Janice Reginaldo

Achievements:
• Achieved on-time delivery of critical equipment in line with delivery and installation Planning.
• Authored the Procurement Procedure for Alstom Route 2020.
• Created templates and regularly prepared updates for various reports (i.e. Procurement Tracker, Procurement KPI, Deliveries Dashboard, and Blanket PO) to effectively present relevant procurement data to internal stakeholders.

Job Role:
• Managed quality of Procurement data with specific focus on Power Supply Direct Materials to anticipate requirement and highlight un-ordered items.
• Reviewed and issued Purchase Orders based on prices and terms negotiated by Sourcing. Ensured POs agreed and signed by suppliers.
• Monitored supplier’s performance and delivery forecast per batch to ensure OTIF delivery as per PO and contract. Followed-up with supplier for a recovery plan where delay was announced.
• Notified Quality and Transport and Customs for upcoming FAT and delivery. Handed over materials to Transport & Customs after FAT clearance and material readiness was confirmed by the supplier. Monitored to ensure goods were picked-up without delay.
• Liaised with subsystem and Quality to align Planned Delivery Dates with changes in technical/design, and FAT schedule. Communicated and confirmed variations with the supplier. Issued Purchase Order revision to reflect agreed changes.
• Closely coordinated with Sourcing Contract Manager to discuss and provide supporting documents on systematic claims.
• Transferred PO to SunSystem for proper GRN by Warehouse and invoice booking by Finance.
• Liaised with Finance and supplier to resolve payment concerns and ensure on-time payments.
• Generated weekly and monthly updates on the status of Direct and Indirect materials and services requirement.

Job Role:
• Responsible for procurement of goods (i.e. furniture, acoustics, flooring, signage, and other fit-out materials) outside of Qatar. Maintained vendor relations with international suppliers.
• Managed the purchasing process from drafting and issuance of RFQ until receipt of the goods.
• Negotiated better payment terms (application of credit facility) and best and final offers (BAFO) with suppliers. Made recommendations to award POs to suppliers with the best value for money.
• Ensured processing of urgent purchase requests for on-time delivery of goods and services to achieve KPI and avoid penalties from the Client.
• Coordinated logistics arrangement for international purchases. Ensured proper shipping documentations are provided in accordance to Qatar Customs import regulations.
• Expanded prospective suppliers from GCC and international markets which had limited vendors in Qatar.
• Liaised with Finance Department on timely payment to vendors to avoid delays in production and delivery.
• Submitted progress reports on purchase requests, payment requests, and delivery/shipping status of orders.

Achievements:
• Executed framework agreements for the following requirements: Printed Stationery, Travel Services, and Recruitment Services for Temporary Staffing.
• Established corporate agreements with prominent hotels and supermarkets.
• Created a new report layout for the tender tracker to cover all aspects of ongoing tenders, archived and active contracts.

Job Role:
• Ensured on-time completion of assigned purchase requests for medical, and non-medical goods and services.
• Managed the procurement process from drafting of RFQ/RFP documents until issuance of signed contracts with specific focus on blanket agreements (stationery, airline and hotel bookings).
•Liaised with the requesting department and bidders for clarifications to ensure full scope was covered in the procurement.
•Administrative Tasks: Prepared agendas and MOMs for Procurement meetings; Updated weekly and monthly progress reports on tenders status; Prepared contract documents; Reorganized filing of procurement database and tender documents.

Achievements:
• Led the procurement process and completed the timely delivery of a 2.3 million AED Safety Awareness Campaign for Etihad Rail in the western region, Abu Dhabi.
• Successfully negotiated the long-term lease of fleet vehicles used for operations and maintenance of Etihad Rail.
• Completed and implemented the service contracts for waste management and building maintenance of Etihad Rail DB Facilities in extremely challenging timescales prior to handover of Phase 1 Operations.
• Formalized over 10 million AED worth of contracts and purchase orders for Etihad Rail DB (consultancy services, storage/warehousing solutions, stationery, office fit-out, PPE, and E&M Tools)

Job Role:
• Led the tendering process of high-value goods and services, from obtaining approval for tender strategy and vendor list until award recommendation and contract issuance.
• Prepared request for RFQ/RFP/ITT documents; Coordinated with Legal Counsel to draft the form of agreement and contract.
• Obtained at least three offers for specific non-complex requirements from approved vendors. Reviewed received offers for compliance with quality and specification, pricing, and lead time. Initiated vendor award recommendations based on the best value offered for the goods/services.
• Analysed commercial offers to ensure purchases were within the approved budget.
• Liaised with Logistics Department and suppliers to improve delivery time and inventory.
• Initiated meetings with internal stakeholders and suppliers to clarify and resolve procurement concerns.
• Created master data sets, new vendors, purchase requisitions and purchase orders, and extracted reports through SAP.
• Accomplished weekly and monthly reports to provide senior management and technical leads an update on status of requisitions.
• Fully responsible on the Office Administration requirements (stationery, vehicle rental, catering, hotel and flight requests, renewal of office lease agreement, and fit-out/renovation works).

Achievements:
• Assisted in the set-up of preventative and corrective maintenance contracts for various specialist Dubai Metro works.
• Successfully prepared documents and completed internal audit and client audit on procurement processes in year 2011-2012.

Job Role:
• Managed the vendor registration process. Maintained a complete and updated database of procurement documents including purchase requisition forms, purchase orders, tenders, contracts, and vendor lists.
• Liaised with various departments on procurement requests concerning detailed specifications (HVAC, FPS, Electrical, Civil and Tracks, Communications, Automatic Fare Collection, Automatic Train Control, Rolling Stock, ICT, Office Fit-out, PPE, Stationery).
• Issued RFQ on non-complex goods and services requirements. Reviewed quotations for compliance with quality and specification, pricing, and lead time. Initiated vendor recommendations ensuring best value was achieved.
• Created purchase orders through SAP and coordinated with suppliers and freight forwarders for timely shipment and delivery of orders.
• Accomplished required procurement reports on time.
• Responsible for the distribution of pre-qualification questionnaires and tender documents, and coordination with vendors on clarifications until awarding of contract.
• Supported the Procurement Manager in monitoring supplier’s performance in terms of quality, deliverables, and service.

Achievements:
• Successfully launched a new supermarket branch in Cebu, Philippines as part of a small team.
• Solicited and obtained 25 Million PHP in advertising rentals from major clients for the basic goods section of SM supermarket.

Job Role:
• Chief liaison between internal and external clients related to product pricing, product launches, and promotional activities.
• Monitored stocks through SAP, conducted competitors' survey and analyzed key performance metrics for maximization of stocks and profit.

Achievements:
• Demonstrated commitment & excellent organizational skills during brand & branch expansion of Oxygen and ForMe retail shops (high-end Philippine clothing brands).
• Achieved required launch deadlines for both stores.

Job Role:
• Supervised store operations and performance of sales staff to meet individual and store sales quota.
• Accomplished sales report, competitors' activities report, and presented recommendations to the District Manager.
• Managed store expansion and launching of new retail shops.

Achievements:
• Headed conversion of 19 No Fear clothing outlets from outright to concession in a short span of 6 months.
• Supervised the launch of Marc Ecko Shoes and Skechers Watch in the Visayas region, Philippines, and strategically opened concession stalls in three major malls.

Job Role:
• Managed operations of existing stores and opening of new stores, product launches, and conversion of outlets from outright to concession contracts.
• Performed staff management including hiring, training, scheduling, and monitoring of performance.
• Established relationships between head office and mall management on promotional activities.
• Monitored stock movement and inventory to increase profitability.