Administrative Assistant
Arab National Bank
Total years of experience :13 years, 2 Months
- Manage the diary for the Chief Operating Officer with particular emphasis on CEO, CFO, CCO and CRO engagements, in addition to other less important appointments (e.g. interviews, site visits etc.). Particular emphasis being paid on attention to detail i.e. Quality Management.
- Coordinate with Department Heads (General Managers) and their senior management teams, regarding COO engagements.
- Coordinate meetings and manage COO appointment schedule with internal/ external (vendor) executives.
- Manage bookings for international travel (conference, seminars and others) and local business trips.
- Manage travel financials to include travel payment and resulting expense claims
- Communication management (VOIP, email etc.).
- General administration to include confidential documents management, monitor pending and follow up activities, disseminate memos to the respective departments etc.
to the General Manager of NebrasFilms.
- Prepare correspondences as per the Superior’s instruction and all reports needed for
prospective clients.
- Organizes booking for international and local business trips as well as hotel reservations.
Arranges all the reimbursement for all the trip’s expenditures.
- Coordinate meetings and appointment schedules.
- Disseminate memos to the respective departments.
- Prepare minutes of meeting and distribute thereafter.
JAYSON CRUZ PUNSALAN
Purchasing/Logistics Task
- Prepare purchase orders by verifying specifications and prices.
- Obtain recommendations from suppliers for substitute items
- Obtain approval from requisitioning department.
- Obtain purchased items by forwarding orders to suppliers.
- Monitoring and expediting orders.
- Arranging all department invoices for payments.
- Coordinate with international and local suppliers for all ordered equipment.
- Monitors the route movement of incoming cargo and freight shipments.
Human Resource
- Coordinate with Employee Relations, Government Services, and Organization
Development to finalize recruitment and legal/ immigration paperwork to open file
with all the employment details
- Securing Invitation Letter for business and commercial visit.
- Perform communication and follow-up with recruiting agencies (if needed) for
specific positions
- Record and archive all documentation related to the recruitment process
to the General Manager for FAS-Energy, and to Director of
Marketing and Strategy Department.
- Relieves the Executive Secretary of the Chief Executive Officer in his
absence.
- Prepares correspondences as per the Superior’s instruction and all the reports
needed for prospective clients.
- Types and proofreads correspondences, reports and other forms.
- Organizes booking for international and local business trips as well as
hotel reservations. Arranges all the reimbursement for all the trip’s
expenditures.
- Coordinates meetings and appointment schedules.
- Disseminates memo to the respective departments.
SALES REPRESENTATIVE/ Keydent Establishment
Prepares items needed of Sales Agents as per customer requirements such as
Dental Supplies for Implants and Prosthetics.
- Coordinates with all Sales Agents regarding all their requests and returns of all
items in the establishment.
- Records all materials that has been requested and returned in the establishment.
- Checks and verifies the stocks for delivery for its availability.
- Prepares Material Request Forms for invoice issuance.
- Receives records and monitors all incoming and outgoing materials.
- Files all necessary documents (e.g. Material Request Forms, Return Request Forms,
Delivery Voucher Forms, and Material Receiving Forms)
- Handles weekly and monthly inventory of all the material in the establishment.
- Promotes all products and introduces the system corresponding to the product of the
establishment.
- Sources and develops new clients, prepares price quotation, provides the
needed items and collects all account payables from clients.
- Prepares/analyze marginal profit report.
- Monitors fast moving items/materials.
- Performs other responsibilities as assigned.