Jeena John Veliyath

• Manage the entire recruitment process
• Develop a sustainable talent acquisition and hiring plans and strategies ensuring qualitative and cost-effective hiring
• Design and implement resourcing policies, workflows and procedures
• Review and develop job descriptions and interview questions that reflect each position’s requirements
• Practicing behavioral based interview (STAR method) & in-depth candidate PPA (Personality profile Analysis) through psychometric tests
• Source potential candidates through online channels (e.g. social platforms and professional networks)
• Plan and implement best stakeholder management practices at all levels
• Design, plan and execute employer branding activities as part of Employer Value Proposition (EVP) & Talent Acquisition strategies
• Find & analyse bottlenecks in the recruiting process
• Lead, oversee and supervise members of the recruiting team
• Involved in preparing preferred list of resourcing vendors for hard-to-fill roles and active and continuous liaising with
• Determine HR and recruiting KPIs
• Prepare weekly report for key talent acquisition metrics
• Support ad hoc HR projects (EVP. Implementation of Applicant Tracking System)

• Drive and manage the full cycle of recruitment activities
• Acted as trusted talent advisor for all the stakeholder and for recruitment team
• Advising on and selling the most appropriate solution for attracting candidates and maintaining a candidate database
• Design and implementation of recruitment reporting system based on Power BI
• Design and implement resourcing policies, workflows and procedures
• Prepares and analyzes a variety of scheduled and ad hoc complex reports
• Assigned as Project Manager for various HR special Projects with regards to Employee Salary Structure & Grading System/Performance Management System/ Recruitment SOP’s
• Responsible for designing and implementation of new advanced system of employee appraisal
• (Employee scoreboards with KPI's) & 360
• Responsible for Compensation & Benefits activities which includes designing of employee compensation structure and guidelines-based market compensation survey, Conduct periodic audits and reports on employee compensation and benefits

• Manage the whole recruiting process via e-Recruitment system from raising Job Requisition to on boarding of candidates after concerned client approval. Handled Recruitments for both local hire and International assignments in Al Zour Refinery and MAA- Gas Train 5 projects.
• CV data mining from internal eRecruitment software, Oil & Gas job portals, recruitment consultant, professional networking, industry mapping and head hunting for all project related positions from supervisors to Project director
• Effective in building a pipeline/talent pool of qualified candidates for current and future staffing needs
• Supports and manages candidate workflow within the Recruiting Management System, analyzes information, and creates reports. All recruitment functions are done via eRecruitment Software “iCIMS” Internet Collaborative Information Management Systems wherein Job requisition is created, seek approval from the hiring manager, and advertise it to internal and external sources including social media networks. CV’s applied against each requisition is screened and taken to other levels like interview, offer discussion, offer acceptance, client approval and hired or on-board
• ICIMS are regularly managed and updated and all the communications with the candidate and hiring manager is done via iCIMS. Reports are generated against CV’s reviewed, shortlisted, rejected, interviewed, offer accepted and hired on-board
• Utilized applicant tracking system to maintain and track relationships with high potential candidates for future opportunities
• Designing Cost effective hiring within the recruitments budgets and work on the cost projections for each candidate
• Compiled all salary analysis and recommendations to hiring managers
• Develop and maintain effective database, reports, statistics and generate weekly/ monthly reports
• Monitors and constantly reduces the costs of the recruitment process by hiring via only ICIMS and sharing only critical positions with the recruitment agencies. Also focusing KPA list available from worldwide Amec Foster Wheeler projects/offices
• Monitors the Kuwait immigrations rules and regulations and implements required changes to keep the hiring and onboarding process Compliant
• Work closely with hiring managers to determine present and future manpower needs
• Sourcing CVs’ for various Proposals / Bidding projects as per the project requirement within AMEASE (Africa, Middle east and Asia)
• Develop and execute client approval process efficiently
• Handling PAF/client approval paper works based on KOC specifications and submitting to the client (KOC) for approvals with required documentation and related data
• Coordination & liaison with project personnel for all Kuwait projects

Key Results

 Focus Group member of Kuwait Diversity & Inclusion group to coordinate and assist in driving Company’s D&I vision. Actively involved in generating awareness and promoting importance of D&I among the employees.

• Managing the complete recruitment life cycle. Recruitment scope ranges from CV collection & scrutinization to Salary negotiation, preparation of offer letter & contracts and Manpower mobilization. Handled hiring for mainly 3 prestigious civil building projects.
• Meet with the new projects stake holders/current project team to collect the required data about the project, total vacancies and agree on vacancies closures deadlines
• Outline job descriptions in coordination with the relevant departments
• Formulating specific recruitment strategies annually/Project basis
• Working closely with the hiring manager in preparing recruitment Budget, forecasting & actual hiring process
• Responsible for Manpower mobilization / deployment in alignment with mobilization schedule for various ongoing projects. Responsible includes understanding of the immigration rules & regulations, periodical changes of immigration policies, supporting the personnel dept in submission of documents for obtaining the visas & finally the logistical coordination till the employee reports to the specific unit
• Responsible for carrying out orientation for new joiners. And ensuring that they are incubated into the Organization in the right fashion
• Generate monthly statistical reports including Hiring report, time to offer report, and interviews status report, in order to ensure compliance with recruitment KPIs
• Explore new recruitment channels, best suiting the organization and industry. Liaising with various recruitment channels, negotiating on the rates and finalizing the hiring agreements. Played a key role in convincing the management on cost effective hiring through the use of business oriented social networking service like LinkedIn
• Conducting Stay Interview & Exit interview to gather data for improving working conditions and retaining employees with the right motivation and drive.

