Secretary Cum Document Controller
Dar Al Handasah
Total years of experience :14 years, 0 Months
Reporting to Resident Engineer
Receiving project documents
Reviewing and distributing
Registering documents in document distribution register
Follow up engineers for reviewed documents
Shop drawings, asbuilt submission and approvals
Material approval
Letter preperation
Project related documents filing scanning and storing in systematic order
Al Marwan Group Holding, Sharjah, UAE.
Project : R1266C Development of Al Wahda Road in Kalba City.
R1321 Construction Kalba Clock Tower in Kalba City.
Position: - Sr. Document Controller, From Jan 2022
Al Marwan Holding as a leading contracting company in Middle East region. The Company has involved under construction of roads and infrastructure, buildings, bridges and underpass, along with various other infrastructural advancements.
Task:
Reporting to Project Manager.
Preparation of Letters, Transmittals for submission of Project Documents and Design Drawings to Consultant for approval.
Preparation of minutes of meeting, daily reports, weekly reports, monthly reports and submission to consultant for information and record.
Receiving project related document, drawings, invoices, letters, transmittals and distributing as per project data base.
Updating and maintaining the document register and others on daily basis.
Preparation of ITR’s and updating the register and submission for approval from Consultant.
Submission of SOR, SVR, NCR, HSE Observation, Work Notification, RFI to consultant for closeout reports.
Transmitting shop drawings, Asbuilt drawings, Method Statement, Material Inspection Request, Material Submittal for approvals.
Submission of transmittals and letters through Email and filing as a easy retrievable method (Labelling, Naming, Sections, Volume etc..)
Arranging all scanned documents in electronic data analysis with proper folder and naming.
Issuing construction drawings to site engineers, surveyors, supervisors, other departments if needed.
Updating latest revision of project related documents and drawing in register and file.
Anel Emirates General Contracting LLC, Abu Dhabi, UAE.
Project : Mid Field Terminal Building Project, Abu Dhabi.
Position: - Sr. Document Controller, From Nov 2015 to Jun 2020
Anel Emirates is an experienced EPC Contractor in Building Construction sector specialized in Electrical, Mechanical & Testing & Commissioning.
Task:
Preparation and Maintenance of Document Control System related to Drawings and Material submittal all other in compliance with the Quality Control Procedures and to meet the project requirements.
Scanning of documents / drawings for keeping record and maintenance of electronic filing system. Handling of incoming and outgoing correspondences for project records.
Logging incoming and outgoing transmittals from and to the contractors to track all documents has been received by the contractor and ready to issue to the client.
Preparation and maintenance of Master Filing System for the safekeeping of all Contract Documents, Specifications, Drawings, Submittal, Monthly Reports and all other project correspondence in a professional manner in order to ensure easy access and retrieval as and when required.
Preparation of transmittals and reports for construction drawings and documents issued to the Contractor and Sub-consultants in compliance with established document issue procedures.
Compose routine project correspondence, transmittals, minutes, memos, etc.
Preparation, maintenance and management the project master filing and document control systems in order to ensure all project documents in the established filing/document control system are the latest issue and are valid at all times.
Project Handing Over and Close-out Process related to the preparation of Taking over Certificate, Completion Certificates, co-ordination for obtaining As-Built Documentation, Guarantee & Warranty Certificates for Major Equipment’s from the Contractors for onward transmission to the Clients
Robt Stone (ME) LLC is an experienced EPC Contractor in Oil & Gas sector specialized in Pipeline
construction, hot taping, process plant erection & commissioning.
Task:
● Reporting on the performance of the document control system for review and as a basis for
improvement of the documents control system.
● Ensure that Project Team and contractors comply with the document management system process
and procedures.
● Work closely and liaise with contractors’ document control group in all matters relating to document
control.
● Maintain document logs for correspondence, material approval submittal, shop drawing,
● Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests,
Material & Shop drawing submittal and Filing etc.
● Receive and distribute project documents and drawings based on the Document Distribution Matrix to
the right department and right person (action parties) as per agreed procedure after Project
Manager’s Review.
● Receive, record, log, scan and distribute all project documents, shop drawings and other submittal.
● Ensure the correct stamping all documents or drawings in accordance with the prevailing document
control procedures.
● Maintain records of engineering documents and drawings in hard copies and electronic files and
monitor the revisions and approval status thereof.
● To maintain the record of all controlled documentation - issue, status and location.
● Record of Drawings, Method Statement, Material Submittal, Sample Submittal, NCRs, Contracts,
LOI’s, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping,
Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress
Reports, Survey Reports, Soil Investigation Reports etc.
● Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and
Electronic Document Transfer.
● To file all project documents : project wise, date wise, subject wise, sender wise with sequence.
● Maintains and controls filing system for Engineering, Construction documents.
● Ensure that all documents are issued with the transmittal system.
(From
(From 2002 to 2005)