Contracts Engineer (Contracts Management)
SRACO-SATORP
Total years of experience :27 years, 11 Months
Roles & Responsibilities in Contract Management
SRACO-SATORP
I) CONTRACTS MANAGEMENT
Acts as focal point in communications and coordination for contract & commercial issues.
Organizes regular Contract Follow up Meetings and Progress Meetings with various stakeholders to discuss contractual & commercial matters such as the following;
- Unresolved or pending issues
- Current or new issues raised
- Recommendations or proposed resolutions to issues
- Formulation of resolutions to issues
- Progress analysis
- Contractual & commercial clarifications on terms and conditions of contract if and when enquiries are raised
Organizes internal meetings and confer regularly with Management and relevant Department Heads to discuss the following;
- Issues on contractual risks
- Milestones and time schedules
- Analysis of issues that tend to delay progress of activities and formulate corresponding resolutions.
Coordinates with Company's legal and contract staff as well as financial staff to resolve all contract & commercial issues and facilitate negotiation of client contract terms and conditions.
Communicates with various projects’ stakeholders to facilitate resolutions of current and pending issues.
Develops and manages the required contractual & commercial relationships with the clients and contractors on the assigned contracts for implementation.
Coordinates and Interfaces with other teams to meet overall program deliverables
Assists with the negotiation of projects’ contracts.
Assists with the development of the contracts strategy, standards, policies, procedures and best practices
II)CONTRACTS ADMINISTRATION
Leads and manages the contract administration function for the projects.
Organizes and processes correspondence with contracting parties, and monitors & record compliance with contractual obligations for the projects.
Maintain records and filing system for contract documents, variations, minutes of meetings, monthly reports, weekly reports, logbooks & record of letters and. transmittals.
Reviews Variations/Claims for processing
Ensures the correct execution of procedures for verification of progress payments, variations, claims and compliance with commercial terms & conditions of contracts.
Supervises a team of contract administration staff to ensure that processing of documents, verification of progress payments & invoices and preparation of reports meet the required deadlines.
Contracts Management
As Contracts Manager, I have undertaken the following works from March 2012 up to March 2013 as follows;
a) Provided interpretations on Contract terms & conditions and gave opinions on various controversial issues necessary to contribute in the formulation of decision by Site Management for certain issues relative to contract implementation whenever I am asked by Site Management.
b) Assisted in the preparation of Subcontract documents.
c) Prepared Amendment/s to Subcontract Conditions as required by Project Control
Department.
d) Reviewed Subcontract Documents prior to signing of the documents by Contractor
and Subcontractor.
e) Checked Performance Guarantees, Advance Payment Guarantees, Insurances and
other Commercial and Contractual requirements submitted by Subcontractors, and
recommended corresponding action, either rejection, approval, amendment or
revision.
f) Reviewed Interim Payment Applications to Client and from Subcontractors.
g) From time to time, provided advice to the Project Control Manager and Site Manager
on Contractual Issues and miscellaneous matters when I was called to provide such
advice.
h) Prepared letters and reply letters to Subcontractors and Sadara on contractual
matters.
i)Checked and finalized letters and reply letters to Subcontractors initiated by other
disciplines or departments.
j) Recorded and prepared MOM for Weekly Thursday Construction Meeting
(Teleconference) : KSA and South Korea participants.
k) Recorded and prepared MOM for Weekly Wednesday Construction Meeting for Inside
Kingdom KSA participants.
l) Recorded and prepared MOM for Kick Off Meeting with each new Subcontractor.
m) Checked and finalized various narrative Plans on different Safety Topics submitted to
Sadara for approval.
n) Checked Status of outstanding Transmittals and correspondence and helped in
pushing for needed action.
Position : Subcontracts Manager
Section : Subcontracts
Department : Commercial
Company and Project : Sky Oryx JV TAISEI - TAV
Passenger Terminal Complex (CP 18 and 29)
New Doha International Airport
Doha, Qatar
Date Joined : 14 July 2010 up to 08 Sept. 2011
A) SUB-CONTRACTS MANAGEMENT
In-Charge of 16 No. Sub-contractors :
Responsible in checking and finalizing the following :
Interim Payment Applications
Interim Payment Certificates
Main Contractor’s Instructions (MCI)
Variation Orders
MCI Status Report
VO Status Report
Outgoing Letters
Reply Letters
B) SUB-CONTRACT DOCUMENTS FORMATION
Involved in the Formation and Preparation of Sub-contract
Documents on new Sub-contractors using modified FIDIC type
of contracts as directed by the Management
Responsible in the administration of contract and subcontracts. Ensures compliance with terms and conditions of contracts as well as monitor contract performance and time schedule.
Project : Catering Facility
Doha, Qatar
Duties and Responsibilities
1) Generally, to have a masterful grasp & comprehension and good interpretation of the provisions of the Tender Documents and later on the Contract Documents for both Main Contract and NSC Subcontracts.
2) Confer regularly with the Project Director, Project Manager and Commercial Manager in resolving contractual and commercial issues raised by Eight (8) No. Nominated Subcontractors for Eight (8) different NSC Contract Packages, namely, CP 37, CP 38, CP 39, CP 40, CP 41, CP 42, CP 43 and CP 44 .
