Office Assistant
Servcorp
مجموع سنوات الخبرة :15 years, 8 أشهر
Office Assistant work responsibilities:
• Greet public and clients and direct them to the correct staff member
• Co-ordinate and organize appointments and meetings
• Update and maintain databases such as mailing lists, contact lists and client information
• Perform work related errands as requested such as going to the post office and bank
• Keep office, floor and kitchen/pantry area clean and tidy
• Assist with event planning and implementation
• Type documents, reports and correspondence
• Prepare outgoing mail for distribution
• Running errands and performing miscellaneous job-related duties as assigned
• Responsible for Demo Office, Board room, Meeting room and office set up.
• Moving and assemble office furniture’s.
• Serve Coffee, tea and cold drinks.
Store Keeper responsibilities:
• Receives and inspects incoming materials and reconciles with purchase orders
• Processes and distributes documentation with purchase order
• Reports, documents and tracks damages and discrepancies on orders received
• Handles supply requisitions and make sure we don’t run out of kitchen and other supplies.
• Delivers and sets up furniture for various offices and events as requested
• Handles documents storage and disposal of old and used materials and furniture’s.
• Maintains the warehouse, records area and stores area in a neat and orderly manner
• Maintains records for store supply for inventory
Commercial Sales Coordinator/ Office Admin
• Ensure that all purchasing activities are conducted in accordance with company policies.
• Understand and apply the benefits of contracted agreements with preferred suppliers in all purchasing activities to maximize savings, consolidate spend and reduce deliveries and invoices.
• Source and place orders correctly.
• Prepare necessary sales documentation requirements to satisfy customer orders and planned deliveries
• Ensure stocked goods par levels are adequately maintained and replenished ensuring continuous supply.
• Achieve best price per unit on goods and services using partnerships and negotiation skills.
• Ensure goods received to match the purchase order request in terms of pricing and quantity.
• Calculate profit, info on LPO, PI, Commercial and other invoices.
• Encoding in daily transactions and send quotations.
• Organize bank appointment and transactions including WPS / SIF file submission.
• Making follow-ups for queries and quotations.
• Making and providing liquidation reports for the revolving fund used & cash flow.
• Contact forwarder for the shipment and arrange client for the documents needed.
• Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies
• Maintains quality service by following organization standards.
Administrative Service
Prepares documents for Electronic Endorsements
Verification of delayed record/s through civil registration information system (CRIS).
Data banking of birth, marriage & death records of the prior years.
Maintaining employee personal files of site with Facility Manager
Maintain confidential filing system for client files
Encodes other civil registry documents made by walk-in clients.
Prepares endorsements of reconstructed and supplemental for destroyed birth &
marriage records with its complete entries and requirements.
Working with programs CRIS, PHILCRIS, BREQS
Transcription of Civil Registry Documents.
Checks accuracy of transcribe documents.
Clearical Functions
Reporting directly to Facility Manager of any non-conformity
To liaise with operations & management on site regarding staff issues
Compiling Monthly Reports to Provincial Office as per deadlines
Providing excellent, professional and consistent outstanding customer service
Providing other clerical duties & projects assigned from time to time by management
Answering mails from Head Office, complaints from Community
Answer and redirect general inquiries in person, by telephone or email.
Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via
Carry out instructions given by the management team and head office
Attended to customer need, understand their requirements
Encoding of data and daily transactions.
Logging incoming and outgoing calls.