HR and PAYROLL MANAGER
STAR CORPORATION
Total des années d'expérience :22 years, 10 Mois
Hospitality Company managing 3 brands of high end concept with 7 restaurants and 3 franchise outlets
Reporting to Board of Director/ Director of Operations
Review and improve the HR department policies and procedures, Introduced KPIs and disciplinary procedures, Training set-up along with trainings, handling payroll of approx. 250 staff. Managing a team of 4.
HR Policies & Procedures, Recruitment & Induction, Payroll Management, Training & development, Employee relations, HR Reports,
and introducing right HR practices.
-Finalising HR policy manual as per UAE labour law and ensuring application and compliance by collaboration with all department heads and employees
-Lead role in HR strategic planning based on company business strategy,
-Hands on experience of UAE HR systems and UAE labour law
-Manpower planning, budgeting
-Identifying man power requirements, Finalising job requirements and job descriptions for recruitments and their coordination with the company departments.
-Handling the recruitment processes - Talent acquisition- local and international, permanent /contract based / internship, coordinating with recruitment agencies and other organisations, Interviewing and short-listing CVs and candidates, negotiating and finalising job offers, remuneration, contracts, end of benefits etc.
-Handling Payroll - Maintaining payroll system and entering data in HRMS system. Preparing timely and accurate monthly payroll for different companies by analysing the schedules, attendance data, leaves (sick leaves, maternity leaves, public holidays), loans and advances, compensation, salary reviews, designation changes, various allowances, earnings and deductions, end of service calculations, reconciliations etc. Preparing various payroll reports to be submitted to management. Resolving queries and discrepancies related to payroll
-Monitoring labour & immigration procedures, visas status, arranging visas, travels, temporary accommodations medicals, group health and life insurance etc.
-Maintenance of extensive HR records, personnel files and the system, handling and protecting confidentiality, collecting personal data related to emergency contact details, medical allergies, bank details etc.
-Compiling / Preparing reports as per management requirements
-Coordinating with IT company regarding HR MIS, implementing and handling the HR software
-Maintaining employee relations, interface between staff and management
-Setting policies for labour and office staff and coordination for their implementation. Handling office staff, restaurant staff, shop floor workers and managing them with employee counselling, advising on HR related matters, handling grievances, corrective actions, disciplinary policies and implementation,
-Handling Employee resignations, terminations, retention measures, compensation schemes
-Developing tracking system and managing HR related correspondence such as bank letters, warning letters
-Managing performance management cycle, personnel appraisal systems (360 degrees etc), KPI’s
-Implementing motivation plans, arranging team building events (not only for HR team but for overall company )
-Skill matrices, Identifying learning and Development needs and develop training programmes, cross training, undertake training, training records
-Resource allocation - Identify resource and solutions to meet requirements, project, restaurants, events, factory allocation, de-allocation, extension, reallocation etc.
-Liaise with external partners such as auditors, suppliers, insurance providers, banks and money exchange centres for WPS and/or salary / payment transfers, embassies, airlines, government and legal departments for repatriation of deceased employee.
Reporting to Chairman/Operations Manager
ASSISTED CHAIRMAN IN SETTING-UP THE COMPANY. Direct support to Chairman/Operations Manager. Handling confidential information and assisting them in important matters
Lead role in HR functions, recruiting the senior and other staff, Overall Co-ordination, Administration, setting up of HR an dother departments policies and procedures. Also, played a effective role in projects department, tenders, BOQs, etc
FOR COMPANY: * setting up the office, factory, system. *Arranged for various licenses, exemptions
FOR OFFICE: * set up the entire office from from ‘empty’ stage to 84 employees now. * Responsible for day to day functioning. *Arranged various agreements/contracts for office Operations. * Coordinating for power, civil defence approvals, ICAD offices. * Overseeing Insurance . * Coordinated for corporate identity. * purchased company vehicles. * Preparing yearly Budget
FACTORY: * Arrangement, and setting up the labour camp. * Responsible for orders, payments, logisticsof the machinery. * Arrangements of facilities for commissioning of machines.
