Demand and Freight Forwarding Coordinator
Holdal Abou Adal Group
Total years of experience :11 years, 5 Months
Place the purchasing orders, tracking and following up on import shipments.
Prepare all the needed documents for clearing
Maintain a healthy stock level across all the products and ensure accuracy of master data and ordering parameters in order to place accurate orders.
Ensure that negotiated prices and ordering terms are in line with business needs and suppliers’ agreements in order to communicate and solve discrepancies with the concerned stakeholders
Review on a monthly basis, inventory levels and raise alerts if needed.
Prepare the brands’ budget for subsequent periods.
Prepare monthly report (Coverage - Aging).
Track and evaluate forecast accuracy, product availability and supplier service level in order to contribute in assessing the effectiveness of the demand/supply planning and share these reports with the Commercial team a monthly basis.
Control the freight rates, and tenders to get the best prices in the market
Choose the best mode of dispatch, sea, air or land, based on the volume, gross weight, and value of the shipment in order to minimize costs.
Services Coordination & follow up
Non goods procurement
Manage & supervise the Cleaning team schedule
Manage, develop and organizing the Archive system of the group
Counting, tagging and managing the fixed assets registered by AMTRAC software
Procurement Tasks:
• Issue purchase orders for procurement & maintenance "Operation Management System" in accordance with company policies and procedures send it to suppliers and then submit it to accounting department with the requested documents.
• Collect quotations from various suppliers.
• Prepare bid specifications "Comparative table" by comparing prices and evaluating the quality & suitability of services, supplies, equipment and materials.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• Monitor and coordinate deliveries of items and to ensure that all items are delivered on time.
• Coordinate and prepare the end of year gifts.
• Follow up on the renewal of the maintenance agreements with all our suppliers.
• Search apartments and warehouses for rent or sale.
• Prepare phone budget "Land/Mobile calls, international calls, Lease line, Internet, GPRS5, GPRS9, VAT" (Actual/Budget).
• Prepare EDL Budget (Actual/Budget)
Prapare Reports for all FDC remote areas:
• Monthly EDL Report.
• Monthly update extension list/speed dials/phone user manual.
• Monthly cleaning report.
• Monthly A4 stock movement report.
• Monthly Land and mobile calls report + Analysis Data + Year to date report - Oracle System.
• Monthly consumables (cleaning + coffee … etc)
• Monthly tissue report.
• Monthly water report.
• Monthly counters readings of photocopiers, generators, EDL, and fuel.
• Market and sell all kind of Retail products such as: Cards, Loans • Worked on a variety of tasks with three different departments: Cash, Customer Service Representative Department, Credit Department • Daily bank procedures. • I was exposed to the different types of accounts cash withdrawals, cash deposits, transfers Forex (change), foreign exchange and different types of checks. • Dealt with different clients, which enhanced my communication skills. • Worked on Damanati/Waladi Plus program united with Arope Insurance
• Oversee all aspects of general office coordination
• Processes payments and assists in preparation of billings
• Prioritize workloads and requests, and identifies those emerging issues and initiate appropriate action
• Open, sort and distribute incoming correspondence, including faxes and emails
• Assist in basic HR duties.
• Meeting with suppliers
• Getting quotations (generators, elevators…)
• Record minutes of meetings
• Issuing purchase orders
• Coordinate with the maintenance team for stores’ maintenance issues
• Assets tagging