Janine Balasbas

Secretary, but not limited to the CRE, EM, CS, R.E.s, Project Principal, Admin Manager, Reviewers, Document Controller, IT Manager, and VPIs;
Assist the Document Controller; Update and upload in Primavera Expedition the outgoing letters prior to dispatch.Carry out administrative and technical/clerical duties.
Assist the Document Controller in receiving incoming letters and related documents from the client, contractors, third parties and internal clients. Stamp, receive, put Unique Sequential Number by Numbering machine, log in the general/master log by sequence number, make physical copy of the the first page bearing the sequential number and file it in the Master File folder chronologically. Scan entire documents and place it in the proper project file folder, in the server by project wise as directed by the Stanley filing system. Make copy of document to primary/secondary/eventual user of the document as directed by the CRE or Project Lead. File hard copies to the project file folder or box files labeled properly by project wise. Prepare Outgoing Correspondence, assign Reference Number, log in to the particular Project Outgoing Letter Log file, make copy of the approved letter for distribution to client, contractors, and third parties and scan entire document along with attachment to save them electronically in proper project file folder, in the server, by project wise.

Prepare Outgoing Correspondence, assign Reference Number, log in to the particular Project Outgoing Letter Log file, make copy of the approved letter for distribution to client, contractors, and third parties and scan entire document along with attachment to save them electronically in proper project file folder, in the server, by project wise.
Prepare employee contracts, appointments letters, office orders, memoranda, MOUs, MOAs, Action Plan, TORs, Annual Work and Financial Plan for management decision making. Attend regular management meetings.