Janaina Moreira

Managing and maintaining CEO’s diary, arranging meetings, conference calls, business/personal trips
Preparing letters, memos, presentations and furnishing daily/weekly/monthly reports, taking minutes of meeting
Managing all international contracts from Dubai
Working closely with shipping/Sales and Purchasing department liaising with staffs, suppliers and clients
Responsible for meeting suppliers in Europe and analyzing material to ensure quality and quantity. Includes negotiating price with consideration to LME to ensure a lucrative profit margins
Managing logistics for all purchases and each contract to ensure delivery to our central yard
Maintain a good relationship between suppliers, logistics and customers on a constant basis to ensure repeat business
Business set up proposal from scratch for a new project in Dubai

Assisting the Director with all daily talks, managing his dairy,
Organizing the parents and teachers meeting, helping the secretary with complaints and all requests from parents and teachers.
Preparing all memos, letters, answering all phone calls.
Responsible to organize all events.
Arranging all business trips, meetings and conferences.

Managing contracts with suppliers of construction materials.
Liaising with interior design/graphic design and construction departments.
Accomplishing all tasks assigned by CEO and head engineers,
arranging meetings, conference calls and taking minutes of meetings.
Dealing with all the calls, messages, letters and faxes related to the CEO.
Managing bank transactions and following-up with clients for payments.
Supervising the construction projects to ensure they meet deadlines .
Manage and follow up materials and stock reordering for Head Office and all the sites.
Working closely with HR department organizing the payroll and vacation for the office staff .
Working with PRO Company to obtain licenses and documents needed for each site and project.
Negotiating for the company's advertisements and marketing with media companies.
Follow up all contracts for joint venture projects.

Preparing letters, memos, presentations and furnishing daily/weekly/monthly reports.
Dealing with all the letters, faxes, post, incoming calls on behalf of the CEO.
Arranging weekly board meetings on behalf of the CEO, taking minutes of meeting and following up on projects.
Managing and maintaining CEO’s diary.
Arranging meetings, conference calls, business/personal trips, visas, accommodation and cooperate/personal events.
Greeting and meeting visitors at all levels of seniority being first point of contact between CEO and the company.
Managing database.
Working closely with shipping/Sales and Purchasing department liaising with staffs, suppliers and clients.
Extensive travelling with the CEO worldwide.
Assist with companies recruitment for pre opening the Dubai Office
Implementing and maintaining procedures/administrative systems.
Liaising with our offices in the UK, UAE and Malaysia.
Updating Reports received from different departments and making sure the CEO has been updated regularly.
Managed the personal Bank Account of the CEO