Administration Executive
JKR Manpower Services
Total years of experience :17 years, 11 Months
Exploring potential clients in the Middle East region and establishing business contracts for overseas
manpower supply as guided by the Managing Director.
Coordination with Overseas clients related post recruitment processes like employment agreement & visa
processing, pre-employment medical check-up etc.
Responsible for mobilization & deployment of selected candidates in coordination with Clients.
Coordination with Overseas recruiters for booking flight tickets and hotel accommodation during the
recruitment drives.
Candidates resume screening, CV
Excelled as Administrator by maintaining high confidentiality on administering the Sales & Marketing department secretarial & administrative tasks.
Effectively contributed in preparing corporate agreements, Sales leads distribution.
Championed the IHG Business Rewards program (Business Traveler award winning Hotel Loyalty program for guests), successfully handling of rewards points for bookers and guests.
Effective calendar management for Area Director of Sales & Marketing, Assistant Director of Sales.
Contributed as Department Training Coordinator, planning & coordinating for the on-boarding & on the job training for new joiners, organizing training for current employees, supporting to craft the personal development plans (PDPs)
Scheduling business trips to all Sales team as per the business plan
Travel expense reports compilation for business trips.
Employee attendance tracking, monthly attendance & Payroll submission using Bayan HRMS.
Colleague annual vacations through HRMS system in coordination with Human Resources department.
Sales reports, PowerPoint presentations for Sales meetings.
Achieved appreciation for excellent coordination of team building events like annual team outing, monthly birthday celebrations.
Answering sales queries and summarization of incoming correspondence related to hotel room rates & MICE events.
Achieved the optimum usage of Office stationery and reduced the department expenses as Secretary.
Purchase orders for marketing collaterals, Hotel advertisements & special promotions, office stationeries.
Preparing minutes of meeting for the Revenue meeting, Sales performance meeting.
Job Profile:
Effectively contributed for the secretarial tasks of Senior Division Manager - Dynatrade Parts & Logistics
Centre.
Employee attendance sheet using punching card.
Organized the employee personal profiles maintenance.
Monthly overtime and outstation allowance calculation for PLC warehouse.
Fax receiving and sending of delivery orders from customers
Petty cash handling
Office stationery purchase and maintenance for the PLC warehouse.
Created Database maintenance in MS - Excel for daily delivery invoices
Job Profile:
Provided efficient secretarial & administrative support to the Managing Director.
Managed the manpower recruitment team.
Coordinated with Overseas recruiters for booking flight tickets and hotel accommodation during the
recruitment drives.
Actively contributed for candidates resume screening, CV
Creating final print version & online version dataset files (PDF, Images, data parsing validation files) as per the Client standards
Uploading the Client files via FTP upload site
Error checking and compiling of datasets
Conversion of postscript files into PDF files using 3B2 software
Email correspondence to Client mails regarding dispatch of final Client files
Providing on the job training for new employees in the section
Follow up with Editors, Copy-editing & Proof Reading departments