Proposals & Contracts Manager
Action International Services
Total years of experience :16 years, 3 Months
Builds market position by locating, developing, defining, negotiating, and closing business relationships and introduce new application to the oil and gas market.
Identifies trendsetter ideas by researching industry and related events, publications, and announcements; tracking individual contributors and their accomplishments.
Locates or proposes potential business deals by contacting potential partners; discovering and exploring opportunities.
Screens potential oil & gas services business deals by analysing market strategies, deal requirements, potential, and financials; evaluating options; resolving internal priorities; recommending equity investments.
Develops negotiating strategies and positions by studying integration of new venture with company strategies and operations; examining risks and potentials; estimating partners' needs and goals.
Closes new business deals by coordinating requirements; developing and negotiating contracts; integrating contract requirements with business operations.
Protects organization's value by keeping information confidential.
Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishment.
Holding the responsibility for the management of the estimating process in the preparation of accurate base cost estimates and the direct responsibility for the compilation, and submission, of concise and high quality proposal documents for company tenders for the per-commissioning & maintenance services for the process & pipelines fields, the key responsibilities includes:
Review of Invitation to Tender (ITT) documents, understanding, analysing and accurately assessing all ITT requirements.
Involvement in the development of the proposals strategy for the tender.
Co-ordination, preparation and compilation of complete, compliant and professional proposal documentation, both technical and commercial, for submission to clients in line with client bid documents and tender deadlines.
Management of the estimating process to ensure accuracy, professionalism and timely completion.
Reviewing first principle base cost estimates and supporting technical documentation, prior to review by EnerMech Management, including the managing of any further estimate amendments if necessary.
Liaison with internal engineering & operation departments to ensure that all relevant input received is compliant with ITT requirements.
Preparation and issue to client of appropriate and concise commercial and technical requests for clarification to client during the tender period.
Liaison with the procurement group, material suppliers, equipment vendors and subcontractors to ensure accurate and timely receipt of quotations.
Attendance of, and presiding when required, internal tender review meetings.
Attendance at client tender clarification meetings & negotiations, including the management and organisation of all required client endorsed changes to previously submitted tenders.
Maintaining communication with client and support in obtaining client feedback on tenders submitted.
Assisting in the preparation and compilation of contract documents, prior to signature, ensuring that all contract documentation is in line with all previously agreed tender negotiations.
Receiving and understanding post-contract feedback, obtained from executed projects, for use in future bid efforts.
Documenting and filing, in an organised manner, of all relevant tender correspondence and data.
Handover of all relevant tender documentation to projects teams after award of contract and attendance of project start-up meetings when required.
Utilisation of available resources to respond fully to client Expression of Interest and Pre-Qualification requirements.
Assistance and support in preparing reports of progress and improvement, day-today operations, performance improvement and training as required.
Adhering to all compliance and auditing requirements for the conduct of ethical and transparent operations including the compliance to all EnerMech policies, guidelines and procedures.
Complying with Health, Safety and Environmental policies and procedures and compliance with all audits and inspections.
Overseeing all proposal activities, including directing proposal personnel, managing proposal schedules and deadlines, developing proposal outline and compliance matrix, and monitoring the progress of the proposal. Responsibilities include:
Accountable for proposal management, proposal design, and copy editing of proposals. Responsible for managing all aspects of proposal creation ensuring required timelines are met.
Prepare the proposal project plan; manage assignment, collection and organization of proposal content.
Design and produce covers and layouts customized for each project, organization charts and PowerPoint presentations, including researching and verifying accuracy of information being provided.
Research and verify accuracy of information included in proposal packages through effective communications with Operations and Engineering departments.
Proof read to ensure continuity and compliance with legal, technical specifications. Edit copy as required for format, grammar, style, punctuation, and spelling.
Support company-wide consistency for proposals, templates, corporate guidelines, etc. Keep abreast of industry standards and best practices.
Develop section templates for proposals.
Work with engineers, project managers and other professional employees regarding engineering, commercial and legal issues surrounding provided services.
Assist in the management and maintenance of client files.
Ensure company profitability through P&L vigilance.
Management of the client’s requirements and services assisting in the sourcing of company and outside resources.
Provide professional/technical support and advice to field operators, supervisors and project managers.
Full knowledge of the local markets prices and good relations with the third parties.
Plan, execute and finalize tenders for projects/jobs according to company’s and clients procedures, timelines and budgets.
Work closely with the company’s management staff in setting, executing and monitoring company’s business goals and policies.
Manage client files.
Pre-commissioning services ( chemical cleaning, oil flushing & air blowing) specialist for metals treatment technologies, for both carbon steel and stainless alloys including boilers, pipelines, hydraulics lines, heat exchangers, MSFE units in desalination plants, marine boilers, cooling lines, cooling towers, R.O plants, condensate pipelines, diesel oil line steam lines, fuel lines and lube oil lines, also for petrochemicals refineries and gas plants .
Job involves:
Managing all the bidding stages and improve the winning bids strategies.
Site visual inspection to select the right equipments and materials.
To execute the chemical cleaning, oil flushing & air blowing jobs.
Study for isometric drawing to calculate the actual amount of materials required.
Giving a complete picture to estimation department for quoting.
Preparing for the right method statement to meet the client needs.
Keep the environment always clean and safe.
Analysis and testing for the whole per-commissioning operations.
Disposing all type of waste through municipality regulation.
Preparing analysis reports.
Generate acceptance form reports, LOG sheet and job completion
Follow up with the client to build up good relations while the per-commissioning jobs are going on.
Process Engineer at Jordan - Potash Company (APC) (December/2007 Up To September 2008):
Providing quality process designs in the specific area of expertise that result in securing profitable
work, assuring proper process information is developed, reviewed and made available during all the stage of the production.
Job involves:
• Assessing processes for their relevance, and assessing the adequacy of engineering
equipment.
• Reviewing existing data (also lab analysis) to see if more research and information need to be
collated.
• Designing, installing and commissioning new production units, monitoring modifications and upgrades, and troubleshooting existing processes.
• Applying the principles of mass, momentum and heat transfer to process and equipment
design, including conceptual, scheme and detail design.
• Conducting process development experiments to scale in a laboratory;
• Preparing reports, flow diagrams and charts.
• Assessing the availability of raw materials and the safety and environmental impact of the plant.
• Managing the cost and time constraints of projects.
• Selecting, managing and working with sub-contractors;
• Supporting the conversion of small-scale processes into commercially viable large-scale
operations.
• Assuming responsibility for risk assessment, including hazard and operability (HAZOP)
studies, for the health and safety of both company staff and the wider community.
• Ensuring the process works at the optimum level, to the right rate and quality of output, in order to meet supply needs.
• Making observations and taking measurements directly, as well as collecting and interpreting
data from the other technical and operating staff involved.
• Assuming responsibility for environmental monitoring and ongoing performance of processes and process plant.
• Ensuring that all aspects of an operation or process meet specified regulations.
• Working closely with other specialists, including: scientists responsible for the quality
control of raw materials, intermediates and finished products; engineers responsible for plant
maintenance; commercial colleagues on product specifications and production schedules; and the operating crew.
Providing quality process designs in the specific area of expertise that result in securing profitable work, assuring proper process information is developed, reviewed and made available during all the stage of the production.