Accountant / Sales Coordinator
NOVA PHARMA TRADING LLC
مجموع سنوات الخبرة :11 years, 10 أشهر
1. Preparation of receivables aging reports for the management and unit heads for proper collection planning and analysis.
2. Coordination with sales team and warehouse team in respect of collection providing client statements.
3. Follow up clients for collection within the due dates, sending statements through emails and phone calls.
4. Keeping all the receivable ledgers updated all the time by ensuring timely entry of all the collection including cash, cheques and bank transfers.
5. Verify and reconciliation of customers accounts and correct any discrepancies.
6. Ensuring the goods return entries are recorded properly and issuing of credit notes.
7. Responsible for making and sending quotations to private companies through email and quotations for government tenders via portal or envelope.
8. Responsible for tax invoice submission to government portals.
9. Submit daily collection reports and sales reports to the management.
10. Documentation for opening new credit client accounts with credit limits and credit terms information and regularly updating the expired documents.
11. Preparation of inventory reports and sales report for the sales team and line managers.
12. Deposit cheques electronically through eAccess online banking.
13. Filing and maintaining delivery notes, tax invoice, receipt vouchers, contracts and other important documents.
14. Perform other task given by the management.
1. Track all payments received and prepare bank deposit.
2. Ensure customers account are up-to-date and accurate by applying payments and performing reconciliations.
3. Maintain up to date aging reports on a daily basis.
4. Monitor customers account details and make follow up collection within the due dates.
5. Record contact information, communications and collection efforts.
6. Process and post journal entries to ensure all business transactions are recorded.
7. Monthly bank reconciliation.
8. Generate and send statement of account to customers.
9. Manage petty cash transactions and expenses.
10. Filing and maintaining receipt vouchers and deposit slips.
11. Assist in purchasing of raw materials needed for production.
12. Assist in preparing tax invoice.
13. Assist in reconciliation of suppliers accounts.
14. Perform other administrative tasks.
1. Filing and remittance of tax liabilities of agents and consultants.
2. Prepare, file and pay monthly and quarterly VAT return of consultants and intermediaries.
3. Prepare, file and pay monthly percentage tax return of agents.
4. Prepare certificate of creditable tax withheld at source of the company to be issued to suppliers, intermediaries and clients.
5. Prepare, file and pay quarterly and annual income tax return of intermediaries and consultants.
6. Prepare, file and pay annual registration fee of intermediaries and consultants.
7. Sorting and scanning of Form 2307 per month as attachment for filing of income tax.
8. Prepare bank reconciliation statement.
1. Validate invoices from suppliers/vendors including the supporting documents attached to it and process payment based on validated request according to terms and assures accuracy.
2. Maintain accounting ledgers and maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
3. Prepare Accounts Payable Voucher to record purchase of goods and services and set-up other form of liabilities.
4. Prepare Check Voucher and check on the basis of the approved APVs.
5. Analyze and reconcile records related to accounts payables with creditor’s record.
6. Research and resolve invoice discrepancies and issues and monitor accounts to ensure payments are up to date.
7. Validating cash advance, employee reimbursements and liquidation of cash advance from employees, including the supporting documents attached to it.
8. Ensuring not to exceed budget for every cash advance request.
9. Allocate proper account charging, cost center and product charging.
1. In charge for the computation of regular and MABS loan.
2. Daily monitoring of maturing loans.
3. Posting of loan collections and releases to the system, ledger and books of account.
4. Weekly remittance of life and fire insurance premium.
5. Preparing of loan ledger balance every 15th and 30th.
6. Preparing of rediscounting documents submitted to H.O.
7. Secure post-dated check of clients with amortization.
8. Prepare reminder letters one month before due date.
9. Preparing monthly reports (FS and corresponding schedules) for Branch Manager.
10. Daily monitoring of accounts such as loan portfolio and past due / items and litigation.
11. Attends to the needs of loan applicants and see to it that they are properly informed as to the requirements and details of the loan.
12. Makes the necessary screening/verification of the documents submitted to determine its completeness and authenticity.
13. In-charge of the preparation of EIR schedule, schedule of payment for amortized loan, discount statement, disclosure statements and promissory notes.
14. In-charge of the preparation of loan documents for rediscounting purposes.
15. In-charge of the preparation of daily cluster reports (loan portfolio, releases, fully paid accounts, and loans in pipeline.
16. Assist the Branch Manager in monitoring the proceedings of the cases filed and shall prepare regular report on the progress of each case.