SENIOR ADMINISTRATOR
SHUTTER POINT Rolling Shutter Parts
Total years of experience :23 years, 2 Months
• Oversee daily administrative operations, ensuring smooth interdepartmental communication and collaboration to enhance productivity and efficiency.
• Manage and supervise administrative staff, providing guidance, training, and performance evaluations to foster a productive work environment
• Handle client inquiries and communications, ensuring prompt and professional responses to maintain strong customer relationships.
• Maintain accurate records of inventory, shipments, and production schedules, ensuring data integrity and availability for reporting and decision-making.
• Implement and enforce company policies and procedures, ensuring compliance with industry standards and regulations.
• Assist in budget preparation and financial reporting, monitoring expenses and contributing to financial planning and analysis.
• Identify and implement process improvements to streamline administrative operations and reduce inefficiencies.
• Coordinate with the logistics department to ensure timely and accurate delivery of products, managing shipping schedules and resolving any related issues.
• Oversee facility maintenance and management, ensuring a safe and efficient working environment for all employees.
• Act as a liaison between senior management and various departments, facilitating effective communication and execution of strategic initiatives.
• Conducted agricultural census surveys efficiently and accurately.
• Collected, analyzed, and interpreted agricultural statistics data meticulously.
• Gathered samples and conducted surveys as required, ensuring comprehensive data collection.
• Generated detailed reports based on meticulously collected and analyzed data.
• Contributed to statistical research projects by providing valuable assistance and insights.
• Employed land data analysis techniques to classify various types of land accurately.
• Regularly communicated findings and progress to supervisory officers, ensuring transparency and accountability.
• Utilized DESCAS computer software proficiently for streamlined data management and analysis processes.
• Stepped into the role of Export Manager when needed, overseeing Export Desk operations.
• Fostered effective communication channels with Customers and Suppliers to facilitate smooth transactions.
• Prepared various documents including Quotations, Pro-Forma Invoices, Purchase Orders, and Import/Export Shipment Documents.
• Managed logistics by coordinating container and truck arrangements for Import/Export Shipments.
• Coordinated the dispatch of Samples to clients, ensuring timely delivery.
• Monitored Customer job progress and Payment Status, ensuring timely payments.
• Maintained and organized important documents and confidential files for easy retrieval.
• Utilized SAGE computer software proficiently for streamlined record-keeping and data management.
• Orchestrated executive meetings and conferences, managing scheduling, agenda preparation, and logistics.
• Facilitated seamless communication among executive team members, stakeholders, and external partners.
• Efficiently managed complex calendars, prioritized appointments, and arranged travel for executives.
• Implemented robust filing systems and document management processes to ensure accessibility of critical information.
• Assume full accountability for Plant Manager duties in their absence, overseeing all administrative operations seamlessly.
• Foster positive relationships with customers and suppliers through effective communication and collaboration.
• Prepare a comprehensive range of documents including quotations, invoices, export shipment documents, and internal communications, ensuring compliance with regulatory requirements.
• Provide technical assistance to foremen and supervisors as required, leveraging expertise to support operational efficiency.
• Utilize AutoCAD for precision trailer design, adhering to specified requirements and standards.
• Monitor customer job progress and payment status meticulously, ensuring adherence to timelines and financial obligations.
• Maintain an updated employee roster and cultivate a positive work environment conducive to employee satisfaction and productivity.
• Manage recruitment processes by advertising vacancies, conducting preliminary interviews, and coordinating pre-employment procedures.
• Safeguard critical documents and uphold confidentiality protocols to maintain data integrity and security.
• Leverage Dolphin and Synergy computer software proficiently for administrative tasks and efficient data management.
• Assume full Plant Manager responsibilities during absences, effectively managing administrative tasks.
• Oversee seamless communication with customers and suppliers to facilitate efficient correspondence.
• Prepare diverse documents such as quotations, invoices, and export shipment documents promptly and accurately.
• Offer technical support to foremen and supervisors, employing AutoCAD for precise trailer design.
• Monitor customer job progress and payment status diligently, ensuring punctual completion and invoicing.
• Manage employee lists, advertise job vacancies, and streamline pre-employment processes.
• Safeguard critical documents and uphold confidentiality standards utilizing JD Edwards software proficiently.
• Supervise administrative operations across district offices, ensuring efficiency and cohesion in multiple locations.
• Offer comprehensive support as a Personal Assistant to the Senior Manager, addressing needs promptly and effectively.
• Coordinate and organize all necessary resources for officers to carry out their duties efficiently.
• Provide regular and detailed reports on daily activities to the Head Office, fostering transparency and clear communication channels.
• Coordinate comprehensive travel arrangements for customers, encompassing air ticketing, passport issuance and renewal, and emigration clearance.
• Provide precise instructions to staff to efficiently fulfill customers requirements and ensure satisfaction.
• Prepare necessary correspondence, including letters and emails, promptly and accurately.
• Maintain organized records of incoming and outgoing faxes and important documents for easy access and reference.
• Accurately tally monthly accounts to maintain financial transparency and accountability.
• Supervise ticket sales operations, ensuring smooth and accurate transactions for seamless customer service.
• Conduct fieldwork to meticulously gather data on small-scale industries.
• Verify both the quantity and quality of work within these industries with precision.
• Prepare balance sheets accurately, adhering to proprietors instructions and guidelines.
• Compile comprehensive balance sheets based on insightful conclusions drawn from meticulously collected data.
• Report findings promptly and effectively to higher-ranking officers for informed decision-making.
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