Document Controller/Site Secretary
Al Gurg Consultants
Total years of experience :18 years, 4 Months
Al Gurg Consultants January 2013 - present
Dubai, United Arab Emirates
Designation: Document Controller/Site Secretary
Project Name: Arabian Ranches - La Casa Community - 253 Villas, Dubai, U.A.E
Client: Emaar Properties PJSC
Responsibilities
• Provided to work for the Client and Contractor.
• Deals with the incoming and outgoing Transmittals (Memo, Notes of Meeting, Materials, Technical Query and Correspondences)
• Coordinate to all contractors including technical documents, drawings and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Typing all site documents and follow up of all the site needs.
• Make sure that controlled copies of approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
• Maintain updated records of all approved documents and drawings.
• Maintained back up of all files, both soft and hard copy.
• Responsible for scanning all hard document copies and storing the soft copies categorically with easy traceability.
• Performed routine administrative task and responsibilities as required.
Mini Toons Pte. Ltd June 2012 - November 2012
Singapore, Singapore
Designation: Management Trainee
Responsibilities
• Greet and find out the customer's needs.
• Ensure clean and safe environment through training.
• Recommend, select and help locate the right merchandise.
• Describe a product's features and benefits.
• Answer customer queries regarding the store and the merchandise.
• Provide change and receipts.
• Keep merchandise area tidy.
• Operated POS system, entered accurate amounts and totals, provided exact change for all transactions and followed all cash/credit payments.
Gregori International LLC June 2010 - April 2012
Dubai, United Arab Emirates
Designation: Receptionist/Document Controller
Project Names: Bradenton School at Dubai Sports City, Dubai Cricket Stadium Eastern Mangroves at Abu Dhabi, Abu Dhabi Golf Course
Responsibilities
• Attend Client calls and advise customers on the issues encountered.
• Sort and distribute incoming and outgoing correspondence including faxes and emails within a team and maintain office records.
• Prepare and manage correspondence, reports and documents.
• Registering documents through Online Document Management System (ACONEX) and preparing transmittals and correspondence using the system for submission to the Contractor. Aconex is a project collaboration and online project management system. Its products include document management software, project communication, tender management, vendor document management and workflow management software. Aconex is delivered using the software as a service model to help manage project risk.
• Keep track of all document correspondences and transactions. Maintain and update all document registers.
• Compile and maintain control records, related file drawings and document to other operating departments.
• Receives the hard copy with the receiving stamp, marks the distribution sheet and hand out to the concerned Engineer.
• Preparing and sending enquiries and quotations to Suppliers/Clients through fax and e-mail.
• Encode prices for Bill of Quantities for Tenders/Projects being participated.
• Perform other duties as assigned.
Teo A. Khing Design Consultant January 2010 - May 2010
Dubai, United Arab Emirates
Designation: Document Controller
Project Name: Meydan Racecourse
Responsibilities
• Receive and distribute documents to the contractor.
• Log, scan and distribute transmittals and submittals.
• Keep track of all documents correspondences and transaction. Maintain and update all document registers.
• Compile and maintain control records, related file drawings and document to other operating departments.
Marbel Telephone System, Inc September 2005 - October 2009
Koronadal City, Philippines
Designation: Customer Service Representative
Responsibilities
• Receive and answer telephone inquiries/complains regarding telephone service.
• Provide customer service and serve walk-in customers.
• Follow-up on subscribers complains and inquiries that were not immediately resolved.
• Update all necessary requirements or documents needed for all the changes made by subscribers like change in telephone number, name, address, class of service, grade of service, etc.
• Ensuring all newly received stocks had been check, classified, labeled and organize correctly and appropriately.
• Receive and update customers for the status of the repair unit.
• Receive new applications, request form for survey and make computation after the result of the survey.
• Perform monthly and weekly installation and disconnection for landline, wireless local loop and Digital Subscribers Line.
• Perform other duties that may be assigned.
Bachelor of Science in Computer Science San Pedro College Davao City, Philippines 2000-2004