HR: * Setting up the system, streamlining the documentation to suit the parent company procedures. * Manpower Planning, undertaking the recruitments-local and international, interviewing, negotiating, finalising the candidates’ contracts, Arranging visas etc.* Setting policies for labour, office staff . Handling workers. * Employee counselling, employee retention measures, compensation schemes. * Budgeting. * Handling Payroll
ASSISTANCE TO GM: * Coordinating his activities, meetings, travel etc. * Assisting him in setting up the new factories, correspondence, systems. Keeping him updated by seeking information through various sources. Prioritising his schedules, Managing the office, filling in the position during his absence.
OTHER DUTIES HANDLED: Handling and setting up accounting systems .* Setting up and overseeing Purchasing.* Played a major role in Project department system * Has been involved reviewing project contracts, coordination etc. * Set up system and procedure for Sales/projects/production flow in coordination with Department heads. * Co-ordination with headoffice, Director. * Coordinating with various department heads. * Coordinating from design stage to completion of the construction of new offices.
Senior Office administrator:
Heading the department Setting up, updating and monitoring master filing system. Controlling Documents flow and data Playing a lead role between all departments, sites, managers for smooth and effective communication. Maintaining database of sub-contractors, suppliers etc as per sites. Managing office supplies and equipments - procurement and maintenance.
HR coordinator
Setting up, maintaining personnel files, the system. Arranging, monitoring visa status, leaves and travels for the company staff. Handling the recruitment processes - local, international, permanent/ contract basis. Finalising job descriptions, scope for contract recruitments, their coordination with the company departments. Controlling the personnel appraisal system for the Operations Manager.
Executive assistant :
corresponding on behalf of management. Maintaining schedule of the Director and the Operations Manager. Screening and checking the documents from external sources, procurements, accounts, QS, Design departments before management signatures. Recording minutes of meetings, distribution and follow up. Reporting to the Operation Manager during his travels (overseas) via internet and coordination on behalf of him.
Technical assistant:
Co-ordinating commercial correspondence between commercial department, Projects Department and Operations Manager ( Client, Subcontractors, Suppliers, Variations, Payment certificates etc) Preparing tender invitations ( making tender packages, informing, tracking )
Making sub-contract agreements and filing them upon signatures as records. Tracking quotations and follow up to meet deadlines. Maintaining extensive project files and the drawing racks for various projects before, during and after finishing. LPO’s, variations, payment certificates etc. - coordination with sites, various departments reviewing, accessing and approving them from the Operation Manager.
Recruitment functions
Studying different manpower requirements of various clients which included oil and gas industry, banks, multinational companies and other corporate establishments.
Preparing the job requirements according to the specifications
Sourcing, interviewing and short listing candidates
Counselling the candidates
Negotiating issues relating to job descriptions, payment terms, remuneration, contracts etc.
Sales and Marketing
Business development, exploring & surveying the market in order to understand the needs of individual companies with respect to their manpower requirements.
Dealing with senior/top officials of varied nationalities and different organisations and convincing them to avail our services.
Building a strong, long term professional relationship with the existing and new Clients.
Presentation to senior officials of prospective companies, decision makers of corporate establishments
Planning Marketing strategies, responsible for public relations and Advertisements
Meeting and exceeding the targets
Administration
Assisting the Managing Director
Drafting letters, Managing company correspondence ( mail/ email/ faxes).
Filing and maintaining the data base
Planning and Preparing the advertisements and the formats, the brochure etc
Scheduling the appointments and interviews, arranging meeting
Co-ordinating various activities in the office
Responsible for overall effective administration of the office
Managing the business in absence of Managing Director
Managed the department by coordinating/administrating all day to day activities.
Handled students problems and grievances and provided guidance. Arranged Guest Lectures, Organised and co-ordinated Seminars and conferences and placement programmes. Head of Cultural Committee.
Headed the Market Research assignment given to the Institute by a leading Engineering and Chemical company.
HR AND PAYROLL MANAGEMENT COURSE