Jaya Suresh

HR Assistant at RasGas

• Qatar - Doha
• March 2007 to November 2017

to

Admin at Al-Muftah

• June 2006 to February 2007

with Ramboll
Qatar A/S, a Dutch based oil & gas company
A consulting company mainly dealing with EPC
support to RasGas, Qatargas, QP, Maersk Oil,
QAFCO, QVC etc.
Nature of duties
a) Directly Reporting to the Admin/HR Manager.
b) Collaborating with members and Management to develop vision, short and long-
range objectives.
c) Monitoring and optimizing the workflows, systems and processes needed to
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support the HR team.
d) Maintain processes for Admin/HR Departments’ electronic and hardcopy
technical records system.
e) Work closely with Administration/HR Manager and other subordinate staff to
maintain and support Environment infrastructure.
f) Liaise and coordinate closely with clients and other operator representatives, as
required
g) All the experience same as given

Executive Assistant at Al- Muftah

• July 2004 to October 2005

to the
The Managing Director - PBL Group (A
Thailand firm and the main contractor of Doha
Asian Games Bldgs and Hamad Medical City.
Nature of duties
a) Directly Reporting to The Managing Director.
b) Correspondences with all local and foreign companies.
c) All the experience same as given

Executive Secretary

• July 2003 to June 2004

Executive Secretary at Quality Computers

• United Arab Emirates
• February 2002 to July 2002

Provide administrative support to the Management which includes assist in preparation of
tenders and its submission before the prescribed timing, maintain the follow up system to
receive responses from clients and reply to their queries, assist in the issue, receipt and
distribution of tender documents, proper filing of all main correspondences, organizing
meetings and taking messages from suppliers and clients.
2) Responsible for Immigration paper works, proper track for keeping personnel files with
passports.
3) Coordinate with corporate office personnel department.
4) Responsible for formulating duties and responsibilities of employees in coordination with
General Manager
5) Responsible for liaison with International Recruiting agencies for arranging and getting
manpower.

Computer Instructor at The Sree Narayana Trusts Central School

• August 1998 to January 2002

Personal Assistant at Al Muftah Group

• to

Directly Reporting to The General Manager and Managing Partner
b) Independent correspondence with all local and foreign companies.
c) All office duties providing efficient administrative support to management by
coordinating with each department on time.
d) Assist General Manager in recruiting candidates for the Group’s various projects and take
follow up actions as required in order to mobilize them to the work locations
e) Do my duties and responsibilities with a definite objective to the entire satisfaction of
Superiors and all employees of a firm for attaining its prime goal.
f) Assist the GM in organizing meetings; prepare its minutes, reports, their presentation and
issuing memos as per the instruction of management.
g) Collect and keep all information by writing note after screening them on priority in the
absence of GM and interact with high profile individuals being discussed with GM.
h) Keep all documents in a systematic and secret way being protected firm’s interest which
can be given to the GM as an when he requires.
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j) Bookings are done with recognized Travel agency for travel and hotel arrangements to be
made for business executives.
k) Also coordinate with Accounts and HR Departments for final leave settlement and exit
permit to be arranged before the decided date of departure, when an employee is
terminated or he resigned.