervising Camp services team for arranging Accommodation for new staff and Supervising Time Keeping Team for accurate and timely entry of time sheets
•Maintenance of accurate and up to date employee records both paper and electronic in compliance with corporate needs and statutory requirements
•Preparation & Submission of Daily, Weekly and Monthly reports to the Manager
•Ordering and Tracking Office Supplies
•Processing RLIC (Raslaffan ID card) and SHELL ID cards (Pass Control)
Coordinating, organizing technical and Mandatory Trainings and Interviews for
•Ensure that all technical service orders/JC are recorded accurately and in a timely manner.
•Handle all Technical/invoicing administration related queries
•Receiving Work orders and providing helpdesk service to Internal and External customers (DOD, MOD, LOGISTICS, BLUE HACKLE, AMK9, FUELS, AVIATION, CATERING)
•Making job cards in Microsoft Dynamics AX(AXAPTA), Handover the job card to the responsible Technician with Maintenance Manager for Work done
•Coordinating with departments like Plumbing, Electrical, Carpentry, Waste management, Road& grounds, Workshop, Fabrication, HVAC, Laundry, Generators and Housekeeping, Stores ETC.
•Complete Control of the Job / Work register, Billing
•Follow up of Open Job Cards with Stores for materials issued against each Job Card
•Calculation of job / work invoicing
•Input data from Time sheets report into AX Systems
•Coordinating with Stores for Weekly, Monthly and yearly Inventory Also Communicating with sourcing/purchasing department whenever required.
•Generation and Distribution of minutes of meetings reports, Daily, Weekly and Monthly reports, Productivity Reports, KPI Reports, Flash reports and Monthly billing reports and also Monthly Invoicing, also working on Monthly and yearly Budget forecast and Monthly P&L.
•I have Sound experience and knowledge in the areas like Finance, Administration, Stores/ Inventory, And Purchasing, Facilities Management and Operations Management.
Position: Administration& Container Management Supervisor
Check the in & out gate containers and Transportation Movement every day
•Burn the RFID tags, check the seal of the containers, inform the destination POC about the cargo, making TMR’S (Transportation movement request) with CRSP YARD for containers and
•Also, for class 9, class 4, class 1 and HI-PRIORITY items. Seal the containers and ship the containers to the destination
•Inventory the total containers in the yard every day and E- mail the daily container report to the army and to the manager
•Checking the work done every day in sections like bulk issue, turn-in, bulk-receive materials, storage, stock control etc.
•Supervising 25 people including Administrative staff, Travel team, Stores and Inventory team
•Daily accountability of the people working in the site and Explaining Toolbox topic, safety and security instructions
•Preparing and updating the time sheets in Electronic format, Productivity Reports, KPI Reports and Monthly reports
•Weekly once meeting with staff for work related discussions and enquire about the work progress and Help the teams in completing pending Jobs
•Maintain the data of employees, Permanent & contract labor during entry and Welcoming the guest, Maintaining Good relations with the Guest, Receive,
Arranging technical interviews with technical managers for new recruitment
•Managed expatriate salary cash advances and provide management reports as per SOP’s
•Managed employee’s monthly payroll process and solving salary issues.
•Managed cash payments and receipts as required and maintain all supporting documentation as required by SOP’s.
•Managed flight bookings and travel arrangements as per entitlements for all expatriates.
•Maintained records of expatriate personnel including personal details, training records, performance appraisals and counseling
•Managed expatriate induction, equipment issued and PPE issued Records
•Providing all management and administrative reports in accordance with SOP’s
•Supervising Admin team, Payroll team, Travel team and Store & purchasing team, Camp services team, maintenance team (repair, construction and administrative activities of carpentry, electrical, plumbing, painting, general maintenance, and Fabrication, Generators and HVAC trades).
•Maintenance of accurate and up to date employee records both paper and electronic in compliance with corporate needs and statutory requirements
•Preparation & Submission of Weekly and Monthly reports to the Manager
•Liaise with Accountant and Managers on payroll matters
•Processing of monthly payroll and leave matters for 1500 staff
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