Admin & Accounts Assistant
Al Ghurair Resources LLC
Total years of experience :13 years, 0 Months
- Coordinate all activities related to the Document Control procedure, including technical documents, and commercial correspondence.
- Input document data into the standard registers ensuring that the information is accurate and up to date.
- Generate the various document control reports as required.
- Typing of document, and follow up of all the needs.
- Makes sure that controlled copies of latest approved documents are given to the appropriate staff.
- Maintain updated records of all approved documents and distribution clearly
- Maintain the documents in the Document Control office under safe custody without any damage or deterioration with easy traceability.
- Maintain the files and control logs as required by the project.
- Supervise all regular accounting processes such plus monthly closure accounts.
- Organize all company financial programs and ensure compliance.
- Supervise and ensure efficient working of all financial transactions in organization.
- Monitor and implement all accounts payable check activation and wire transactions.
- Assist departments in account reconciliation process on monthly basis.
- Monitor authorized account reconciliation process.
- Administer all bank transactions and oversee data recording procedures monthly.
- Provide support to auxiliary schedules for auditing purposes as per assigned work.
- Analyze different general ledger accounts regularly.
- Develop budgetary plans for processes as per requirement.
- Prepare journal entries and synthesize common ledger for subsidiary accounts.
- Collate bank statements on monthly basis.
- Provide support to safe keeping of internal expenses in company.
- Monitor account reconciliation, tax and calculations.
- Manage and maintain finance related programs and documents.
- Develop and formulate all report and deliver presentation projects for repeated usage.
- Prepare records and reports on volume of production, consumption of raw material, quality control, and other aspects of production.
- Track shipments and communicate with clients about the package's progress.
- Coordinate shipping with customs agents for clearance on overseas deliveries.
- Fill out import-export documentation of Air/Sea freight, compile carrier and route assignments, compute international fees for each shipment, and keep track of shipment payments and quotas.
- Welcome the customers in the store and greet them with a smile.
- Ensure that the products in the store are well organized as per their category.
- Assist customers to find what they need.
- Handle payments for the goods purchased.
- Keep a neat record of cash, and different receipts, and bills.
- Making arrangements for the customers needing a refund, or replacement.
- Order products running out of stock, and then receive deliveries.
- Being up to date with the latest promotional schemes on various products, and informing customers about the same.
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EDUCATIONAL ATTAINMENT: Tertiary :