Legal Secretary
Trench & Associates
Total years of experience :26 years, 0 Months
• Performed general clerical duties, drafting of legal documents and sending e-mail replies to client’s queries, scanning, printing, filing legal documents.
• Assisted the lawyers, executive secretaries, accounts and other departments pertaining to Estate Planning advice, Free Zone entities and BVI Corporate matters (setting-up the new company, license renewal, restructuring and on all their documents needed). Accomplished more than 700 registered Wills at DIFC Service Center and more than 50 clients completed their Free Zone requirements which generated 35% of income.
• Researched some information and details needed by the lawyers.
• Arranged travel of staff vacations going to their country and back.
• Keeping the time records of all the staff.
• Maintained/updating the client's information/details in our system.
• Receives all incoming and outgoing calls and transfer to appropriate staff.
• Performed general clerical duties to include but not limited to photocopying, sending fax, received and reply of e-mails.
• Assisted the Chief Executive to prepare and manage
correspondence as well as taking dictations, prepare
quotations for clients, arranging his appointments and travel outside country and all office documents needed.
• Arranged travel of staff vacations going to their country and back.
• Maintain and organize all filing system in the office.
• Doing some accounting works like preparations of invoice, payment voucher, receipt voucher, LPO’s, statement of account as well as posting and keeping of all accounting transactions using Peachtree and other accounting files.
• Prepares the employee’s salaries, overtime and other benefits that concerning the needs of employee's.
-Promote company life insurance products to every individual and continuously giving quality service to clients by updating them with the new launch products and maintaining the good relationships.
-Conducting presentations by groups or individuals in different companies to create awareness of our products as a need.
-Contributed more than 20 new clients as a result of our presentations that adds to company revenues.
- Managed the company PABX and handling all the calls.
- Organized all filing systems of all office documents and transmitted the data to our headquarters in Austria.
- Administered the visitors from our head office in all their needs from paper works to their accommodations.
- Coordinated the trainings and seminars for 100 local government engineers conducted by our company and assisted them in transmitting the drawings.
- Purchased company supplies and maintained office equipment's good condition.
- Monitored the employee’s files and time records.
- Monitored orderly moving in and out of all the tenants in the building.
- Assisted the tenants in their building needs, maintenance, cleanliness and keeping the building operation in order.
- Prepared and handed out the monthly billing to all the tenants.
- Filling of all the office documents.
- Finalized all payables of the company, consolidated reports of the incoming and outgoing financial transactions and bank transactions.
- Collected the payments of monthly dues and all other payments of the tenant’s.