Continued : Jaime P. Estrada’s Detailed Duties and Responsibilities
3) Meet regularly with the Project Director, Project Manager and Commercial Manager to discuss matters on Tender & Contract provisions that require compliance by the Subcontractors as well as reporting on the identified exceptions & deviations from the Tender Documents & Contract Documents.
4) Reviews Main Contract Documents and make comments before making recommendation for signature by Muhibbah (Contractor) and Overseas Bechtel Inc. (OBI) : Engineer/Consultant
5) Reviews NSC Subcontract Documents and make comments before making recommendation for signature by Muhibbah (Contractor) and individual NSCs of 8 No.
6) Attends regularly NSC Meetings and Internal Meetings
Responsible in the administration of contracts and subcontracts. Ensures compliance with terms and conditions of contracts as well as monitor contract performance and time schedule.
Details of duties :
• Receives requests, obtains estimates, updates records, initiates paperwork and follows up on request for approval of work not previously covered in the contract; processes and obtains approval of contract changes.
• Responsible in the analysis of Change Orders and evaluation of contractors’ cost proposals
• Interprets contract provisions to help resolve claims and questions submitted by contractors.
• Evaluation and assessment of Contractors’ Claims
• Administration of Contract close-outs and prepare computations of Contractors’ Final account
• Establishes & maintains contract records and updates records of all correspondence related to contract activity.
• Reviews Contractors’ Application for Interim Payments
• Monitors compliance to contract requirements ensuring all conditions are satisfied before approval of the final invoice.
• Reporting on Status of Variation Orders and Claims, payments and contract value forecasts
• Responsible for preparing and managing contract documentation; facilitating the flow of information between all project parties
• Assists in the drafting, review and negotiation of contracts
• Initiates and/or conducts meetings with contractors concerning contractual problems as requested by Construction Project Manager.
• Support the project management team in meeting all contract obligations.
Pre Contract and Post Contract Quantity Surveying, Contracts Engineering and Cost Control
Prepare Budgetary Cost Estimates for Medium-rise to High-rise Building Projects and infrastructures
Prepare Bills of Quantities from drawings and applied the methods of measurement, SMM7 and CESMM3 and processed them using Masterbill and Excel softwares.
Prepare Tender Documents based on JCT form of contract for building projects and FIDIC form of contract for infrastructures projects.
Improved the format of Tender Documents and provided professional advice on Costing
Documentation and contract correspondences.
Formulated Cost data and analysis in the determination of unit rates or bench mark rates for each item of work using recently used rates.
Analyzed unit rates submitted by Tenderers/Contractors, determine average unit rates
prevailing in the local market and compare them with the previous recent rates necessary to recommend to the Management for comments and approval to be used in determining the basis of budget computations for each current and upcoming projects for tender.
Perform Elemental Cost Analysis
Prepare Pre-contract Bills of Quantities and pre-tender estimates
Prepare Tender Report showing evaluation of Tenders, check Tenderers' computations and document requirements to determine the 3 lowest -price tendered and recommends who is the deserving and successful Tenderer for each project.
Prepare drafts of Letters of Award, Contract Agreements and other contract documents
Check post-contract Valuations and Application for Interim payments
Prepare and complete form of Contractors' Payment Certificates ready for recommendation for payment by Department Manager and eventually for approval by the Director.
Attend site meetings on progress and coordination
As Officer-in-charge of the Contracts Engineering Division, I lead in carrying out the works and undertaking the responsibilities mandated in this Division, reporting to the Projects Director.
Supervises the works in my division composed of up to (5) staff members
For Post Contracts, implements Contractor’s contracts particularly on progress payments/valuations, costs, quantities, progress reports, final accounts, planning & scheduling and other contract requirements and conditions. For Pre Contracts, supervises all tendering activities.
Supervises preparation of works schedules/ bar charts using MS Project and update them on a monthly basis.
Formulated cost control systems and valuations/progress billing systems.
Responsible in the preparation of monthly Applications for Progress Payment.
Analyzes variations, change orders & additional works and prepare all required data and
calculations to support the requests for payments.
Coordinates all relevant matters with the Owner’s representatives as well as with the
Management and other concerned site people.
Attends regular site meetings and discussions.
Prepares various reports for the Management and for the Project Consultants and/or Owner or Owner’s representative.
Attends Management meetings and confer regularly with the Management and Project Director on matters concerning Budgets, Cash flows, Pricing strategy, Price escalation, Price Discounts, Price Adjustments and Company policies and strategies towards Contractor-Projects Owners relationship..
In-charge of the preparation of Application for Progress Payment and Progress Report.
Responsible in the updating and control of project schedule and costs using MS Project.
Review bar cutting list and shop drawings before submitting them for approval.
Coordinate all relevant matters and attend regular meetings on works progress and schedules.
Supervise and check calculations and the preparation of tender/bid documents for prospective projects.
Involved in the preparation of Application for Progress Payment.
Involved in the formulation of cost control system, progress billing system and progress
report .
Responsible in the updating and control of schedule and costs for Ancillary facilities
using MS Project.
Coordinate relevant matters on project schedules with concerned people in other departments.
Responsible in the checking of data, processing and distribution of updated reports.
