Jaina Bana

Summary: Manage daily facility maintenance schedule, operations and communication. Perform and handle general accounting works, payroll and HR.
Key Responsibilities:
• Handle and monitor calls, emails and information requests from the tenants and clients.
• Perform general accounting tasks such as handling petty cash, work orders, quotations and invoicing entry, manage accounts payable and accounts receivable.
• Work with documents and records, including facilities, human resources and accounts.
• Supervise staff and divide responsibilities to ensure performance.
• Organize and maintain office documents such as company legal documents, employee’s files, client’s files, bank files and others.
• Prepare employees’ timesheet report, preparation and submission of WPS monthly, update employees’ leave pays and gratuity through the HR system.
• Assisting PRO for visa application and cancellation, trade license and office rental renewal.
• Receive and pay all telephone, internet and utilities bills.
• Monitor and prepare monthly expenses report.
• Prepare and submit Tax return report (VAT).
• Keep stock of office supplies and materials and place orders when necessary.
• Handling all issues related with staff salary, leave and gratuity.

Summary: Performed as an office coordinator on behalf of general areas included administration, accounting, human resources and payroll.
Key Responsibilities:
• Provided high level administrative and clerical support such as receiving visitors, preparing correspondence, arranging conference calls, scheduling meetings and typing and distributing minutes of meetings.
• Made travel arrangement like ticket and hotel booking.
• Maintained schedules and calendars.
• Handled and monitored calls, mails and fax.
• Implemented, updated and maintained records of employees and office documents orderly completed and categorized for easy accessibility.
• Secured information and documents by completing database backups.
• Provided office supplies in the reception, meeting room and pantry.
• Assisted with the day to day efficient operation of the office.
• Handled petty cash, accounts payable, compiled receipts and sent reimbursement report to the Head Quarter
• Assisted, prepared and coordinated in Head Quarter all necessary staff visa requirements.
• Prepared employees’ timesheet and salary transfer
• Assisted PRO for visa application, trade license renewal and company bank opening of account

Summary: Handled administrative duties pertaining to office operation such HR, Accounts and Payroll.
Key Responsibilities:
• Performed administrative and clerical work and distributed correspondence and memos.
• Provided the top management with all the required information on time.
• Received guests and sorted general queries.
• Organized and maintained diaries and calendar.
• Made travel and hotel booking.
• Created expense reports, payables and filing systems.
• Organized, coordinated and confirmed meetings, conferences and appointments.
• Handled and monitored calls and mails.
• Assisted and prepared documents for staff visa application, CNIA gate pass, travel requirements, bank and other government requirement.
• Prepared invoices made local and international bank transfer, prepared PDC cheques and maintained and kept records of bank’s file.
• Received and reviewed staff timesheets and prepared the salary and submitted through WPS.
• Monitored and made payment for telephone, fax, internet and utility bills monthly.
• Handled, recorded and replenished petty cash.
• Monitored, received and record all quotations and invoices from suppliers.
• Prepare and issued payment cheque and monitoring accounts payables.
• Coordinated all material documents related transaction from request order up to receiving.

Summary: Managed daily office operations and performed office administrative tasks such as travel arrangement, office files, accounting and payroll.
Key Responsibilities:
• Handled incoming and outgoing calls.
• Meet and greet clients and visitors.
• Received and distributed documents to concern department and person.
• Set up travel arrangements like flight and hotel bookings of staff.
• Set up and coordinated meetings.
• Maintained hard copy and electronic filing system for Admin files and legal documents related to office operations.
• Maintained and updated directory of company contacts.
• Booked and kept records of company’s subscriptions and office service contract.
• Maintained accounts.
• Handled and entered general accounting transactions on a day to day basis such as invoice, purchase orders, official receipts and payment vouchers using accounting system.
• Prepared staff payroll.

Summary: Responsible for front office operations, communications and office scheduling.
Key Responsibilities:
• Received and screen phone calls and redirected them when appropriate.
• Handled and prioritized all outgoing and incoming correspondence, reports and others.
• Made travel arrangements and hotel bookings.
• Handled confidential documents ensured they remain secured, photocopies and files appropriate documents as needed.
• Arranged and confirmed meetings.
• Maintained and monitored schedules and calendars.
• Maintained stock lists and orders office supplies as needed.

Summary: Handled Accounts Receivable and Accounts Payable.
Key Responsibilities:
• Responsible for vendor maintenance and ensured compliance to data standards.
• Prepared and processed purchase orders, invoices, cheque requests, manual cheque and contract payments.
• Ensured purchase orders, receiving and invoices are matched.
• Responsible for the accuracy and timely processing cheque printing.
• Deposited cash and cheque collection into company bank account.