Key Results

 Played a key role on designing and implementing full-fledged employee induction system within the company which was appreciated by the management team
 Key member for Women empowerment focus group. Initiated and coordinated various activities to enhance Women empowerment.
 Proposed & initiated cost-effective social networking (LinkedIn) recruitment strategies

• Handling the end-to-end mobilization process of employees for main 3 projects- KOC, ESM & Khafji projects
• Handling PAF/client approval paper works based on KOC specifications and submitting to the client (KOC) for approvals with required documentation and related data
• Initiating soft mobilization with selected candidates once PAF is submitted for client approval
• Preparing contracts and other recruitment related documents for all employees and provide status updated on mobilization process
• Handling mobilization of candidates to Candidates which includes informing the candidates regarding the client approval status and ensuring all the requisite procedures like degree attestation, PCC, IDP etc are completed from candidate side
• Arrange coordination of travel and on boarding requirements to ensure all new employees obtain required travel visas, tickets and other related documentation as part of their mobilization
• Accountable for the request, distribution and tracking of logistics assets i.e. car, mobile phone etc ensuring these meet the criteria for the job and meet with the policy guidelines
• Meeting new employees for completion of paper work upon arrival in Kuwait, assisting HR Coordinator in on-boarding process / induction
• Establish, maintain and ensure all employee files are up to date and complete with all required recruitment paperwork and ensuring documents are submitted for payroll and health insurance in a timely manner
• Ensure that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures
• Processing of AFP with invoices relating to recruitment costs, medical charges related to mobilization and other expense claims

• Responsible for leading the whole recruitment process for Barwa Complex Project.
• Managed companywide sourcing campaigns through recruitment agencies, job boards, and University career fairs.
• Responsible for CV screening and liaising with recruitment companies for bulk interviews
• Participates in post-interview debrief/feedback with interview panel to ensure the selection of the best candidate.
• Participate in the offer process including negotiating offers with candidates. Responsible for preparing offer letter/employment agreement for signature.
• Complete reference check and background checks on selected candidates
• Liaising with Recruitment agencies for the complete onboarding procedures of the selected candidates.
• Review and finalize hotel/ recruitment agency contracts with the best rates, putting the negotiation skills into practice
• Monitor employee attendance and administer online time and labor management system (OTL). Ensure all details like employee attendance, deductions, additions, any credit/debit notes are accurately updated on the HRMS for Payroll team to capture details prior to the payroll processing.
• Maintaining employee records, making sure that all required documents are present and up to date on HRMS - Kronos
• Provides recruitment reports and regular update of statistics for candidates in process

Key Results

 Successfully hired 270 staff for the Barwa City Project in the span of 1 year
 Initiated the formulation of Employee Engagement Team as part of Employee Retention Strategy and this proposal and implementation helped to reduce the turnover rate from 8% to 3%

• Maintain personnel files and e-folders and ensure files are with all required documents. Process all HR transactions (in ERP) in an accurate and timely manner and ensure System is up to date with all the required data. Create Masters in HR System for new employees and enter their personal and payroll details. Update employee records in the HR System for the changes of salary, position, division, etc
• Assists in the development and implementation of an employee handbook and new personnel policies and procedures
• Assist in recruitment process - Advertises employee job openings first, internally, and then, externally, in keeping with company recruitment policies, screen job applicants to obtain information such as education and work experience, administer aptitude, personality and interest tests
• Coordinate with the finance for monthly payroll system, make necessary entries for new joiners, separation cases, deductions, etc.
• Follow-up with finance department for timely credit of salary & Issuing salary slips.
• Clarify the Employee Grievance and various issues or queries on Leave policy, Salary discrepancies, bank account opening, salary certificates, loan letters, ID card coordination, sending details to the support staff.
• Assist the consultants for PF and ESI calculations and payment with EPF and ESI offices
• Monitor daily attendance and investigate and understand causes for staff absences.
Provide advice and recommendations on disciplinary action
• Investigating all disciplinary matters adhering to company policy and local labour law
• Handling Employee grievances. Mentoring and counseling employees
• Responsible for monthly incentive calculation for the sales team
• Coordinates corporate events, activities and information meetings. Prepares Agenda and Minutes of the meeting

Key Results
 Reduced absenteeism to 2% by aligning absence policy with appraisal policy and incentive policy
 Initiated social activities, sports and employee family get together, which resulted in increased employee relation