جاي فيرنانديز

Administrative Assistant في Al Sorayai Group

• المملكة العربية السعودية - جدة
• أشغل هذه الوظيفة منذ يوليو 2011

1. Travel Coordinator
 Booking and issuing of tickets for employees’ vacations or business trips.
 Data entry and maintenance of issued tickets records in ERP.
 Invoice checking to prevent double entry in payments.
 Travel planning to prevent the cost’s impact to the company
 Hotel booking for business trips, local or international depending on availability.
 Car rental booking for local trips.
 Coordinator between the travel agencies and the company

2. Medical Insurance Coordinator Support
 All jobs done by the Medical Insurance Coordinator as per below, but only when he/she is not available.
• Addition of new members in BUPA as per the company policy and employee’s contract (Employee and Dependents)
• Upgrading Medical Insurance membership as per the company policy or employee’s request (Deduction is done depending on the employee’s contract)
• Deletion of members in BUPA (Resigned, Transfers, etc.)
• Submission of Pre-Authorization requests depending on the treatment needed
• Submission of claim forms (invoices paid by the employee due to emergency cases)
• Updating of employees medical insurance record in CCHI
• Updating of employees medical insurance record in ERP

3. HR Coordinator Support
 All jobs done by the HR Coordinator as per below, but only when he/she is not available.
• Employee record maintenance
• Collecting of employees’ resident permits (Iqama) as requested by GR department for renewal
• Collecting of employees’ passport for renewal as per the employee’s request from GR department
• Consultation for any employees’ concern with regards to company policy such as but not limited to Salary, medical insurance, vacations
• Coordination with GR department for government related matters such as but not limited to Exit-Reentry Visa, Exit Visa, Lost Iqama
• Coordination with the MIC and TC with regards to insurance and vacations respectively

4. Government Relations Support
 Data Entry of expenses in ERP
 Creating invitation letters for Company’s guests (As per request)
 Assistance to GR department in matters related to Muqeem (e.g. Iqama renewal, Issuing exit re-entry or exit visa) when he/she is not available