Jane Ariane Matampale

• Research and contact potential supplier
• Negotiate supplier contracts and agreements
• Fill-up documentation needed to apply for Export license such as EUC, BIS-711 etc.
• Create supplier PO either for local or international
• Contact different freight forwarding companies to arrange shipment collection/delivery.
• Coordinates payment to finance department.
• Apply SIRA permit for incoming shipments bound to Dubai
• Maintain accurate record of purchases.
• Prepare documentations for vendor registration.
• Prepare end-user delivery documents such as Delivery Note, Packing List, Tax Invoice and other documents required by the end-user.
• Monitoring of end-user delivery for projects

• Day to day checking of material inventory, management of delivery and production consumption.
• Compute and schedule supply of materials to meet production requirements and minimum safety stocks.
• Generate material delivery schedules and forecast to ensure they reflect requirements and meet demands.
• Creation of production BOM’s and routings.
• Take follow-up actions in relation to material shortage that affect production plan.
• Support warehouse inventory to validate inventory accuracy.
• Coordinate with accounting regarding supplier payment, debit and credit memo
• Check and maintains supplier accurate records
• Evaluate supplier’s monthly performance
• Participate in Kaizen activities

• Maintains accurate records of PR’s, PO’s and Invoices.
• Receive approved purchase request transmit to designated buyer.
• Handles rigging/hauling works request, contact contractors and assist on survey.
• Negotiate supplier best price and PO preparation.
• Coordinates after sales services of suppliers/contractors according the need of end-user.
• Coordinate with accounting regarding supplier payment, debit and credit memo.
• Assist in preparation of all order-related documents such as gate pass request, authorization letters, checks and cash advance requisitions.
• Organize and maintains records of all suppliers.

For Importation:
• Coordinate with supplier for the availability and pick up of goods by designated forwarder.
• Schedules weekly incoming shipments and create summary of the incoming Air and Sea shipment.
• Coordinate to accounting for the payment of duties and taxes.
• Coordinate with broker and warehouse for the delivery schedule of shipment.
• File and maintains documents for each shipment.
Local Inquiry/Purchase:
• Canvass from 2-3 distributors and negotiates best price and payment terms.
• Provide quotation to internal client.
• Process PO thru SAP Business One System, send to supplier and follow-up confirmation.
• Input PO to Kanzen System.
• Marked complete task on CRM once ordered.
• Coordinate to warehouse for the delivery/pick-up of items.
• Coordinate to accounting for the payment.
• File and maintains accurate record of purchases

• Receive approved PR and RFQ forms from end-user.
• Canvass from 2-3 suppliers and negotiates best price and payment terms.
• Prepares Purchase Order using Microsoft Excel.
• Forward PO to management for approval.
• Sends PO to suppliers and follow up confirmation.
• Expedites delivery and coordinate with logistics team for delivery and pick up schedule.
• Receives, check delivery and endorses delivered items to the end users.
• Coordinates with accounting for the payment processing.
• Updates PO monitoring for each project.