HR Manager Secretary
Rashid S. Al Rashid & Sons Co. ltd.
مجموع سنوات الخبرة :13 years, 6 أشهر
OCT. 2018 UP TO PRESENT
RASHID S. AL RASHID & SONS CO. LTD.
Department: Human Resources
Position: HR Manager Secretary
• Prepare correspondence, forms, manuals, schedules, contracts, and reports for HR Manager.
• Schedule appointments, Meetings for the HR Manager, as may be required from time to time.
• Initiate and maintain physical and computerized departmental files for all employees and applicants including verification of completeness of files.
• Disseminates information to administration, staff, such as Memos, Announcement and Circulars.
• Compile pertinent data as needed when preparing various reports.
• Compiles new applicant data base and documentation.
• Updates the staff database and maintains accurate staff lists and Maintain current and historical databases for personnel records.
• Prepare HR Weekly and Monthly Reports.
• Monitor and Renew company insurances such as Property insurance, Medical Insurance, Company Vehicle insurance on a yearly basis.
• Arrange air tickets and transportation for all employees going for vacation, emergency leave and final exit.
• Receives, maintains, and distributes office supplies; maintains necessary records pertaining to transactions; maintains confidentiality of classified and sensitive documents and files.
• Manages and coordinates maintenance and repairs on company accommodation facilities including plumbing, painting, carpentry, cleaning, and electrical duties.
JUNE 13, 2016 to NOVEMBER 17, 2017
SABIC Corp. Human Resources - Middle East & Africa Region
Riyadh 11422 Kingdom of Saudi Arabia
Department: Corp. Human Resources - Middle East & Africa Region
Position: Executive Assistant to Corp. HR, General Manager
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and Graphics.
• Conserves execuytives time by reading, researcihing, and routing correspondence; drafting letters and documents, coletcing and analayzing information, intiating telecommunications.
• Maintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travels.
• Reviewing the supporting documents of a contract before I handover to the GM for signature.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Secure information by completing data base backups.
• Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies; verifiying receipt of supplies.
• Welcome guests and customers by greeting them in person or on the telephone, answering or directing inquiries.
OCTOBER 1, 2011 to MAY 31, 2016
SABIC-Manufacturing Center for Excellence
Kingdom of Saudi Arabia
Department: Manufacturing Competence Center under by the following domains
1.Process Domain
2.Rotating Equipment Domain
3.Electrical Domain
4.Instrumentation Domain
5.Material Corrosion & Static-Equipment Domain
Position: Executive Administrative Assistant/Secretary
•Preparation of material for All Domian Directors presentations, inclusive of collation of data, creation of slides and execution at business meetings followed by archiving.
•Preparing (Monthly Activity report for all Domains Department) and maintain various meetings with related filing and paperwork requirements.
•Prepare a wide range of confidential reports, correspondence, memos, minutes, agendas or other documents, and coordinate action that needs to be taken in relation to these.
•Arrange and manage itineraries for Directors for business and personal travel. Ticketing, hotel, local transportation and meeting schedules.
•Deal with incoming and outgoing post, Answer telephone, email and social media enquiries, cover reception duties, like greeting and looking after visitors.
•Provides assistance to maintain Shared folders and SharePoint site as needed for the department.
•Anticipate and prepare material required for conferences, workshop, technical meetings, internal reviews and scheduled telephone and conference calls.
•Generates statistical & data reports & Distributes to all domain members as required.
•Arranging meetings thru Telepresence, WebEx, Skype business meeting.
•Execute a SAP system such as Purchase Requisition, Service Entry Sheet and other SAP module.
•Execute SSRS for all request required and needed by our department.
•Arranging huge events for SABIC such as SABIC Training programs, Technical Workshop program Conferences/meetings and team buildings.
•Consult with IT administrator for troubleshooting network problems.
•Use office equipment like printers, photocopiers and fax machines
•Attends to all material needs of the office, Stock take and re-order supplies
.
•Initiated Management Report (Weekly/Monthly/Quarterly/Year to Date)
•Preparing a Management Presentation (as per Management required)
•Execute a SAP system
•Technical Communicated through Global Procurement SABIC (Saudi Basic Ind. Corp.) Projects Buying Section (All Project contract involve = Supplier)
•Expedite Contract from Pre-bid Stage, RFQ Bid Stage, Bidders Proposals, and Technical Evaluation Report, bid Opening / Commercial Evaluation and Negotiation, PO Awards & Supplier Acknowledgements until Change Order Revision of the PO Contract.
•Focal point of Incoming / Outgoing Communication within the Projects Buying Section relevant to contract and supplier Information.
•Tracking down the KPI’s (Key Performance Indicator) for PO’s cycle timetable.
•Performs closing of books audited accepted.
•Prepares summary of gift certificate redeemed every month end.
•Prepares cash sales report and reconciliation of customer deposit cash and credit cards transaction.
•Prepares request for refund forwarded by store to head office.
•File all paid-out and OR slip every end of the month.
•Prepares daily petty cash disbursement and request for payments.
•Prepares Manpower salary for agency store operations such as security, janitorial, bagger, & Cashier.
•Performs various clerical tasks as required including monitoring of store billings & routing documents, entertaining queries & preparation of outgoing documents
•Responds to telephone queries & assists in solving questions related to the status of payables & document status.
•Prepares payment of all fixed asset billings such as rental, utilities progress billings and insurance.
•Checks journal entries monitor all stores being handled and pay office supplies used by head office.
•Performs inventories for pending billings to be paid before due date
Executive assistant