PROJECT COORDINATOR
MIDDLE EAST INSULATION LLC
Total years of experience :25 years, 8 Months
• Received Senior Management Appreciation for Effective Coordination (April, 2012)
• Effectively Coordinate all the requirements for the Delivery/Installation/Maintenance of Doors & Frames (scheduling, materials/documents, dispatch, installation team, site location, Invoice etc)
• Effectively Coordinate with GM, OM, PM, site engineers, supervisors, labors and the client
• Administrative functions (timesheets, ot, leaves, memos, letters to clients)
• Secretarial / Clerical functions
• Reports - weekly report, invoice summary, collections, project updates
• System Implementation - PICS, NAVISION
• Basic Hardware/Software Troubleshooting / Support
• Payments/Invoice requirements, preparations, follow-ups and closed out documents
• Document Control (letters, drawings, submittals, invoice, payment certificates, sales files, personnel files, operation manuals etc.)
• Reliever in the absence of other coordinators
• Routine tasks (document routing, screen calls, e-mails, fax, scanning, office supplies etc.)
TECHNICAL SECRETARY / ADMINISTRATIVE ASSISTANT Jan 2008- Dec 2010
SUHAIMI DESIGN (Architectural/Engineering Consultant)
PO Box 2202, Dammam 31451, Kingdom of Saudi Arabia (KSA)
Project Management Assignment: SAUDI BASIC CORPORATION (SABIC), Housing & Building Projects, Jubail/Yanbu, KSA
Job Description: • Administrative functions - directly responsible to the Project Manager, knowledge and abilities of department policies, procedures, practices and techniques
• Secretarial / Clerical functions - communicate effectively to all levels of management, preparing presentations, set up appointments, meetings (agendas / minutes), maintain calendars, maintain effective control of incoming and outgoing correspondences, prepares timesheets, progress report
• Communication/Correspondence - answers question where proper/quick judgment and interpretation is necessary, use discretion/maintain confidentiality, business letter/ report writing
• File Organization / Document Control - General and Engineering files
• Preparing Reports and Presentations
• Reliever in the absence of clerical staff and perform routine tasks
• Data Entry
• System Implementation
• Basic Software / Hardware Troubleshooting / Support
• Assist in System Analysis & Design, Planning and Programming
• Networking back-up / Updates and Modification
• Stock Monitoring / Inventory
• Financial / Sales Reports
• Annual Reports / Procurement Program
• Therapeutics Committee Meeting Presentations
• Procurement (Purchase Orders / Invoices)
• Consolidation of sales transaction
• Supervise/Train Clerical Staff
• Reliever and Routine Task
College: Polytechnic University of the Philippines (PUP) Graduated - 1999 Bachelor in Computer Data Processing Management (BCDPM)