Accounts Assistant
Toyota
Total years of experience :2 years, 2 Months
· answering telephone calls and taking messages
· maintaining diaries
· arranging appointments and travel for the CEO and Manager
· typing and word processing
· organizing and servicing meetings managing databases
· recruiting, training and supervising junior staff
· handling correspondence
· implementing new procedures and administrative systems
· Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
· Sort incoming mail, faxes, and courier deliveries for distribution.
· Organizing travel, meeting and other arrangements for senior managers.
· Oversee and supervise the work of junior staff.
• Attend phone calls and get details from customers.
• Guiding clients and assisting them.
• Send and Receive Emails from stores and shops.
• Ensure all Job Descriptions are kept up to date
• Monitor daily attendance and sickness absence.
• Word-processes and distributes business communications such as memos, letters, faxes, transmittals, programs, schedules, and spreadsheets in accordance with office standards.
• Maintains and coordinates project team schedules, coordinates meetings, team travel arrangements, and meeting facilities.
• Assist with financial management; Trace, track and expedite purchase processes and administer petty cash according to established procedures