Office Administrator
Al Waha Transport, Maint & Cont, Co. W.L.L
Total years of experience :14 years, 7 Months
Working with invoices and receipts and encoding at Tally accounting software.
Making Payroll and pay slip for all employees.
Coordinating with other departments for their requests.
Maintain and adequate inventory of office supplies and Minimizing office expenditure
Negotiating with suppliers and service providers for all equipment and machine in the office.
Ordering and maintaining stationery and equipment.
Sorting and distributing incoming post and organizing and sending outgoing post.
Organizing and storing paperwork, documents and computer-based information.
Photocopying and printing various documents, sometimes on behalf of other colleagues.
Managing holiday, sickness, attendance and absence records
Organizing and Maintaining office systems and Enforcing office protocols
Assist in maintaining the human resource data base and all employee records and files.
Manage and schedule flight booking for leave and cancel employees.
Manages the company’s lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers.
Ensures completion of paperwork, sign-in and security procedures.
Handles special administrative projects, as well as overflow work from department and executive assistants.
Assist to perform general office support function.
Assist to all the inquiries of applicant and employees for the job vacancy of the company, policies and benefits.
Receive, direct and relay telephone message and fax message.
Open and date stamp all general correspondence.
Maintain general filling system and file all correspondence.
Assist all the needs of Managing Directors and other Division & Sites Managers. Informing all Top Management about meetings and its agenda.
Attending all phone calls of the Managing Director.
Responding to all committee correspondence
Filing all committee correspondence received and copies of replies sent
Keeping a record of any of the organization’s publications (e.g. leaflets or newsletters).
Coordinate with the site/ Project Manager for the necessary documents and instruction.
Maintain proper filling both for important paper documents as well as for the electronic ones.
Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents.
Attending meetings, taking minutes and keeping notes.
Provide friendly, courteous and efficient service to customers, Aims for career advancement by seeking improvements and being consistent in the performances.
Handle customer complain in calm manners.
Have a good knowledge of the store’s policy on refunds and exchanges, and deal promptly and effectively with customers.
Handle telephone inquiries about store hours or stock availability.
Assist all Cashiers for their queries and request.
To assist all clients especially on corporate division. Coordinate and communicate with corporate accounts. Do quality field works. Promote the company Image and products.
Prepares mailers and brochures by formatting content and graphics; arranging printing and internet packages.
Maintains marketing library by checking and replenishing inventory.
Provides marketing tracking and research information by collecting, analyzing, and summarizing data and trends.
Accomplishes marketing and organization mission by completing related results as needed.
Generate reports on inventory balance and shortage.
File documents for daily inventory check.
Coordinates and communicates to the other branches and in warehouse for the availability of the merchandise for deliveries.
Coordinate with shipping to ensure all receiving shipments are moving in and out of warehouse as scheduled.
Count merchandise in stock and post totals to inventory records.
Stage loading and unloading areas with appropriate equipment, materials and space.
Prepare, package, document and deliver outgoing materials.
Oversee data system for storage and tracking of goods and shipments.
To sell first rate product and to expand and develop new business opportunities. Coordinate and communicates with the dealers for the accounts and present new products. Responsible for the sales and marketing of the computer parts.
Researching ideas, clients and markets.
Coordinating with clients, other agency staff and external suppliers of goods and services.
Developing ideas for promotional marketing campaigns.
Reporting to the account manager.
Writing and proofreading promotional marketing copy.
Monitoring the progress of work and producing status reports.
Compiling budgets and costing supplies and projects.
Preparing and checking invoices and bills.
Maintaining information on projects and clients.
Assisting in the preparation of presentations to clients.
Carrying out a variety of administrative tasks.
Facilitate day to day management of the replenishment cycle of the products inventory by coordinating order requirements of dealer. Handle the completion of order by working and coordinating with various hardware manufacturers and /or dealers.